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Office Manager - Construction

OM MANUFACTURING LLC
Mayer, AZ

Quick Apply

Job Details

Full-time
$21 - $26 an hour
8 days ago

Benefits

Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Project team coordination
Office supply management
Accounting experience within construction industry
Employee onboarding
Google Workspace
Correspondence management
Office activity coordination
Coordinating with subcontractors on construction projects
Operations coordination
Buildertrend
Filing
Construction management software
Mail distribution
Purchase order management
Mid-level
3 years
Meeting scheduling
Invoice payment processing
Employee data management
Expense reports
Financial records management
Construction industry experience
Financial record maintenance
Mail management
Compliance documentation
Construction document control
QuickBooks
Vendor communication
Organizational skills
Construction administrative experience

Full Job Description

XB CONSTRUCTION

Office Manager

Position at a Glance

Position Title

Office Manager

Department

Administration

Reports To

Project Manager

Employment Type

Full-Time, Non-Exempt

Location

Mayer, AZ (in-office)

Position Summary

XB Construction is seeking a detail-oriented Office Manager to run day-to-day administrative and office operations and serve as the central point of coordination between the office, project teams, and field staff. This role keeps the business organized — managing vendor and subcontractor paperwork, supporting invoicing and payroll coordination, and ensuring project documentation and compliance records stay current.

Key Responsibilities

Office & Administrative Operations

Manage daily office operations, supplies, and facilities upkeep

Answer phones, greet visitors, and manage incoming/outgoing mail and deliveries

Coordinate scheduling for meetings, site visits, and company events

Financial & Vendor Support

Process and track invoices, purchase orders, and expense reports

Liaise with accounting/bookkeeping within Quickbooks and support payroll processing coordination

Order and track materials and office equipment

HR & Personnel Support

Maintain personnel records and timesheets, track PTO

Assist with onboarding paperwork for new hires

Project & Field Coordination

Support project managers and field teams with scheduling, documentation, and correspondence

Coordinate subcontractor and vendor paperwork — insurance certificates, contracts, W-9s

Compliance & Documentation

Organize and maintain project files, permits, and compliance records

Ensure office compliance with safety and company policy requirements

Qualifications

Required

Preferred

3+ years of office management or administrative experience

Proficiency in Microsoft Office / Google Workspace

Strong organizational skills; able to multitask in a fast-paced environment

Excellent written and verbal communication

Ability to work independently and problem-solve

Construction industry experience

Familiarity with construction management software (Buildertrend, or similar)

Experience with QuickBooks in a construction environment

Experience supporting payroll or HR administration

Compensation & Benefits

Compensation

Benefits

$21–$26/hr, based on experience (approx. $41,600–$54,000/year)

Midpoint target: ~$23/hr for candidates with 3+ years of relevant experience

Health, dental, and vision insurance

401(k) program

Paid time off

Quick Apply

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manufacturing supervisor jobs in prescott az

Office Manager - Construction

Accounting Manager

Community Outreach Manager

Sr. Engineering Manager, Beverage

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