Job Title: HR/Payroll Coordinator Bilingual
Department: Human Resources
Division: 04
Reports to: Office Manager
FLSA Status: Non-Exempt
Revision: 05/20/2025
Summary: The HR and Payroll Coordinator is responsible for managing payroll processes, maintaining employee records, and providing support for HR functions. This role ensures accurate and timely payroll processing, compliance with company policies, and effective communication with employees regarding payroll and HR-related inquiries.
Essential Duties and Responsibilities: (Essential functions, as defined under the American with Disability Act, may include the following tasks, knowledge, skills, and other characteristics. This is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class)
o Process bi-weekly payroll for all employees, ensuring accuracy and compliance with company policies and legal requirements.
o Maintain payroll records, including timesheets, wage adjustments, and deductions.
o Resolve payroll discrepancies and answer employee inquiries regarding payroll issues.
o Assisting and training employees in ADP.
o Assist with the recruitment process, including posting job openings, screening resumes, and coordinating interviews.
o Maintain employee records, including personal information, job titles, and compensation details.
o Assist with onboarding new employees, including preparing new hire paperwork and conducting orientation sessions.
o Support HR initiatives and projects, such as employee engagement programs and performance management processes.
o Assist in employee discipline and investigations
o Develop site specific safety protocols
o Weekly Safety training
- Compliance and Reporting:
o Ensure compliance with federal, state, and local payroll regulations.
o Prepare and submit payroll reports to management and external agencies as required.
o Assist with audits and provide necessary documentation and information.
o Update daily attendance, days off, sick days, missed punches, and who is on the emises.
o Create and receive incoming PO’s
o Daily safety walk, check in with leads and employees (moral support)
o Assist the corporate office as needed.
Education and Experience:
- Proven experience in payroll processing and HR support roles.
- Strong knowledge of CA payroll regulations and HR best practices.
- Experience in ADP Helpful.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Proficient in Microsoft Office Suite and HRIS/payroll software.
Skills:
- Strong communication and interpersonal skills.
- Bi lingual (Spanish preferred)
- Ability to handle sensitive and confidential information with discretion.
- Problem-solving skills and the ability to work independently and as part of a team.
- Ability to multitask and prioritize tasks effectively.
Language Skills: Ability to interact effectively with employees of the organization.
Reasoning Ability: Ability to solve practical problems and deal with several variables in situations where only limited standardization exists.
Other Skills and Abilities: Dependability and punctuality are mandatory. Must be able to work Monday through Friday from 7:00 AM to 3:30 PM There may be some extended work hours on an as needed basis. Must have a professional demeanor and appearance. Must observe and comply with all company policies and safety practices.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this jo b. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, you will be required to frequently sit, use your hands, lift, pull, lift overhead, walk, stand for long periods of time on concrete, stoop, kneel, talk, and hear.
You must be able to occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include distance vision, color vision, peripheral vision, and depth perception.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to work in an office located on a Nursery. The employee is occasionally exposed to airborne particles (dust and dirt). The noise level in the work environment is usually moderate.
