Summary: Performs responsible administrative and accounting work, as directed, for the City of Bluefield under the guidance of City Treasurer. Responsible for maintaining the City’s Business & Occupational tax files, Accounts Receivable data input and collection procedures, accounting for monies deposited to various funds and accounts, as well as customer service. Ascertains that the accounting information provided is accurate and in keeping with good internal controls.
Responsibilities/Tasks:
- Performs general accounting functions, including accounting of monies and deposits of same to the various accounts and funds established for the City.
- Maintains a complete and accurate filing system for Business & Occupational tax accounts on a fiscal year basis.
- Inputs data regarding accounts receivable, and works with collection procedures.
- Verifies mathematical accuracy of work completed.
- Reviews Business & Occupational taxes collected with Senior Accounting staff members and plans future course of action as required.
- Assists with posting information to proper accounts.
- Produces schedules/reports on a regular monthly and as/required basis.
- Assists with customers at front desk, writes receipts, and assists with switchboard, as needed.
- Assists others in department with accounting duties as time allows.
- Must work the hours and/or shift assigned, and begin and end work on time.
- Must meet attendance requirements.
- Must be punctual and timely in meeting all requirement of performance, including, but not limited to, attendance standards and work deadlines; beginning and ending assignments on time; and scheduled work breaks, where applicable.
- Must acquaint self with and abide by City of Bluefield and departmental policies and procedures.
- Must be knowledgeable of the financial restraints of the City and routinely operate within the established guidelines.
- Must maintain courteous, professional and effective working relationships with employees at all levels of the organization.
- Must develop and maintain courteous and effective working relationships with clients, vendors and/or any other representatives of external organizations.
- Must assume responsibility for providing timely, appropriate responses to requests/suggestions/complaints or refer such comments to the appropriate person. When referring requests/suggestions/complaints to another individual, the employee must follow-up in writing to that individual and maintain an accessible copy of that referral.
- Must communicate information and state problems or challenges to be resolved in a clear, concise, courteous, nondiscriminatory and professional manner, and be able to provide clarification, as necessary.
- .Must receive and provide clear, constructive feedback regarding work performance (to/from individuals or groups) and be able to provide clarification as necessary.
- Must show respect for the opinions of others and behave in such a way as to ensure an atmosphere free of needless interruptions, difficulty and/or discrimination.
- Must handle in a constructive, non-disruptive manner the multiple business, organizational and interpersonal changes or stresses that may exist in the employee’s work, work processes, dealings with other personnel, and supervision (provided or received). “Work processes” include, but are not limited to, how work is performed, supervised or distributed; how problems are solved; and how decisions are made.)
- Must be sufficiently adaptable to accept and perform in a timely and effective manner work assignments that are outside the normal (day-to-day) routine.
- Must adapt, with minimal or no advance notice, to changes in how business is conducted and work is accomplished.
- Perform related duties, as required. (“Related duties” as required are duties that may not be specifically listed in the class specification or position description, but are within the general guidelines and responsibility level typically associated with this specific class of work.)
EDUCATION (OR EQUIVALENT EXPERIENCE)
Associate’s Degree (A.A.) preferred or equivalent from two year college or technical school. High school diploma or GED required.
LICENSES OR CERTIFICATIONS:
Must possess a valid state driver’s license.
EXPERIENCE:
Two to five years related experience in general ledger, basic accounting, and office management skills. Must possess above average, oral and written communication skills and interpersonal skills. A high level equivalency in computer office skills a must. A knowledge of MAS 200 software a plus.
SKILLS/KNOWLEDGE/ABILITIES (ska) REQUIRED:
· Ability to complete assigned responsibilities and duties with minimal supervision.
· Ability to use appropriate telephone etiquette, routinely making and answering calls with pleasant voice, identifying self and appropriate location.
· Ability to prepare a variety of reports, audits, data summaries, and/or other material as requested in a timely manner.
· Ability to establish and maintain effective working relationships with other employees.
· Ability to follow oral and written assignments and ascertain facts through investigation.
· Ability to communicate effectively, orally and in writing.
· Ability to research issues and statements, and provide a concise, thorough summary of facts and a recommended course of action, i.e. vendor questions with regard to payment and invoices paid.
· Ability to proficiently use computer software and related equipment.
WORKING CONDITIONS:
Regular office environment.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Rate of Pay
$15.00 per hour
Benefits
Benefits package includes: health insurance, life insurance, retirement, vacation and sick pay, as well as supplemental options, including dental, vision and disability insurance.
To Apply
To complete an application, please visit the City of Bluefield Municipal Complex at 200 Rogers Street, Bluefield, WV 24701.
OR
Resumes may be emailed to: or . Please include position applying for in the subject line.
OR
You may also mail your resume to:
Anthony Heltzel
Director of Human Resources
City of Bluefield
200 Rogers Street
Bluefield, WV 24701
The City of Bluefield is an Equal Opportunity Employer
Job Type: Full-time
Pay: From $15.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
People with a criminal record are encouraged to apply
Experience:
- Clerical: 1 year (Preferred)
Ability to Commute:
- Bluefield, WV 24701 (Required)
Ability to Relocate:
- Bluefield, WV 24701: Relocate before starting work (Required)
Work Location: In person
