Top 19 Assistant front office manager Jobs in Providence, Ri

Administrative Assistant
Pyramid Transport —Cranston, RI
- $18 - $22 an hour
- Full-time
- OSHA
- Computer literacy
- Office
- Health insurance
- Dental insurance
Quick Apply
Assistant Front Office Manager
Newport Harbor Island Resort —Newport, RI
- $60,000 a year
- Full-time
- Background check
- Computer literacy
- Pass drug screening
- Health insurance
- Dental insurance
13d
Administrative Assistant - 1 Year Position
MassCA —Walpole, MA
- $46,216 - $63,973 a year
- Full-time
- Office
- Communication skills
- Entry level
10d
Branch Administrative Assistant
Insulation Distributors, Inc. —Norton, MA
- $22.32 - $27.93 an hour
- Microsoft Excel
- Office
- Experience equivalent to degree accepted
- Paid holidays
- Disability insurance
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Housekeeping Supervisor
Graduate Providence —Providence, RI
- $23 - $24 an hour
- Full-time
- Mid-level
- Hotel
- High school diploma or GED
Administrative Assistant - Community Service Agency
CHILD & FAMILY SERVICES INC —Fall River, MA
- $17.80 - $20.40 an hour
- Full-time
- Spanish
- Word processing
- Computer literacy
- Travel reimbursement
- Mileage reimbursement
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Administrative and Financial Coordinator
Brown University —Providence, RI
- Full-time
- Hybrid work
- Mid-level
- Office
- University
Floating Assistant Store Manager
Store Space Self Storage —Fairlawn, RI
- $16 - $21 an hour
- Weekends as needed
- Ability to walk for extended periods
- Computer literacy
- Mid-level
- Health savings account
- Paid holidays
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Housekeeping Supervisor
Residence Inn Franklin —Franklin, MA
- $19 - $24 an hour
- Mid-level
- Residential
- Hotel
Assistant Store Manager
Extra Space Management, Inc —Providence, RI
- Full-time
- Mid-level
- High school diploma or GED
- Driver's License
- Wellness program
- Health savings account
Quick Apply
4d

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Patient Care Coordinator
Specialty1 Partners —Norwood, MA
Answering all incoming calls and redirecting them or keeping messages. Non-clinical employees include the office manager, front desk staff, marketing staff, and…
$28 - $32 an hour
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Front Desk Supervisor
Residence Inn by Marriott Back Bay/Fenway —Boston, MA
Handles checks and credit cards received from the guests for payment of hotel charges. Has full understanding of software system and assists with reservations,…
$24.50 an hour
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13d

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HR Administrative Assistant
HEART OF OHIO FAMILY HEALTH CENTERS —Columbus, OH
All facilities have a medical office environment with front-desk reception area, separate patient examination rooms, nursing stations, pharmacy stock room,…
$22 - $24 an hour
Quick Apply
12d
Administrative Assistant
Alcohol, Drug & Mental Health Board Franklin Cty. —Columbus, OH
Answer all incoming phone calls promptly; provides and records accurate information and transfers information in a timely manner; greet and direct visitors,…
$23.57 - $26.37 an hour
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Administrative Assistant

Pyramid Transport -
Cranston, RI

Quick Apply

Job Details

Full-time
$18 - $22 an hour

Benefits

Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Vision insurance
Safety equipment provided

Qualifications

Computer literacy
High school diploma or GED

Full Job Description

About the Company

Pyramid Transport & Cold Storage is a vital pillar in New England's cold-chain infrastructure. Operating from our state-of-the-art facility in Cranston, Rhode Island, we provide temperature-controlled storage, logistics, and distribution services to local, regional, and national food suppliers. We take pride in maintaining an unbroken cold chain that ensures product safety, freshness, and regulatory compliance from dock to shelf.

Position Summary

We are seeking a dependable, highly organized, and operationally minded Administrative Assistant to support operations at our Cold Storage Facility and act as the primary assistant to our General Manager (GM). This is an entry-level professional opportunity designed for an individual who wants to build a career in supply chain logistics, operations management, or executive administration. In this role, you will ensure smooth daily administrative functions, helping maintain an efficient, organized office environment while serving as the bridge to the fast-paced reality of an active industrial warehouse environment.

Key Responsibilities

Executive Administrative Support: Provide comprehensive clerical and administrative support directly to the General Manager. Manage daily professional correspondence, screen phone inquiries, filter incoming emails, and coordinate schedules to optimize operational time.
Accurate Data Entry & Logistics Support: Manage highly accurate, timely data entry for inventory, shipping, receiving, and facility tracking. Interface with our in-house Warehouse Management System (WMS) to update real-time stock levels, verify Bills of Lading (BOLs), print pallet labels, and check in carriers as needed.
Operational Reporting: Assist the GM in compiling daily, weekly, and monthly operational reports and Key Performance Indicators (KPIs) regarding energy consumption, warehouse capacity, transport turnaround times, and labor hours.
Compliance & Record-Keeping: Maintain, organize, and update physical and digital office files, records, and regulatory compliance documentation. Keep strict track of daily temperature logs, facility maintenance histories, third-party food safety data, and OSHA safety checklists.
Procurement & Supply Tracking: Track office inventory, process administrative invoices, and manage the procurement of facility and office supplies, including insulated Personal Protective Equipment (PPE) for the warehouse crew.
Meeting Coordination: Attend internal shift leadership and safety meetings with the GM to record accurate minutes, track action items, and distribute follow-up timelines.

WORKPLACE ENVIRONMENT & PHYSICAL DEMANDS

Environmental Awareness: While your primary workstation is a clean, climate-controlled front office environment, this role directly supports a cold storage warehouse. You will frequently step out onto the active warehouse floor and loading docks to deliver documentation, check inventory tags, or communicate with dock supervisors.
Temperature Tolerance: Must be comfortable occasionally entering refrigerated environments (32°F to 40°F) or freezers (down to -5°F) for coordination purposes. All necessary premium thermal PPE and outerwear will be provided by the company.
Physical Capabilities: Ability to frequently sit, type, use computers/phones, and occasionally lift up to 25 lbs (office supplies, files).

Qualifications & Skills

Education: High School Diploma or equivalent required. An Associate’s or Bachelor’s degree in Business Administration, Supply Chain, or Logistics is a strong plus.
Experience: 1–2 years of professional clerical, office administration, or customer service experience. Exposure to an industrial, manufacturing, trucking, or distribution environment is highly advantageous.
Technical & Computer Literacy: Proficient in basic computer applications, email correspondence, and spreadsheet navigation. High accuracy and speed when inputting data, with an ability to quickly learn proprietary warehouse software.
Core Attributes: Outstanding time management, strong capability to multitask, prioritize daily workloads, and keep a fast-paced office organized. Consistent reliability, strict attention to detail, a strong work ethic, and a resilient, solutions-oriented attitude under tight deadlines.

What We Offer

Stable, full-time hours in an essential, growing industry.
Comprehensive Medical, Dental, and Vision coverage.
Flexible Spending Account (FSA) and 401(k) plan.
Paid Time Off (PTO), sick leave, and standard corporate holidays.

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assistant front office manager jobs in providence, ri

Administrative Assistant

Assistant Front Office Manager

Administrative Assistant - 1 Year Position

Branch Administrative Assistant

Housekeeping Supervisor

Administrative Assistant - Community Service Agency

Administrative and Financial Coordinator

Floating Assistant Store Manager

Housekeeping Supervisor

Assistant Store Manager

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