Top 50 Executive administrator Jobs in Providence, Ri

Assistant to the Lower School Principal
Paul Cuffee School —Providence, RI
- Full-time
- Spanish
- Google Workspace
- English
Executive Director
EDWARD KING HOUSE SENIOR CENTER —Newport, RI
- $60,000 - $70,000 a year
- Full-time
- Master's degree
- Bachelor's degree
- Mentoring
- Paid time off
Quick Apply
President Professional Services
UNFI —Providence, RI
- $249,000 - $423,300 a year
- Full-time
- Remote
- 11+ years
- Residential
- Master's degree
- Health savings account
- AD&D insurance
Quick Apply
Chief Financial Officer
Central Falls School District —Central Falls, RI
- Full-time
- School experience
- Office
- Education
Assistant Chief Information Officer
Rhode Island College —Providence, RI
- $140,000 - $150,000 a year
- Full-time
- Computer Science
- Master's degree
- 8 years
- Wellness program
- Paid holidays
Chief Data and Research Officer
Community College of Rhode Island —Warwick, RI
- $175,000 a year
- 7 years
- Management
- HIPAA
Kent County YMCA Executive Director
Greater Providence YMCA —Warwick, RI
- $80,000 - $90,000 a year
- Full-time
- Bachelor's degree
- Business Administration
- Senior level
Quick Apply
14d
Field Service Director
Waters Corporation —Milford, MA
- $162,000 - $270,000 a year
- Senior level
- Business
- Leadership
5d
Senior Director Lean - Strategic Priorities
UNFI —Providence, RI
- $160,400 - $259,500 a year
- Full-time
- Remote
- Inventory management
- Engineering
- 11+ years
- Health savings account
- AD&D insurance
Quick Apply
Chief Administrative Officer
House of Possibilities Inc —North Easton, MA
- $115,000 - $130,000 a year
- Full-time
- HIPAA
- Office
- Mentoring
Quick Apply
11d
Chief Information Officer
East Bay Community Action Program —East Providence, RI
- Full-time
- Hybrid work
- HIPAA
- 8 years
- Children
- 403(b) matching
- Mileage reimbursement
Quick Apply
3d
Executive Director Historic Home Museum
Linden Place —Bristol, RI
- $75,806.00 - $91,293.25 a year
- Email
- Public speaking
- Research
- In-person
- Health insurance
- 401(k)
Quick Apply
1d
Head of Commercial Strategy & Projects, Point of Care (Remote)
Siemens Healthineers —Walpole, MA
- $177,300 - $243,782 a year
- Full-time
- Remote
- Marketing
- Analysis skills
- Bachelor's degree
- Disability insurance
- Health insurance
Personal Assistant to the Chief Executive Officer (CEO)
Met-Cap Management LLC —Cranston, RI
- $60,000 - $70,000 a year
- Full-time
- Google Workspace
- 5 years
- Medical office experience
Quick Apply
Executive Director, Little Compton Community Center
Little Compton Community Center —Little Compton, RI
- Full-time
- Background check
- 5 years
- Bachelor's degree
- Paid time off
- Flexible schedule
Quick Apply
Vice President of Operations
TPG Hotels & Resorts —Cranston, RI
- Full-time
- Remote
- Microsoft Excel
- Microsoft Outlook
- Public speaking
- Profit sharing
- Paid holidays
Quick Apply
3d
Vice President of Information Technology/Chief Information Officer (CIO)
Johnson & Wales University —Providence, RI
- Full-time
- Analysis skills
- University
- Bachelor's degree
Vice President of Operations
Magna Hospitality Group —Warwick, RI
- $190,000 - $200,000 a year
- Full-time
- Hybrid work
- Hotel
- Travel
- Mentoring
- 401(k)
- Employee discount
Quick Apply
13d
Director of Global Strategy
Waters Corporation —Milford, MA
- $178,500 - $297,500 a year
- Office
- Analysis skills
- Doctor of Philosophy
Director, Operations (Manufacturing)
Lenze Americas Corporation —Uxbridge, MA
- $150,000 - $212,750 a year
- 5 years
- Engineering
- Office
7d

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Assistant to the Lower School Principal

Paul Cuffee School -
Providence, RI

Apply Now

Job Details

Full-time

Qualifications

Spanish
Student database management
English
High school diploma or GED
Data management
Productivity software
Parent-teacher conferences (communication methods)

Full Job Description

Paul Cuffee School, a K-12 public charter school of choice, educates a diverse community of students from the City of Providence, Rhode Island. We respect each individual and the world we share. This quality of our community is central to our mission. In the spirit of Paul Cuffees life, we teach students to value and practice personal initiative, perseverance, and social responsibility. Our School accomplishes these goals through a rigorous academic program which, enriched with maritime experiences, fosters discovery and critical thinking. We prepare students for higher education, lifelong learning, and active citizenship. To learn more about our school, please visitus atwww.paulcuffee.org

Reports To: School Principal

Status: Non-Exempt, 12-Month Position

Hours: 1.0 FTE (40 hours per week)

Position Summary

The Assistant to the Principal provides comprehensive administrative and operational support to the Principal and serves as a key liaison among administrators, staff, students, and families. The role ensures the smooth daily operation of school systems by managing communication, data, scheduling, and logistics. The Assistant fosters an organized, welcoming, and efficient school environment while maintaining strict confidentiality at all times.

Key Responsibilities

Administrative & Clerical Support

Provide direct support to the Principal, including scheduling, calendar management, correspondence, and follow-up on tasks.
Prepare and distribute letters, reports, meeting materials, and other documents.
Maintain organized and confidential student, staff, and school files.
Greet visitors, answer calls, and assist with inquiries in a professional and welcoming manner.
Support internal and external communications, including newsletters, notices, and Spanish translations.
Maintain an orderly and efficient main office and assist other administrative offices as needed.

Student Information & Data Systems

Serve as the primary manager of the Student Information System (SIS), ensuring accurate and timely updates to student, staff, and course data each school year.
Train and support staff in using SIS, attendance, and absence management systems.
Maintain daily attendance records, communicate with families regarding absences, and support the attendance team.
Coordinate grading and reporting processes, including report cards and progress reports.
Collaborate with admissions to support student enrollment, withdrawals, and records requests.
Assist with compliance and data reporting for state and district requirements.

Staff Absence & Substitute Coordination

Manage staff absences using the automated absence management system and ensure appropriate classroom coverage.
Maintain substitute lists, assist in onboarding, and provide daily coverage communication.
Process hourly staff time and attendance; collaborate with HR and the Business Office on payroll and leave documentation.

Operations & Logistics

Coordinate logistics for field trips, parent conferences, assemblies, and school events.
Manage purchasing and supplies: create purchase orders, process invoices, and track deliveries.
Oversee mailings, deliveries, postage, key distribution, and related administrative tasks.
Maintain and update emergency procedures; schedule and document required safety drills.
Coordinate student transportation and communicate updates to families and staff.
Support facilities and operations teams with event setup and special projects.
Prepare materials for testing, professional development, and schoolwide events.

Communication & Family Engagement

Serve as liaison between the Principal, teachers, families, and students.
Serve as primary user for ParentSquare and other family/caregiver communication systems.
Coordinate and support school and family events, including those held after school hours.
Maintain accurate parent contact lists and schoolwide communication systems.
Provide Spanish interpretation and translation for meetings, conferences, and communications.
Support logistics and translation for parent-teacher conferences.

Continuous Improvement

Model integrity, empathy, reflection, high expectations, responsiveness, and clear communication.
Demonstrate a growth mindset and an asset-based approach to problem solving
Prioritize effectively so that all tasks are completed on time.
Collaborate with administrative teams across divisions to align and improve systems.
Participate in professional learning and staff meetings to strengthen job-related skills.
Support the development and documentation of office procedures and onboarding materials.
Maintain confidentiality, uphold professionalism, and perform other duties as assigned.

Qualifications

Education & Experience

High School Diploma required
Minimum 3 years of administrative experience in an office setting
Proficiency with Google Workspace and student information/data management systems.
Strong organizational and multitasking abilities with attention to detail and deadlines.
Excellent interpersonal and communication skills with students, families, and staff.
Ability to work independently and collaboratively in a fast-paced environment.
Bilingual (Spanish-English) required strong oral and written communication skills.
Commitment to confidentiality, reliability, and professional conduct.

Working Conditions

Office setting within a school environment, engaging regularly with students, families, and staff.
Frequent interruptions and high activity requiring flexibility, focus, and composure.
Extended periods of computer use, sitting, and standing; ability to lift up to 40 lbs.
Punctual, consistent attendance required to support daily operations.
Participation in after-school and occasional evening events as needed.
Ability to cover duties or assist with supervision as assigned.

Apply Now

Refine Your Search

executive administrator jobs in providence, ri

Assistant to the Lower School Principal

Executive Director

President Professional Services

Chief Financial Officer

Assistant Chief Information Officer

Chief Data and Research Officer

Kent County YMCA Executive Director

Field Service Director

Senior Director Lean - Strategic Priorities

Chief Administrative Officer

Chief Information Officer

Executive Director Historic Home Museum

Head of Commercial Strategy & Projects, Point of Care (Remote)

Personal Assistant to the Chief Executive Officer (CEO)

Executive Director, Little Compton Community Center

Vice President of Operations

Vice President of Information Technology/Chief Information Officer (CIO)

Vice President of Operations

Director of Global Strategy

Director, Operations (Manufacturing)

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