Top 19 Proposal coordinator Jobs in Providence, Ri

Billing Coordinator
Terracon —Providence, RI
- $27.78 - $38.78 an hour
- Research
- Mid-level
- Office
- Paid holidays
- Health insurance
Coordinator III – Facilities & Vendor Operations
Medical Recruitment Strategies —Woonsocket, RI
- $20 - $24 an hour
- Contract
- Hybrid work
- Mid-level
- Administrative experience
- High school diploma or GED
Quick Apply
1d
Coordinator, NIUVT (National Institute of Undersea Vehicle Technology)
University of Rhode Island —Kingston, RI
- $70,000 - $75,000 a year
- Online Application
- Word processing
- Mid-level
- Office
Coordinator, College of Nursing/Research Administration
University of Rhode Island —Kingston, RI
- $70,000 - $75,000 a year
- Online Application
- Hybrid work
- Microsoft Outlook
- University
- Recruiting
Purchase Order Coordinator-Hybrid
NTT DATA —Woonsocket, RI
- $23 an hour
- Contract
- Mid-level
- Office
- High school diploma or GED
- Work from home
Quick Apply
Research Project Coordinator II-Clinical (Pawtucket)
Care New England Health System —Pawtucket, RI
- $31.91 - $46.27 an hour
- Full-time
- Management
- Computer literacy
- Mid-level
Coordinator, Graduate School of Oceanography/Research - (2 Positions)
University of Rhode Island —Kingston, RI
- $65,000 - $78,000 a year
- Multiple hires
- Word processing
- Office
- University
Grants and Financial Coordinator/Specialist
Brown University —Providence, RI
- Full-time
- Hybrid work
- Mid-level
- Finance
- Administrative experience
Grants & Financial Coordinator/Specialist
Brown University —Providence, RI
- Full-time
- Hybrid work
- Mid-level
- Finance
- Analysis skills
Scientific Project Coord
IQVIA —Providence, RI
- $46,600 - $116,400 a year
- Full-time
- Remote
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Work from home
1d
DEVELOPMENT COORDINATOR
Little Sisters of the Poor-Brooklyn Provice —Pawtucket, RI
- $27 - $29 an hour
- Mid-level
- Office
- Older adults
Quick Apply
Facilities Coordinator
viva —Woonsocket, RI
- $17 - $22 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
12d
Merchandising Department Coordinator
F.A.F. Inc. —Greenville, RI
- Merchandising
- Mid-level
- In-person
- Profit sharing
- AD&D insurance
Quick Apply
Banquet Sales Coordinator
Quidnessett Country Club —North Kingstown, RI
- Weekends as needed
- Mid-level
- Organizational skills
- Contracts
- Health insurance
- Dental insurance
Quick Apply
1d
Data Coordinator
Wayside Youth & Family Support Network —Whitinsville, MA
- $20.50 - $22.00 an hour
- Part-time
- Microsoft Outlook
- Customer service
- Computer literacy
- Paid holidays
- Health insurance
Quick Apply
4d
SWFTS/BYG-1 AUKUS SYSTEMS ENGINEERING COORDINATOR
MIKEL —Middletown, RI
- Full-time
- Computer Science
- Java
- AWS
- Disability insurance
- Health insurance
SWFTS/BYG-1 AUKUS SYSTEMS ENGINEERING COORDINATOR
MIKEL INC —Middletown, RI
- Full-time
- Computer Science
- Java
- AWS
- Disability insurance
- Health insurance
Quick Apply

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Coordinator III – Facilities & Vendor Operations
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Billing Coordinator

Terracon -
Providence, RI

Apply Now

Job Details

$27.78 - $38.78 an hour

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Tuition reimbursement
Paid time off
Vision insurance
Life insurance

Qualifications

Employee relationship building
High school diploma or GED
Driver's License

Full Job Description

General Responsibilities:

Responsible for coordinating the accurate and timely billing for an engineering consulting firm.

Essential Roles and Responsibilities:

Under general supervision, perform a variety of routine and non-routine moderately complex billing functions. Prepare timely and accurate billing for designated projects in accordance with contractual agreements, accounting standards, internal controls, and within defined billing cycles or client deadlines, ensuring that all billing is internally approved and sent to clients on schedule, attaching all necessary backup.

Review and verify proposals/contracts to ensure accurate and complete project registrations. Validate billing requirements, budgets, rates, due dates, tasks, payment terms, contract numbers and basic services provided, making updates in the project registration and affiliated systems as required.

Read and understand project contracts as they are related to billing and revenue recognition functions.

Work with Project Managers to ensure that acceptable evidence of arrangement documentation exists for revenue recognition.

Create and maintain electronic project files. Apply company quality assurance guidelines and procedures for project document management and retention.

Generate, audit, and distribute moderate to complex draft invoices and/or credit memos to Project Management for review based on understanding of contract and client billing requirements, within defined billing cycles. Obtain appropriate approvals, escalating when required to meet deadlines and financial metrics.

Prepare and submit final invoice packages, including cover pages, applications for payment, lien waivers, and other applicable backup. Distribute invoices to external clients through various distribution platforms e.g., mail, email, and client portal uploads.

Analyze unbilled detail to reduce WIP and to optimize billing opportunities for the billing period.

Communicate project financial information to management for assigned projects.

Research and resolve routine and non-routine billing questions and discrepancies following standard operating procedures.

Perform routine collections efforts for centralized National Accounts which could include phone calls or emails. May communicate with clients regarding past due invoices.

Collaborate with Project Managers, Operational Finance, Corporate Collections, and direct supervisor to resolve outstanding AR issues.

Confirm documentation of collection activities including invoice submission, expected payments, and both internal and external follow-up communication in the collections tool.

Answer Help Desk calls relating to billing and resolve billing application and procedural errors for offices.

Provide excellent client service by maintaining a positive and professional attitude as well as positive and cooperative relationship with peers, coordinators, and managers, as well as when interacting by phone, email, chats, or in person with internal and external clients.

Follow safety rules, guidelines, and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.

Be responsible for maintaining quality standards on all projects.

Perform other duties as assigned.

Requirements:

High School diploma or equivalent

Minimum 3 years’ accounting related experience.

Associate’s degree preferred.

A valid driver’s license with acceptable violation history may be required.

Maximum Salary: 38.78

Minimum Salary: 27.78

The expected salary range for this position is listed below. The base range may be adjusted based on the specific location of the applicant. Final agreed upon compensation is based upon individual qualifications and experience. While all these states mentioned above have the same statement, we want to store them in separate records/templates, as the statement might change for each of these states in future.

About Us

Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 8,000 curious minds focused on solving engineering and technical challenges from more than 200 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon’s growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace. Terracon was recognized as the #1 firm in Asbestos and Lead Abatement.

Terracon’s vision of “Together, we are best at people” is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs.

EEO Statement Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.

Apply Now

Refine Your Search

proposal coordinator jobs in providence, ri

Billing Coordinator

Coordinator III – Facilities & Vendor Operations

Coordinator, NIUVT (National Institute of Undersea Vehicle Technology)

Coordinator, College of Nursing/Research Administration

Purchase Order Coordinator-Hybrid

Research Project Coordinator II-Clinical (Pawtucket)

Coordinator, Graduate School of Oceanography/Research - (2 Positions)

Grants and Financial Coordinator/Specialist

Grants & Financial Coordinator/Specialist

Scientific Project Coord

DEVELOPMENT COORDINATOR

Facilities Coordinator

Merchandising Department Coordinator

Banquet Sales Coordinator

Data Coordinator

SWFTS/BYG-1 AUKUS SYSTEMS ENGINEERING COORDINATOR

SWFTS/BYG-1 AUKUS SYSTEMS ENGINEERING COORDINATOR

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