Office Administrator: Ever get that feeling at the end of the day where you can't point to one thing you did... yet, somehow you were buried the entire time?
You're the one who notices when a vendor's bill doesn't match what actually got delivered.
You're the one who catches it when a parts return slips through and the shop ends up eating the cost.
You're piecing together spreadsheets, chasing down the owner for a five-minute answer that turns into a three-day wait, and trying to keep the financial side of the business from unraveling...
All without anyone ever actually building you a system to do it with.
You didn't sign up to be an accountant.
But you're doing accountant-adjacent work every single day, with none of the structure, none of the tools, and none of the recognition that should come with it.
And the worst part?
You're good at this. You like the details. You like knowing the numbers are right…
But right now, that skill is just making you the person everyone quietly depends on... without anyone stopping to build the role around what you actually need.
Imagine what it would feel like to walk into a job that's already been thought through.
Real systems. Real tools. A defined role where you're trusted with the financial pulse of the business, instead of patching it together on your own.
Where the accounting side is handled by an outside CPA firm, so you're never expected to be something you're not.
Where the owner treats your time and your judgment like they matter…
Because they do.
That's what we're building at Grove Street Auto Group.
We're a family-owned company that's grown by doing things the right way, and now we're finally ready to bring our financial operations in-house instead of leaving it scattered across an overworked owner's desk.
That means you walk into a role with real structure behind it, real trust from day one, and a company that's invested in building this position around a real person instead of squeezing it in as an afterthought.
So, if you're the kind of person who feels a quiet sense of relief when the numbers finally line up...
And you're ready for a role that actually respects that...
Then keep reading.
✅HERE'S WHAT WE PROMISE OUR FINANCIAL OPERATIONS ADMINISTRATOR:
- $20–$30/hr ($42,000–$62,000 annually, based on experience)
- Performance bonus opportunity
- Health and dental insurance
- Retirement plan with company match
- Paid vacation and holidays
- Ongoing professional development
- A clear path to take on more responsibility as the company grows
✓ ROOM TO GROW (WE DON'T JUST OFFER A JOB) – As we grow and eventually bring on a controller, there's a clear path to take on more responsibility, like assisting with bank and credit card reconciliations, for the right person who wants their role to grow along with the company.
✓ YOU WON'T BE EXPECTED TO BE SOMETHING YOU'RE NOT – This isn't a bookkeeper or controller role. Our outside CPA firm handles the accounting side. You keep the day-to-day financial operations running, and you don't need a formal accounting degree to do it. Dependable, organized experience matters more to us than a diploma.
✓ YOU WILL BE PART OF SOMETHING ESTABLISHED – We've been a family-owned business since 1998, built by treating people the right way. You'll be part of a company with a real track record, not a startup figuring things out as it goes.
✓ YOU WILL WORK DIRECTLY WITH OWNERSHIP – You'll work closely with our owner, our shop teams, our vendors, our payroll provider, and our outside CPA firm. This isn't a role buried in a back office somewhere. Your work is visible, and it matters.
✓ WE INVEST IN YOUR GROWTH – Ongoing professional development is part of what we offer, because we want you building skills, not just checking boxes.
HERE'S WHAT WE STAND FOR AND HOW WE TREAT OUR CUSTOMERS...
✅ 1,345+ COMBINED REVIEWS and a 4.9-STAR RATING! – Customers trust Grove Street Auto Group because we believe in doing the job right and treating people honestly. That reputation has helped us grow steadily since 1998. But don't take our word for it...
See what our customers have to say:
Grove Street Auto Repair: https://share.google/WqBsuUFul2mYFT7gb
ShovelTown Auto: https://g.co/kgs/rh3FrEK
Advanced European Repair: https://shar.google/q73QKGeS7tyluMUOG
✅ WE BELIEVE THE BACK OFFICE MATTERS AS MUCH AS THE FRONT COUNTER – The trust our customers put in us doesn't happen by accident. It's built on the same organization and integrity we're looking for in the person who keeps our financial operations running.
✅ WE'RE NOT TRYING TO BE A GIANT CORPORATE CHAIN – We're focused on building something real: honest relationships with customers, and a company where the people behind the scenes are just as valued as the ones turning wrenches.
ABOUT GROVE STREET AUTO GROUP
Grove Street Auto Group has been serving Franklin and the surrounding Massachusetts communities since 1998. What started as one family-owned repair shop has grown into one of the area's most trusted independent automotive groups, built on treating customers honestly…
And investing in good people.
Right now, our owner handles a lot of the day-to-day financial work himself. We're ready to change that. This is a brand new role for our company, which means you're not stepping into someone else's mess.
You're helping us build something from the ground up, the right way…
From day one.
SKILLS AND TRAITS THAT HELP YOU SHINE IN THIS ROLE:
- You've got real hands-on accounts-payable or office-administration experience
- You know QuickBooks Online, or you pick up new systems quickly
- You've reconciled vendor statements and untangled billing discrepancies before, and you're good at it
- You're comfortable working independently across more than one location
- You handle confidential financial information with integrity and discretion
- You follow through on recurring deadlines without needing to be chased
- You don't need a formal accounting degree. Dependable, organized experience matters more to us
- Bonus if you've worked in automotive, parts, or another business with returns and core credits, used Protractor or a similar shop management system, or coordinated with an outside CPA firm or payroll provider
READY TO JOIN A COMPANY WHERE YOU'LL BE TRUSTED WITH REAL RESPONSIBILITY?
Reach out however you're most comfortable:
- Apply directly on Indeed
- Send your resume to [email protected]
- Reach out with questions to start a conversation
We're looking to fill this position immediately, and we review applications on a rolling basis.
We'll follow up with qualified candidates for a short set of preliminary questions before scheduling a call.
Grove Street Auto Group
79 Grove Street, Franklin, MA 02038
Email: [email protected]
Not sure if you're ready to commit, or just have a quick question?
Send Patrick an email and be sure to let him know you saw the ad.
Talk soon,
Patrick
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Pay: $42,000.00 - $62,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Professional development assistance
- Retirement plan
Experience:
- Accounts Payable or Office Administration: 1 year (Preferred)
- QuickBooks: 1 year (Preferred)
- automotive repair industry: 1 year (Preferred)
- coordination with CPA or Payroll provider: 1 year (Preferred)
Work Location: In person
