Top 2 Deputy assistant chief of Jobs in Quantico, Va

Assistant to the Chief of Property Acquisition
CHARLES COUNTY GOVERNMENT —La Plata, MD
- $63,663.80 - $111,411.89 a year
- Full-time
- Hybrid work
- Writing skills
- Research
- Mid-level
- Paid parental leave
- Paid holidays
12d

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Assistant to the Chief of Property Acquisition

CHARLES COUNTY GOVERNMENT -
La Plata, MD

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Job Details

Full-time
$63,663.80 - $111,411.89 a year
12 days ago

Benefits

401(a)
Paid parental leave
457(b)
Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Tuition reimbursement
Paid time off
Pension plan
Parental leave
Employee assistance program
Vision insurance
Flexible schedule
Life insurance
Childcare
Pet insurance

Qualifications

Driver's License

Full Job Description

Summary

The hiring salary for this position is $63,663.80 annually.

Telework eligibility is determined by county policy and the approval of the hiring department.

Charles County Government is seeking an experienced Assistant to the Chief of Property Acquisition to perform administrative/office management work in support of division operations. This position will assist Chief with operational functions and act as the principal office associate to the division. Assistant will provide work direction to other administrative staff in the division as needed. This position will serve as a liaison for the division with internal and external customers ensuring efficient daily operations. Overall goals are set and the worker determines the specific tasks and assignments to be performed, independently handling new, unusual problems and deviations encountered in the work.

This position may be in different departments and thus specific job duties, tasks or special projects may vary based on the division’s needs within each department.

Essential Job Functions

Assists and works directly with the division Chief on planning and coordinating the work programs and daily operations within the division including asset management, vehicle management, website design (including layout and maintenance) and monitoring division email accounts.
Manages division Chief's schedule; sets appointments, meetings, prepare and/or coordinates set up for audio/visual needs.
Keeps supervisor and unit staff informed of relevant matters; initiates inquiries to other County departments/divisions and external organizations to obtain information as needed.
Monitors Commissioner Meeting agendas for items related to the division. Set appointments for required staff, ensure all necessary supporting material and documents are supplied to required employees. Assists in preparation of documentation to be provided to the Clerk.
Researches and completes special projects as assigned by the Chief and serves as the lead on many of these projects.
Advises and assists employees within the division of county and department policies and procedures as well as any pertinent information that employees may need to be successful and ensures division employees are successful in completing their job duties in an efficient and effective manner. Ensures compliance with such policies/procedures.
Assists the Chief in the overall fiscal management of the division. Including making recommendations in the budget preparation process for the division, credit card and contractor reconciliation and payments.
Maintains liaison with other government agencies, professionals and contractors as needed and requested by the Chief.
Coordinates the preparation of contract documents and related paperwork. Works with program managers to ensure contract requirements are met and invoiced within the scope of work and specifications.
Monitors and processes budget/fiscal transactions for division operating budgets including requisitions/purchase orders, check requests and invoices for payment.
Processes leave/payroll for division staff; assist with personnel matters for new hires, resigning employees and FMLA leave. May serve as division timekeeper.
Communicates with external entities to arrange schedules, meetings and relay or obtain information, or pass on instructions; maintains liaison with and informs other parties of matters requiring their attention; speaks for supervisor on matters on which supervisor's views are known, or as otherwise authorized.
Receives and assists visitors to the office and answers substantive questions regarding office/division operations for the purpose of facilitating the use of services.
Assists the public, clientele, and others in accessing and making use of department services by advising them regarding their needs and services provided.
Receives, screens, and refers telephone calls; queries callers and transfers or refers calls to appropriate staff or other offices; answers technical or substantive questions regarding office/department operations.
Maintains electronic project, financial, accounting, personnel and other administrative and management files, logs and records for the division; ensures confidentiality of files, logs and records and uses discretion in controlling access to and release of information.
Composes a variety of correspondence such as letters, memoranda, and reports; proofs and edits typed materials for accuracy of grammar, spelling, punctuation, and format and makes corrections; ensures adherence to established style guides and formats.
Enter work requests for building maintenance issues and IT Work Requests.
Performs other related job duties as assigned based on the specific division’s needs.

Qualifications, Knowledge, Skills, and Abilities

Education and Experience:
Associates degree in Business Administration or another related field. Four (4) years of responsible administrative support experience, or an equivalent combination of education, experience and training.
Licenses or Certifications:
Must possess a valid driver's license.
Special Requirements/Qualifications:
Subject to frequent interruptions.
Subject to work beyond the normal scheduled hours.
Knowledge, Skills and Abilities:

Knowledge of procedures and practices related to administrative support and management.
Knowledge of effective techniques of supervision.
Ability to follow through on matters and use independent judgment and training to take appropriate actions to deal with standard recurring situations.
Ability to provide office management and related services to a division/department.
Ability to maintain client confidentiality.
Ability to compile data and prepare reports.
Ability to work in a fast-paced environment with multiple interruptions.
Ability to perform office assignments involving substantive operations of the unit requiring an understanding of unit operations and policies.
Ability to assist the public, customers, and others to utilize services by explaining, instructing, and advising them regarding their needs and requests and the services provided.
Ability to supervise the work of clerical staff.
- Ability to perform high level clerical work quickly and efficiently.
Ability to communicate verbally and in writing and provide clear and concise information/instructions.
Knowledge and practice of good interpersonal communications and skills.

Additional Information

PHYSICAL DEMANDS
The work is mostly sedentary with periods of light physical activity and is performed in office surroundings. Typical positions require workers to walk or stand for long periods; lift and carry up to 20 pounds; climb stairs, bend, reach, hold, grasp and turn objects; use fingers to operate computer or typewriter keyboards; speak normally and to use normal or aided vision and hearing.
WORK ENVIRONMENT
Principal duties for this job are performed in a general office environment.

Department: Public Works/Capital Services, Planning and Growth Management or County Attorney’s Office

Pay Grade: 113

FLSA Status: Non-Exempt

Telework Eligible: Yes

Reports to: Chief of Division

Supervises: May supervise Office Associate(s) or other administrative staff based on departmental need

Charles County Government
BENEFITS SUMMARY
www.GovernmentJobs.com/Careers/CharlesCountyMD

Health Insurance
Charles County Government PAYS 70% of cost: Blue Choice Advantage and HMO Open Access plans, including prescription and vision coverage. CareFirst and Delta for dental coverage.

Flexible Spending Account
Provides medical and dependent care options.

Supplemental Income Products
Accident Policy, Critical Illness Policy, and Hospital Indemnity Policy.

Long Term Disability Insurance
No charge to employee. The benefit pays 60% of salary at date of disability, up to $5,000/month.

Life Insurance
No charge to employees (valued at 1.5x the annual salary, not to exceed $250,000). Supplemental insurance and dependent life insurance are available for an additional cost. Term and whole life policies available.

Pension Plan (Defined Benefit Retirement Plan) 401(a) Plan — Must work minimum 37.5 hrs/week. Participation is mandatory.

Deferred Compensation Plan
457(b) Governmental Plan — Available to all employees, regardless of hours worked.

Employee Leave

Charles County Government full-time employees earn annual, sick, and paid time off (PTO).
The County currently recognizes 20 paid holidays throughout the calendar year.
Away from work programs like paid parental leave and FMLA are available to employees.

Transfer of Sick Leave
New hires may be eligible to receive credit for up to 400 hours of sick leave from their previous employer when they begin employment.

Work Schedules

Most work weeks are 37.5 hrs, and some positions may offer the opportunity for flexible work schedules or allow telework.

Additional Fringe Benefits

Tuition Reimbursement for full-time employees upon completion of probation period
Discounted, Onsite Childcare at a County Government facility.
House Keys 4 Employee Program offers assistance to full-time employees who are first-time homebuyers.
Free, Employee Wellness Programs
Legal Resources (prepaid benefit)
Pet Insurance
Employee Assistance Program (free, short-term counseling)

Benefits eligibility is for employees who work 30 hours or more per week unless otherwise noted. Effective: March 1, 2026

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Assistant to the Chief of Property Acquisition

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Qualifications, Knowledge, Skills, and Abilities

Additional Information

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