Adirondack Winery is seeking an energetic, highly organized, sales-minded Events Coordinator to take ownership of our private events business from start to finish. This is a unique position that is truly what you make of it. The Events Coordinator will be responsible for growing private event sales, converting inquiries into bookings, coordinating every detail of booked events, and serving as the primary on-site point person to ensure our clients receive an exceptional experience. Our private events range from weddings, bridal and baby showers, bachelorette parties and birthdays to corporate events, bus groups, reunions, celebrations and more.
Unlike a traditional event coordinator role that begins after an event is booked, this position starts at the very beginning: creating demand and generating leads. The Events Coordinator will market our spaces and packages, develop relationships throughout the region, respond to inquiries, conduct tours and sales meetings, prepare proposals, close bookings, coordinate events, and ultimately execute many of those events personally.
The right person will combine the skills of a marketer, salesperson, event planner, hospitality professional and highly organized project manager.
An interest and knowledge in wine is a plus, but not required, we train! The ability to train and lead a team to work these events with you is key to success! You will be responsible for executing and running all events, with the assistance of both onsite and offsite tasting room and event staff, and must ensure that all internal and external customers receive exemplary customer service and receive a positive event and brand experience.
Adirondack Winery is very much a teamwork-focused company; we all work together to achieve our Company goals! The Events Coordinator may be required to “chip in” on general tasting room and/or winery work, including, but not limited to, working in any other company departments, or assisting the senior tasting room manager with a variety of activities.
JOB REQUIREMENTS:
Tasting Room Events / Private Events:
- The Events Coordinator will actively market Adirondack Winery as a destination for private events and develop new sources of business rather than relying solely on incoming inquiries.
- The Event Coordinator will respond to incoming event inquiries quickly, professionally, and persistently.
- Responsibilities include communicating confirmed bookings to all appropriate departments; adding events to company calendars and systems; creating and maintaining client/event files; and tracking deposits, payment deadlines, final guest counts, menu selections and other required information.
- Lead event staff to ensure successful execution of all events.
- Conduct planning meetings with clients
- Is responsible for overseeing clients’ needs during the event and making necessary changes or adjustments.
- This position requires excellent administrative discipline. The Events Coordinator will work comprehensively within Asana to manage leads, booked events, tasks, deadlines, communications and follow-up activities.
- The Events Coordinator will also assist with and/or execute on-site public events, such as comedy shows, dueling pianos, book clubs, live entertainment and other winery programming.
Schedule: This is a part-time, year-round position with at least 20 office hours over 3 days plus event coverage. Opportunities for overtime pay will occur as well.
Requirements: A relevant bachelor’s degree and at least 2 years of event planning experience with some employee supervision experience preferred, but equivalent experience accepted. Proficiency with Microsoft Outlook, Word and Excel; strong computer and technology skills; excellent written and verbal communication; strong organizational and project-management skills; comfort using social media for business purposes; ability to learn and work fluently within Asana; and the ability to manage multiple events, clients, deadlines and priorities simultaneously.Responsible and trustworthy money handling skills are required. Wine knowledge is preferred but will train the right candidate. Reliable transportation and the ability to work on your feet for several hours at a time and lift 50lbs is a must.
Disclaimer:
Nothing in this job description restricts management rights to assign or reassign duties and responsibilities to this job at any time. This job description is subject to change at any time.
Need more reasons why Adirondack Winery is such a great place to work?!
Here's what our staffers have to say about it:
- "This is the most supportive company I have worked for by far, and I think that's a really important part of who we are. We all have a voice that's actually listened to and we're all working towards continuous improvement."
- "It is a small company so all of the work you do has a real impact. You never have to question whether you are valuable to the company. Everybody's role is extremely important, and you can feel the value in the work you are doing."
- "The opportunity for continued growth within the company is a huge "selling point" for me. I have never worked for a company, prior to this, where I have grown so much in such a short amount of time."
- " It is truly nice to start with a quality team with high morale that actually cares about where they work."
- One employee described working at Adirondack Winery as "a privilege, not a responsibility"
About Adirondack Winery:
Founded by lifelong lovers of the Adirondacks, Mike, and Sasha Pardy, Adirondack Winery is recognized as one of the most celebrated and acclaimed wineries in New York state. They offer over 30 fruit-infused and traditional varietal wines and their Tasting Rooms in Lake George, and Queensbury are frequently listed as top attractions to visit in the Lake George region. Adirondack Winery wines can be found in over 450 New York liquor stores and are available for purchase 24/7 at adkwinery.com. Adirondack Winery is also the presenter of the Adirondack Wine & Food Festival, held every June at Charles R. Wood Festival Commons in Lake George. MISSION STATEMENT At Adirondack Winery, our mission as a family-owned business is to provide our customers with delicious, award-winning, quality wines that are all hand-crafted locally. We provide an unparalleled selection of wines with something to satisfy every palate, from unique, fruit-infused wines to traditional white and red varietals and more! Whether you are reflecting on your experiences in the Adirondacks or reside in this beautiful region, our goal is for our guests to regard Adirondack Winery as the most memorable winery they have experienced and welcome our brand into their lifestyle. VALUE STATEMENT We will accomplish our mission by adhering to the following values: Customer Relationships: We treat our customers as we would good friends, combining accurate, timely, dependable and exceptional customer service with a friendly rapport and welcoming atmosphere. Wine Experience: We invite our customers to join us in our journey through wine enjoyment, providing a wine tasting experience that is relaxing, fun and educational. We are proud that we foster many non-wine drinkers into wine learners and then wine lovers through this experience; Becoming as much a part of the customers' lives as they are of ours. Love Local: We aim to support our local area. We do this through sharing the beauty of the Adirondacks with visitors from all over via the local photography on our labels; by providing a wine experience that brings customers back to the region time and time again; and by donating to local charitable causes. We also do our best to source locally made foods and accessories to sell at our tasting rooms! Continuous Improvement: We are dedicated to the continuous growth and development of our people and business. We are consistently working to improve our wines and customer experience, as well as working to increase the availability and awareness of Adirondack Winery's products and services to the general public. Wine Making Passion: Adirondack Winery believes that great wine-making starts with a passion for wine. We have successfully translated our passion into a business we love and are proud of. We take pride in selecting the best ingredients and using a traditional, hands-on approach to wine making that is guided by our talented winemaker every step along the process. It is our dedication to quality and process that results in our outstanding, award-winning wines that can be enjoyed by everyone! Read more about Adirondack Winery's history at: https://www.adirondackwinery.com/About-Us
Job Type: Part-time
Pay: $20.00 per hour
Work Location: In person
