Requisition No: 876082
Agency: Department of Health
Working Title: OPS PURCHASING SPECIALIST - 64920158
Pay Plan: Temp
Position Number: 64920158
Salary: $25.00/hr
Posting Closing Date: 05/26/2026
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Your Specific Responsibilities:
This position reports to the Business Manager and is responsible for supporting all procurement and purchasing activities for the Florida Department of Health in Gadsden County. The role ensures that all purchasing for commodities, contractual services, and supplies is completed in compliance with state laws, rules, policies, and departmental procedures. The employee serves as a subject matter expert for purchasing systems and processes, assists staff with procurement tools, supports competitive solicitations, and provides confidential administrative support to the Business Manager. The position also reviews transactions for accuracy, resolves issues that delay purchasing workflows, maintains up‑to‑date procurement procedures, and contributes to staff training and cross‑training efforts. Additional duties include monitoring purchasing documentation, coordinating with vendors and program staff, and performing related responsibilities as assigned to ensure efficient and compliant purchasing operations.
PROCUREMENT & PURCHASING OPERATIONS
- Evaluates and processes purchase requests for commodities and contractual services in compliance with state purchasing laws, rules, policies, and DOH procedures.
- Serves as a subject matter expert on purchasing requirements, providing accurate information to customers, vendors, and the public.
- Works closely with program offices to ensure purchasing needs are met in a timely and cost‑effective manner.
- Assists staff with purchasing systems, including PCard WORKS, MyFloridaMarketPlace/Ariba on Demand, and related platforms.
- Assists with tracking and supporting competitive solicitations.
- Audits PCard transactions for accuracy and compliance with purchasing rules, policies, and procedures.
- Review purchases to identify delays or issues in the requisition/purchase order process and takes corrective action.
SOLICITATIONS & CONTRACT SUPPORT
- Processes ITB and Single Source solicitations and coordinates administrative review with the Contract Manager and Business Manager.
- Develops, implements, reviews, and monitors procurement processes and procedures for competitive solicitations.
- Prepares procurement correspondence, including emergency purchase requests.
- Assists in tracking solicitations and supporting required documentation.
ADMINISTRATIVE & CONFIDENTIAL SUPPORT
- Works in a confidential capacity to assist and support the Business Manager.
- Serves as backup to the Accountant II position when needed.
- Assists with updating and revising the department’s Purchasing Policies and Procedures Manual, Desk Reference, and purchasing guides.
FISCAL OPERATIONS SUPPORT
- Back up for monitoring and assisting with deposit transactions and transmittals including credit card entries in PALM, posting revenue from mail and all client services received.
- Generates and supports billing operations for specific services (i.e. LabCorp, Healthy Start,
- Assist account payments in all systems (P-works, Axiom, Cherwell, AOD, FIS, FEDX).
TRAINING, GUIDANCE & PROFESSIONAL DEVELOPMENT
- Provides guidance and technical assistance to staff on purchasing rules, procedures, and system use.
- Implements, directs, and conducts workshops and cross‑training to ensure purchasing staff can perform multiple purchasing functions.
- Attends meetings, workshops, and conferences to remain current on purchasing rules, laws, procedures, and best practices.
- Performs other duties as required.
Required Knowledge, Skills, and Abilities:
Vendor Management: Ability to secure favorable terms, pricing, and contracts from suppliers, maintaining a clear working relationship.
Analytical & Financial: Skills to evaluate supplier proposals, work through MFMP/AOD, track inventory, and manage budgets.
Technical Skills: Knowledge of software and Microsoft Office, specifically Excel, to track orders and analyze data.
Communication: Strong written and verbal skills for corresponding with vendors and internal departments.
Attention to Detail & Compliance: Ensuring accuracy in purchase orders and adhering to organizational, state, or federal procurement policies.
Managing & Organization: Managing multiple orders, deadlines, and potential supply vendors.
Qualifications:
Preferred – Experience with My Florida Market Place System/AOD and PWorks System
Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work:
Florida Department of Health in Gadsden County
Gadsden County Health Department
278 LaSalle Leffall Dr. Quincy, FL 32351
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available:
- State of Florida 401(a) FICA Alternative Plan (mandatory)
- Participation in state group insurance (upon meeting eligibility requirements. Consult with People First and/or the serving HR office)
- Workers’ Compensation (mandatory, if needed)
- Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
- Deferred Compensation (voluntary)
- Employee Assistance Program (voluntary)
- And more!
For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.
Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Location:
QUINCY, FL, US, 32351 QUINCY, FL, US, 32353
Nearest Major Market: Tallahassee
