Top 339 Administrative coordinator Jobs in Rahway, Nj

Customer Service Specialist and Logistics Coordinator
ACCI Specialty Materials —Linden, NJ
- Email
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Paid holidays
- Health insurance
Quick Apply
Construction Administrative Coordinator
Woodmont Properties —Fairfield, NJ
- $70,000 - $90,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Staff Coordinator
Always Home Care —Jersey City, NJ
- $22 an hour
- Full-time
- Spanish
- English
- Office
- Health insurance
- Dental insurance
Quick Apply
HR & Administrative Coordinator
Daekyo America, Inc. —Fort Lee, NJ
- $50,000 - $55,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Office Coordinator at Midtown Investment Firm
BCL Search —New York, NY
- $65,000 - $80,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid time off
Quick Apply
Administrative Coordinator
OASIS MENTAL HEALTH CENTERS MEDICAL LLC —Iselin, NJ
- $24 - $30 an hour
- Full-time
- Mid-level
- Reliable transportation
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
Administrative Coordinator
Rutgers University —Piscataway, NJ
- $59,893.48 a year
- Full-time
- Writing skills
- Mid-level
- Office
- Paid holidays
- Dental insurance
3d
Office Coordinator
Spinoso Real Estate Gro —Woodbridge, NJ
- $21 - $29 an hour
- Weekends as needed
- 5 years
- Word processing
- Computer literacy
5d
Office Service Coordinator
CliftonLarsonAllen —Livingston, NJ
- $26.40 - $37.10 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
16h
Administrative Coordinator Confid
Rutgers University —New Brunswick, NJ
- $62,129 a year
- Multiple hires
- Inventory management
- Mid-level
- Windows
- Paid holidays
- Dental insurance
Office Coordinator
New Jersey Institute of Technology —Newark, NJ
- $63,129.05 - $83,738.94 a year
- Full-time
- Spanish
- Mid-level
- Office
Project Coordinator / Assistant
Insmed Incorporated —Bridgewater, NJ
- $54 - $69 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Employee stock purchase plan
- Disability insurance
Front Desk -treatment coordinator-Dental Office Representative
Union Family Dental LLC —Union, NJ
- $52,000 - $60,000 a year
- Full-time
- Dental office
- Computer skills
- 1 year
- Health insurance
- Dental insurance
Quick Apply
Client Services Coordinator
Ammon Analytical Laboratory LL —Linden, NJ
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Quick Apply
People Operations & Office Coordinator
MLabs —Jersey City, NJ
- $100,000 - $125,000 a year
- Full-time
- Hybrid work
- 5 years
- Office
- Contracts
Quick Apply
Customer Experience & Administrative Coordinator
Millburn Deli —Millburn, NJ
- $60,000 - $65,000 a year
- Full-time
- Mid-level
- Data entry
- In-person
- Health savings account
- Health insurance
Quick Apply
10d
Product Development Administrative Coordinator
Snack Innovations Inc —Piscataway, NJ
- $25 an hour
- Full-time
- OSHA
- ERP systems
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Reconstruction Administrative Coordinator
HighGround —Edison, NJ
- $22 - $27 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Administrative Coordinator
APC Postal Logistics —East Rutherford, NJ
- $30 - $35 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Executive Associate, Project Coordinator
Sanofi —Morristown, NJ
- $36.81 - $49.08 an hour
- Microsoft Excel
- Microsoft Outlook
- Public speaking
- Health insurance
- Parental leave
8d

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Customer Service Specialist and Logistics Coordinator

ACCI Specialty Materials -
Linden, NJ

Quick Apply

Job Details

Full-time

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Tuition reimbursement
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Professional development assistance
Retirement plan

Qualifications

Vendor relationship building
Teamwork
Microsoft Excel
Microsoft Outlook
Freight documentation management
Less-than-truckload (LTL) transportation
Customer service
Logistics customer service
Sales order data entry
Logistics
Accurate transaction records management
Order shipping
Administrative experience
Manufacturing facility experience
Client invoicing
Export documentation management
Attention to detail
QuickBooks
Data entry
Manufacturing company experience
Transportation documentation for distribution operations
Shipping documentation

Full Job Description

A&C Catalysts/ACCI Specialty Materials — is a dynamic, ISO-certified manufacturer and supplier of high-performance specialty products headquartered in Linden, New Jersey, with additional manufacturing operations in Harrisonville, Missouri. For decades, we have been pushing the boundaries of materials science, delivering cutting-edge specialty additives that power industries from aerospace and automotive to electronics and personal care.

At A&C Catalysts, you would not joining a faceless corporation — you are joining a dedicated team of scientists, engineers, and business professionals who take pride in solving complex problems and delivering world-class products. We are small enough that every team member matters and large enough to serve a global customer base.

Position Summary

We are seeking an organized, energetic, and versatile Office Manager to be the operational backbone of our Linden headquarters. This is a high-visibility, cross-functional role that sits at the intersection of customer service, order management, logistics, and administrative operations. The ideal candidate thrives in a fast-paced specialty manufacturing environment, can shift seamlessly between customer-facing responsibilities and internal coordination, and brings a proactive, solutions-oriented mindset to every task.

Key Responsibilities

Customer Service & Order Management

Serve as the primary point of contact for customer inquiries, providing prompt, professional, and knowledgeable responses via phone and email.
Process and manage sales orders accurately in QuickBooks, ensuring correct pricing, terms, and delivery details.
Monitor order status from entry through shipment and proactively communicate updates or delays to customers.
Build and maintain strong customer relationships, fostering loyalty and repeat business.
Handle customer complaints and returns with professionalism and urgency, coordinating with Quality and Production as needed.

Logistics & Shipping Coordination

Coordinate domestic and international shipping arrangements including carrier scheduling, bill of lading preparation, and freight quote management.
Manage hazmat shipping documentation and ensure compliance with DOT and IATA regulations for chemical shipments.
Track inbound and outbound shipments, resolving issues with carriers as they arise.
Interface with warehouse and production staff to ensure on-time order fulfillment.

Cross-Functional Collaboration

Partner with Accounting on invoicing, accounts receivable follow-up, purchase order tracking, and month-end close activities.
Liaise with Production to communicate order priorities, special handling requirements, and delivery commitments.
Coordinate with Quality Assurance to ensure Certificates of Analysis (CoAs), Safety Data Sheets (SDS), and other required documentation accompany shipments.
Support R&D with sample order processing, project-related purchases, and vendor coordination.

General Office Administration

Oversee day-to-day office operations, supplies, facilities coordination, and vendor relationships.
Maintain and organize filing systems (physical and digital) for orders, contracts, and correspondence.
Manage incoming mail, phone , and visitor reception.
Assist with onboarding of new employees including workspace setup and administrative orientation.
Support senior management with scheduling, travel arrangements, and ad hoc projects.
Identify and implement process improvements to increase office efficiency.

Qualifications Required

3+ years of customer service, administrative, or operations experience, in a manufacturing or chemical/industrial environment.
Hands-on proficiency with QuickBooks (order entry, invoicing, and reporting).
Experience with logistics, shipping, and freight coordination, can write Bills of Lading, Sales Orders and Invoicing ; familiarity with hazmat/chemical shipping regulations is a plus.
Proven ability to juggle multiple priorities in a fast-paced environment with minimal supervision.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
High degree of accuracy and attention to detail.

What We Offer

A collaborative, team-oriented culture where your contributions are seen and valued.
Competitive salary commensurate with proven experience.
Comprehensive benefits package including health, dental, and vision insurance.
Paid time off and holidays.
A stable, growing company with a long history of innovation in specialty materials.

How to Apply

Please apply through Indeed or submit your resume and a brief cover letter describing your relevant experience and salary requirements to [email protected] with the subject line “Office Manager – Linden.” We look forward to learning more about you.

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Health insurance
Paid time off
Parental leave
Professional development assistance
Retirement plan
Tuition reimbursement
Vision insurance

Application Question(s):

(Required)Tell us a little about your experience in customer service and order handling
(Required) (1) Name some of the trucking companies you have scheduled for LTL Loads. (2) How many pallets are considered a full truckload?
(Required) What do the following terms mean? DDP, DAP, CIF, EXW, DGD, PI
(Required) Please briefly describe your Office Management Experience in a manufacturing environment. Note - We will not consider anyone who does not answer all 4 of these questions.

Experience:

Logistics: 2 years (Required)
Customer service: 2 years (Required)
Shipping documentation: 2 years (Required)
QuickBooks: 1 year (Preferred)

Ability to Commute:

Linden, NJ 07036 (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in rahway, nj

Customer Service Specialist and Logistics Coordinator

Construction Administrative Coordinator

Staff Coordinator

HR & Administrative Coordinator

Office Coordinator at Midtown Investment Firm

Administrative Coordinator

Administrative Coordinator

Office Coordinator

Office Service Coordinator

Administrative Coordinator Confid

Office Coordinator

Project Coordinator / Assistant

Front Desk -treatment coordinator-Dental Office Representative

Client Services Coordinator

People Operations & Office Coordinator

Customer Experience & Administrative Coordinator

Product Development Administrative Coordinator

Reconstruction Administrative Coordinator

Administrative Coordinator

Executive Associate, Project Coordinator

I want to receive the latest job alert for administrative coordinator in rahway, nj

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