Summary:
The Assistant Project Manager is responsible for assisting Senior Project Managers and Project Managers in coordinating the activities of a project to ensure cost, schedule, document control and quality standards are met. The Assistant Project Manager is expected to exercises independent judgment related to day-to-day administration of projects.
General Responsibilities
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Assist the Project Manager/ Senior Project Manager in all phases and aspects of the project.
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Follow the Blum Best Practices.
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Manage projects independently as assigned with oversight from the PM/SPM
Work Deliverables: The results that are expected from a top performing Assistant Project Manager.
Project Set Up:
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Ensure that proper tools are in place prior to the beginning of a project.
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Prepare and assist with pre-installation meetings.
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Review Owner contract and become familiar with terms & conditions.
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Distribute all short interval and overall project schedules. Ensure subcontractors have the most up to date scopes of work. Assist PM/SPM in the development of the overall project schedule.
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Work to obtain all necessary permits as requested by the PM and/or SPM.
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Review drawings and specifications to become completely familiar with the project.
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Complete sub evaluations/comparisons of bids, scope review, and complete buyout as requested by PM and/or SPM.
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Develop a project submittal log and obtain designer’s approval.
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Manage said submittal log and ensure all submittals are processed promptly.
CORE VALUE – High Performance – Plan Effectively:
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Ensure contracts, insurance, and bonds are current and received before subcontractor performs any work on site. Follow up on collection of all non-received documents and escalate any issues to the PM and/or SPM.
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Prepare all project meeting agendas and associated attachments as directed by the PM/SPM.
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Attend weekly project meetings as requested by PM and/or SPM and keep detailed meeting minutes for publishing to project team.
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Draft, submit, and track all RFI’s and distribute to all teams members as appropriate.
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Review project logs (RFI’s, Submittals, PCO’s) with Superintendent on a weekly basis.
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Pursue and monitor submittals and track deliveries of materials. Verify all submittal conformity to plans & specifications.
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Collect superintendent daily reports, weekly project pictures and safety documentation. Review for completeness and include in project documentation. Inform PM and/or SPM of deficiencies.
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Collect and distribute coordination drawings from appropriate subcontractors. Review drawings with PM and/or SPM and Superintendent. Set up coordination meetings for PM and/or SPM to chair.
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Collect subcontractor changes for review by the PM and/or SPM.
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Execute payment applications.
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Complete quantity take-offs as requested by estimating and PM and/or SPM.
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Review and code invoices. Check for accuracy and compare to cost to complete forecast.
CORE VALUE – High Performance – Finish well:
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Distribute all punch lists and follow-up as necessary to ensure timely completion of punch list work.
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Collect all required close out documents for certification.
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Assemble the close out documents and address non-compliant subcontractor directly for compliance.
Relationship Management:
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Maintain client relationships at the appropriate level reinforcing Blum’s commitment to continuously addressing their needs and interests.
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Work collaboratively with outside parties (I.e. the design team, etc.) to accomplish client goals.
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Demonstrate effective relationship building within the project team and throughout Blum. Keep field team members (i.e. Superintendent) informed and active in decision-making.
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Promote positive subcontractor relations by dealing professionally and fairly with all subcontractors and vendors instilling this philosophy in project team at all times.
Behavioral Expectations: The skills and personal attributes needed to attain the results expected from a top performing Assistant Project Manager.
- CORE VALUE – Strong Relationships – Customers recommend us to others:
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Treats internal and external clients, vendors and subs as partners.
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Identifies client needs and addresses them.
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Identifies and acts on ways to add value.
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Identifies and acts on opportunities to expand the relationship.
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Balances client and Blum needs effectively.
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Is responsive to clients’ needs and displays intensity.
CORE VALUE – Continuous Improvement and Development:
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Continually builds own knowledge and expertise.
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Is open to new ways of doing things.
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Offers to coach/assist others with less experience.
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When problems arise, shares expertise to help resolve the issue.
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Makes self accessible for questions even when under stress.
CORE VALUE – Honesty and Integrity – Do the right thing:
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Makes decisions and acts with Blum’s long term interest in mind.
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Acts with integrity, maintaining the highest ethical standards.
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Is flexible and changes quickly based on Blum’s changing needs.
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Balances Blum’s needs with those of others including the client, the team, etc.
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Manages with profitability in mind.
CORE VALUE – Safety and Well-Being – No accidents or OSHA violations:
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Is well versed in Blum’s safety program procedures and policies.
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Consistently follows/enforces Blum’s safety procedures and policies.
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Makes tough decisions to ensure that safety remains on the front and center.
Attention to Detail:
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Thoroughness in accomplishing tasks for concern in all area’s involved, no matter how small.
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Monitors and checks work or information and plans and organizes time and resources efficiently even under the pressure of multiple demands.
Team Player:
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Works cooperatively with others toward accomplishment of a shared goal as opposed to working separately or competitively.
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Leverages own strengths and demonstrates understanding of weaknesses in order to most effectively contribute to a project.
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Knows when to lead and when to follow.
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Reinforces the team concept through all actions.
Demonstrates a Sense of Urgency:
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Sets high expectations and achieves them regardless of the barriers.
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Demonstrates a passion for one’s work - enjoys working hard and is full of energy.
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Acts with an insatiable need to get things done - can be counted on to get things done on time and with excellent quality and results.
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Pays attention to the details to make sure the job gets done right.
Other Information
Physical Demands:
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Regularly required to sit; occasionally required to stand, walk and stoop or kneel
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Must occasionally lift and/or move up to 25 pounds
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Ability to repetitiously use hands, fingers to handle or feel and to manipulate keys on a keyboard
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Vision abilities for this position include close vision
NOTE: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
