Top 57 Executive assistant/office manager Jobs in Raleigh, Nc

Executive Assistant
City of Raleigh —Raleigh, NC
- $53,400 - $80,100 a year
- Full-time
- Writing skills
- Research
- Mid-level
12d
Administrative Assistant
North Carolina State University —Raleigh, NC
- $34,602 - $58,870 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Paid holidays
- Disability insurance
4d
Institutional Executive Assistant
Saint Mary's School —Raleigh, NC
- Microsoft Excel
- Microsoft Outlook
- Mid-level
3d
Administrative Assistant
University of North Carolina at Chapel Hill —Chapel Hill, NC
- $21 - $25 an hour
- Temporary
- Microsoft Excel
- Microsoft Outlook
- Office
5d
Office Manager and Exec Admin Assistant
M/A Com Technolgy Solutions —Morrisville, NC
- Inventory management
- 5 years
- Mid-level
- Health insurance
- Dental insurance
Executive Assistant
Hart & Hickman —Raleigh, NC
- Full-time
- Writing skills
- Research
- Office
Quick Apply
20h
Eagles Landing Park Center Manager
Town of Holly Springs —Holly Springs, NC
- $79,322.62 - $118,983.94 a year
- Weekends as needed
- 5 years
- Writing skills
- Pass drug screening
- Disability insurance
- Health insurance
10d
OFFICE ADMIN ASSISTANT / HEALTH INSURANCE AGENT
THE MAIR AGENCY INC —Raleigh, NC
- $48,000 - $52,000 a year
- Full-time
- Office
- Administrative experience
- Communication skills
- Paid holidays
- Health insurance
Quick Apply
Program Specialist
University of North Carolina at Chapel Hill —Chapel Hill, NC
- $36,381 - $78,593 a year
- Overtime
- Mid-level
- Office
- Project management
- Health insurance
- Retirement plan
20h
Office Assistant (Part-Time)
Hilltop Home —Raleigh, NC
- Part-time
- Background check
- Writing skills
- Research
- 401(k)
- 401(k) matching
Quick Apply
19h
Restaurant Assistant General Manager
Culver's of Fuquay Varina —Fuquay-Varina, NC
- $35,000 - $55,000 a year
- Full-time
- Management
- ServSafe
- 5 years
- Paid training
- Paid time off
Quick Apply
Account Executive Assistant
Gallagher Benefit Services —Holly Springs, NC
- Full-time
- Basic math
- Mid-level
- High school diploma or GED
- Paid parental leave
- Health savings account
Executive Assistant / Project Coordinator
SparrowHawk Development —Cary, NC
- $18 - $25 an hour
- Part-time
- Background check
- Research
- Mid-level
- Flexible schedule
Quick Apply
Office Manager & Legal Assistant Stubbs Bankruptcy Clinic
Campbell University —Raleigh, NC
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Real Estate Coordinator
The Shopping Center Group —Raleigh, NC
- Background check
- 5 years
- In-person
- Paid time off
3d
County Boundary Surveyor Assistant
State of North Carolina - Public Safety —Durham County, NC
- $45,391 - $79,504 a year
- Full-time
- Hybrid work
- Background check
- Research
- Mid-level
- Paid holidays
- Loan forgiveness
Sr. Facility Coordinator
Align Technology —Morrisville, NC
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Paid jury duty
- Commuter assistance
Quick Apply
4d
Assistant Facility Manager
Newmark —Raleigh, NC
- Full-time
- Microsoft Outlook
- Bachelor of Science
- Mid-level
Customer Service Representative / Project Manager
AlphaGraphics - US698 —Garner, NC
- $37,500 - $50,000 a year
- Full-time
- Basic math
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
ASSISTANT PROJECT MANAGER
The Branch Group, Inc. —Morrisville, NC
- Full-time
- Construction site
- 5 years
- Mid-level

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Executive Assistant

City of Raleigh -
Raleigh, NC

Apply Now

Job Details

Full-time
$53,400 - $80,100 a year
12 days ago

Qualifications

Executive administrative support
Employee relationship building
Research

Full Job Description

Job Description

Join a dynamic team dedicated to increasing housing affordability and stability in our community. The City of Raleigh Housing and Community Development Department seeks an experienced Executive Assistant to support the Department Director and leadership team in a fast-paced environment supporting the City’s efforts to address our community’s most important housing issues. The position reports to the Department Director.

About You

The ideal candidate is a highly motivated, proactive, and resourceful administrative professional who can work independently and use good judgement in making decisions or referring matters to senior management for attention or collaborative action. The position requires someone who is detail-oriented and organized with the ability to work under sometimes tight timelines. The ideal candidate must be a team player and sensitive to events and issues impacting the day-to-day activities of the department, briefing executive leadership when necessary. You will provide advanced administrative support, coordination, and paraprofessional analytical work to the Department Director and leadership team.

About Us

The Housing and Community Development Department administers several housing programs funded with local and federal funds. We work to increase the supply of affordable housing, improve access to affordable housing, and end and prevent homelessness. We make sure our community’s housing is safe for residents, and enforce the City’s housing code. Our team works closely with other City departments, Wake County, and other organizations within the Raleigh community to further these efforts in the City.

Duties and Responsibilities

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

Manage Director’s calendar and evaluate, prioritize and organize requests and inquiries for Director’s response/action; communicate frequently with Director and other parties on status of urgent responses and requests; schedule meetings and appointments; quickly reprioritize schedule when needed for pressing or emergent issues
Prepare the Director for upcoming meetings and appointments by conducting research, providing summaries, creating agendas, compiling minutes, sending follow-up correspondence
Act as a resource for information and support. Proactively identify opportunities to streamline tasks, consolidate appointments and otherwise assist the Director to accomplish priorities in an efficient and effective manner
Correspond with stakeholders on behalf of the Director and/or executive leadership team in writing, in person and over the phone; provide clear, timely and professional customer service in responding to inquiries and requests; interact effectively with other government and nonprofit partners, community members and a variety of stakeholders in alignment with City policies and procedures
Handle sensitive and confidential issues and records; resolves customer complaints; and refers customers to the appropriate resource
Perform paraprofessional analytical work. Research, compile and summarize information and data; prepare and maintain reports, databases and presentations
Monitor expenditures following established policies and procedures and oversee/facilitate approval of transactions
Assist in the development and application of procedures and maintenance of policy documentation
Collaborate with the Human Resources, Payroll, Talent Acquisition and H&CD administrative staff on job description development, posting open positions, coordination of applicant information and interviews; assist with onboarding and offboarding processes
Coordinate document approval process by Director and Assistant City Manager. Gather/solicit all items requiring approval, track approval progress, communicate status to pertinent parties
Support executive team with Council agenda prep and follow-up; coordinate timely approval of draft Council agenda items through eScribe; maintain annual Council meeting calendar, maintain calendar holds/meeting invites for all Council meetings, agenda reviews, management meetings etc. that are attended by Director and Assistant Directors; track all agenda items, facilitate timely responses to questions, provide timely follow-up when needed

Assist with meeting prep for Executive team; provide all travel research and planning for Executive team
Support administrative staff with department-led meetings, trainings, programs, events or conferences, including scheduling and logistical support

Assist with preparing and disseminating departmental communications including notices, announcements, reminders and Director messages
Perform additional administrative and executive support duties as assigned to support efficient department operations

Typical Qualifications

Education & Experience

Associate's Degree in business administration or related field and 3 to 5 years’ experience in executive-level administrative assistance, or related field

OR

An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation.

Preferred Education & Experience

Excellent working knowledge of Microsoft programs, Windows accessories and PowerPoint
Comfort adapting to new software systems and the ability to learn fiscal and time-management programs

Additional Information

Knowledge, Skills, and Abilities

Excellent problem-solving skills, strong solutions orientation, and ability to overcome obstacles
Ability to identify and address challenges that arise while maintaining productivity and efficiency
Exceptional customer service
Excellent interpersonal skills to establish and maintain effective working relationships with staff, other departments, and community partners
Excellent project/program management skills, including planning, organizing, evaluating and implementation, and skill in fiscal management, and resource allocation
Capability to facilitate effective teamwork with colleagues and stakeholders; foster positive relationships and achieve common goals
Excellent written and verbal communication skills, including public presentation skills
Capacity to operate in fast-paced, ambiguous settings
Ability to maintain confidentiality working with protected individual data and to maintain complete and accurate records
Knowledge of techniques and methods for organizing, prioritizing, and overseeing work (based on assignment)
Knowledge of City processes and associated deadlines, city software, city policy, government regulations
Customer service principles
Modern office technology
Comfort adapting to new software systems and the ability to learn fiscal and time-management programs
Excellent working knowledge of Microsoft programs, Windows accessories and PowerPoint

ADA and Other Requirements:

Work Environment and Physical Effort:
Sedentary: Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body.

Work Environment:
Work is typically performed in an office or similar indoor environment.

Work Exposures:
Work in this position does not require frequent environmental exposures. Employees may occasionally be exposed to individuals who are hostile or irate.

City of Raleigh is an Equal Employment Opportunity (EEO) employer. Accommodations for individuals with disabilities are provided upon request.

Apply Now

Refine Your Search

executive assistant/office manager jobs in raleigh, nc

Executive Assistant

Administrative Assistant

Institutional Executive Assistant

Administrative Assistant

Office Manager and Exec Admin Assistant

Executive Assistant

Eagles Landing Park Center Manager

OFFICE ADMIN ASSISTANT / HEALTH INSURANCE AGENT

Program Specialist

Office Assistant (Part-Time)

Restaurant Assistant General Manager

Account Executive Assistant

Executive Assistant / Project Coordinator

Office Manager & Legal Assistant Stubbs Bankruptcy Clinic

Real Estate Coordinator

County Boundary Surveyor Assistant

Sr. Facility Coordinator

Assistant Facility Manager

Customer Service Representative / Project Manager

ASSISTANT PROJECT MANAGER

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