Financial Administrator (Part-Time)
Church of the Apostles | Raleigh, NC
15–20 hours per week (8 hours in-office required)
About Us
Church of the Apostles is an Anglican church in Raleigh committed to following Jesus and seeking the renewal of our city. We pursue this mission through deep prayer, rich community, extravagant hospitality, and gospel partnership. We are looking for a detail-oriented, collaborative Financial Administrator to help steward the financial resources that support our ministry.
Position Summary
The Financial Administrator oversees the day-to-day financial administration of the church and serves as the primary liaison between church staff, the Treasurer, Finance Committee, and our outsourced accounting partner. This role is ideal for someone who enjoys organization, financial oversight, process improvement, and serving a mission-driven organization.
Responsibilities
- Liaise with the Treasurer and Finance Committee, as well as Bay Business, to provide oversight and direction to the church's financial operations, including contributions, insurance, banking, payroll, and budget development (including building maintenance and fixed asset budgets).
- Oversee the monthly department budgets, equipping church staff with necessary information to track and manage their spending.
- Oversee the count team of volunteers, including recruiting and training members, finding substitutes for counters, and providing oversight for counting protocols.
- Oversee the annual church budget process including communication between staff, the Finance Committee, Treasurer, and Leadership Council.
- Oversee the church's financial software accounts including Ramp (for expenses and bill pay) and Gusto (for payroll).
- Approve check requests and reimbursements alongside the Treasurer.
- Review and identify financial or budget gaps in monthly reporting provided by Bay Business to ensure accuracy and progress to budget. Update the Treasurer with a summary recap of monthly reporting.
- Lead monthly reviews with Bay Business to review and align on journal entries to the General Ledger and relevant financial reports, ensuring accuracy, timeliness, and conformance to GAAP.
- Liaise with Bay Business to assure all contributions are processed, deposited, and credited to contributors' accounts with accurate purpose codes.
- Provide detailed listing of all tax-deductible contributions to contributors on a quarterly basis and answer any questions concerning their contributions.
- Annually review and maintain a chart of accounts to allow adequate financial planning and control.
- Assure all bills are paid in accordance with terms of sale, vendor invoices are tracked electronically, and vendor data is up-to-date.
- Manage and maintain Ramp and internal electronic tracking or folder repositories for all vendor data and bill payment (including auto-payment listing and vendor management listing).
- Train church staff in monthly Ramp card expectations and assure all Ramp transactions and reimbursements are reconciled and charged to the proper account.
- In coordination with Bay Business, assure sales tax paid to vendors is recovered from the NC Department of Revenue.
- Assure payroll is processed accurately, amounts withheld from employees are sent to proper authorities, and all tax forms are completed accurately and submitted on time (oversight responsibility in coordination with an outside payroll provider).
- Assure 403(b) payments by employer and employees are credited properly and paid to the plan administrator.
- Oversee and administer staff benefit plans such as health insurance, dental insurance, clergy housing allowance, and flexible spending accounts using Employee Navigator.
- Assist the Treasurer in maintaining adequate insurance through annual reviews of risk, controls, and costs. Handle insurance claims directly with agents and insurance companies.
- Allocate portions of monthly non-designated contributions to Outreach/Missions causes and the diocese.
- Provide financial analysis for, and answer financial questions from, staff and ministry leaders.
- Maintain banking relationships alongside the Treasurer.
- Schedule monthly Finance Committee meetings and help the Treasurer lead meeting agendas and discussions.
- Assist the Treasurer and Director of Operations in preparing the annual budget for review by the Finance Committee and approval by the Leadership Council.
- Provide data to the Treasurer at least quarterly to support communication with the church membership on the financial status of the church.
- Keep up-to-date on Planning Center's finance features.
- Secure a third-party review of the church's books annually in accordance with church bylaws.
Qualifications
- Experience in bookkeeping, accounting, finance, or financial administration.
- Strong attention to detail and excellent organizational skills.
- Ability to handle confidential financial information with integrity and discretion.
- Comfortable learning and using financial software and cloud-based systems.
- Strong written and verbal communication skills.
- Ability to work independently while collaborating effectively with staff, volunteers, and external partners.
- Experience with nonprofit or church finances is preferred but not required.
We're seeking someone who is:
- Highly organized and dependable.
- Proactive and solutions-oriented.
- Comfortable managing multiple priorities.
- Passionate about supporting ministry through excellent financial stewardship.
- Committed to accuracy and integrity.
Schedule & Compensation
- Part-time: 15–20 hours per week.
- Approximately 8 hours each week will be worked in the church office.
- Compensation is competitive and based on experience.
Pay: $30.00 - $35.00 per hour
Work Location: Hybrid remote in Raleigh, NC 27609
