Top 9 Receptionist/administrative assistant Jobs in Rapid City, Sd

Administrative Assistant – Project Support
West Plains Engineering —Rapid City, SD
- Full-time
- Microsoft Excel
- ERP systems
- Office
- Health savings account
- AD&D insurance
Administrative Assistant
RE/SPEC Inc. —Rapid City, SD
- Full-time
- Clean driving record
- 5 years
- Office
- Employee stock ownership plan
Quick Apply
2d
Administrative Assistant
Cedar Canyon Camp —Rapid City, SD
- From $18 an hour
- Part-time
- Background check
- Office
- Fair chance
- Employee discount
- Flexible schedule
Quick Apply
2d
Client Service Coordinator
LFP CONSULTING —Rapid City, SD
- Microsoft Outlook
- Computer literacy
- Research
- Health savings account
- Health insurance
Quick Apply
Administrative Assistant | Home Plus
Monument Health Home Plus —Rapid City, SD
- $18.00 - $22.50 an hour
- Full-time
- Research
- Office
- High school diploma or GED
- Health savings account
- Health insurance
Quick Apply
1d

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Administrative Assistant – Project Support

West Plains Engineering
Rapid City, SD

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Job Details

Full-time

Benefits

Health savings account
AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
Employee assistance program
Vision insurance
401(k) matching
Life insurance

Qualifications

Microsoft Excel
Courier driving
Word embeddings
High school diploma or GED
Driver's License
Productivity software

Full Job Description

West Plains Engineering (WPE) offers a unique career opportunity in a region known for its welcoming communities, stable economy, and exceptional quality of life. We provide our team with the tools and support to thrive professionally while contributing to meaningful engineering projects. Our culture emphasizes learning, mentoring, and collaboration, both within our offices and in the communities we serve.

POSITION SUMMARY

This full-time, hourly position reports to the Office Manager and supports our engineering and project teams with a blend of administrative and project-support tasks. Building on WPE’s Administrative Assistant role, this position takes on added responsibility for helping Project Managers track schedules, coordinate documents, and monitor basic budget and billing information. This remains an entry-level, non-exempt role with no independent authority over contracts, budgets, or expenditures.

You’ll be involved in everything from greeting guests and answering phones to compiling project documents, tracking shop drawing submittals, and supporting invoice and expense tracking. We’re looking for someone who is eager to learn, enjoys working in a team environment, and takes pride in helping projects run smoothly. You’ll work closely with internal and external teams throughout all phases of our projects, gaining exposure to a wide range of engineering services and business operations.

RESPONSIBILITIES

Job responsibilities include, but are not limited to:

Serve as the first point of contact for visitors and callers
Maintain office supplies, including ordering and shopping as required, and coordinate with vendors
Support and coordinate office activities for staff
Assemble project documents, bid packets, and promotional materials
Provide an additional set of eyes for quality control on project deliverables
Track shop drawing submittals and manage project data in our CRM/ERP systems
Assist Project Managers with tracking project schedules, budgets, timelines, and milestones, and flag changes or delays for review
Compile and organize project budgets, expense logs, and invoices for Project Manager review
Support billing and basic bookkeeping tasks under the direction of accounting or project staff
Support meeting logistics, including scheduling, agendas, and distributing meeting notes for project teams and clients
Track outstanding accounts receivable (AR) and maintain client contact to provide status updates
Learn and teach others how to use office software and equipment

MINIMUM QUALIFICATIONS

The successful candidate will demonstrate:

High school diploma or GED required
Strong communication and organizational skills
Proficiency in Microsoft Office Suite, particularly Word and Excel
Valid driver’s license required to run office errands and deliver materials as needed; a company vehicle is available for use during these tasks
Friendly, professional demeanor and a team-oriented mindset
Comfort managing multiple deadlines and shifting between administrative and project-support tasks

PREFERRED QUALIFICATIONS

Associate degree in business, technology, or systems
Prior administrative, clerical, or project-coordination experience
Experience in a construction or engineering environment
Familiarity with Unanet CRM, Unanet AE ERP, Cosential, shipping platforms (UPS, FedEx), SpecLink specification software, and PDF software

BENEFITS

At West Plains Engineering, we offer a comprehensive benefits package for full-time employees. Benefit options include Medical, Dental, Vision, Pharmacy, Health Savings Account, Life Insurance, Supplemental Life Insurance, Accidental Death & Dismemberment Insurance, Short-Term Disability Insurance, Long-Term Disability Insurance, Employee Assistance Program, Telehealth, 401(k) with Company Match, Paid Leave, and Paid Holidays.

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receptionist/administrative assistant jobs in rapid city, sd

Administrative Assistant – Project Support

Administrative Assistant

Administrative Assistant

Client Service Coordinator

Administrative Assistant | Home Plus

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