Administrative Assistant- Emergency Management Agency
County of Portage —Ravenna, OH
- $19.94 - $29.95 an hour
- Mid-level
- Office
- High school diploma or GED
5d
General Laborer
City of Ravenna —Ravenna, OH
- $21.47 - $27.42 an hour
- Overtime
- Writing skills
- High school diploma or GED
- Driver's License
- Health insurance
- Dental insurance
Quick Apply
12d
Lottery Ticket Sales Representative 1
State of Ohio - Lottery Commission —North Canton, OH
- $26.54 an hour
- Urgently hiring
- Driver's License
- Criminal background check
- Travel
- Paid holidays
- Health insurance
3d
Human Resources Coordinator
City of Twinsburg, OH —Twinsburg, OH
- $41,600 - $93,600 a year
- Full-time
- Clean driving record
- Writing skills
- Basic math
- Paid training
- Wellness program
Pre-Sentence Investigation Writer - PSI Probation Officer
County of Portage —Ravenna, OH
- From $27 an hour
- Microsoft Outlook
- Computer literacy
- Mid-level
5d
Entry-Level Law Enforcement Officer
City of Kent Ohio —Kent, OH
- $32.35 - $43.58 an hour
- Full-time
- Background check
- Entry level
- Health insurance
- Dental insurance
Quick Apply
4d
Housing Placement Clerk
Akron Metropolitan Housing Authority —Akron, OH
- $21.25 an hour
- Monday to Friday
- Customer service
- Research
- Office
- Paid holidays
- Health insurance
Quick Apply
3d
Akron Municipal Courts - Deputy Clerk of Courts
City of Akron, OH —Akron, OH
- $20.24 an hour
- Full-time
- Word processing
- Basic math
- English
- Paid holidays
- Health insurance
11d
Operations Department Manager Park District
County of Portage —Ravenna, OH
- $26 - $40 an hour
- Extended hours
- 5 years
- Mid-level
- Driver's License
- Flexible schedule
5d
Administrative Assistant IV
City of Akron, OH —Akron, OH
- $44,054.40 - $57,574.40 a year
- Word processing
- Pass drug screening
- English
- Paid holidays
- Health insurance
11d
JFS Program Specialist
County of Portage —Ravenna, OH
- From $22.25 an hour
- Full-time
- Research
- Mid-level
- Driver's License
5d
OhioMeansJobs (OMJ) Case Manager
County of Portage —Ravenna, OH
- From $19.85 an hour
- Full-time
- Mid-level
- Driver's License
- Children
Maintenance Worker II - Portage Park District
County of Portage —Ravenna, OH
- $15.50 - $24.50 an hour
- Email
- Background check
- Writing skills
- Basic math
Water Treatment Plant Operator
County of Portage —Ravenna, OH
- $24.97 - $29.70 an hour
- Weekends as needed
- Mid-level
- Power tools
- Hand tools
4d
Assistant Director of Planning, Zoning & Building
City of Aurora, OH —Aurora, OH
- Full-time
- Pass drug screening
- Office
- Residential
Senior Administrative Assistant
City of Macedonia —Macedonia, OH
- $19.87 - $33.47 an hour
- Full-time
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
Quick Apply
Water Plant Operator
City of Akron, OH —Kent, OH
- $52,395.20 - $62,691.20 a year
- Extended hours
- Ability to walk for extended periods
- Pass drug screening
- Mid-level
- Paid holidays
- Health insurance
4d
Dispatcher/Clerk - Lateral
City of Twinsburg, OH —Twinsburg, OH
- $27.74 - $34.44 an hour
- Weekends as needed
- 18 years or older
- Clean driving record
- Word processing
- Paid training
- Wellness program
Social Service Worker 4
County of Portage —Ravenna, OH
- From $24.53 an hour
- Mid-level
- Office
- Windows
Management Aide Colonial Hills/Valley View
Akron Metropolitan Housing Authority —Akron, OH
- $21.25 - $24.57 an hour
- Word processing
- Computer literacy
- Office
- Paid holidays
- Health insurance
Quick Apply
12d

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Administrative Assistant- Emergency Management Agency

County of Portage -
Ravenna, OH

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Job Details

$19.94 - $29.95 an hour
5 days ago

Qualifications

Accounting systems
Preparation of internal financial performance reports
National Incident Management System Introduction (NIMS-700)
Spreadsheets
Copy machines
Word embeddings
High school diploma or GED
Driver's License
Medical records
Fax machines
Compliance reporting for grants
Government industry grant writing
Productivity software
Faxing

Full Job Description

JOB OBJECTIVES: Under the supervision of the Director & Deputy Director, incumbent is responsible for clerical support services, secretarial, and administrative functions for the PC EMA, Specialty Response Teams and Local Emergency Planning Committee (LEPC).

ESSENTIAL JOB FUNCTIONS:

Manage daily office procedures and perform various clerical duties; maintain and order office supplies; prepare memos and letters; copy, file and distribute correspondence; complete IT and maintenance requests as needed.

Serve as primary point of contact with County offices, other government entities, and the public; manage all correspondence/inquiries via phone and email; provide information regarding department policies, procedures and operations.

Collect, analyze, and input bi-weekly payroll, personnel action forms, and payroll change forms; balance and prepare final earnings proof; create reports and maintain pay status records for sick leave, overtime, comp time, vacation, and personal leave.

Process financial requests for registration, travel, lodging and expense reimbursement.

Prepare and process pay-ins for PC EMA, HazMat, USAR, WRT, and LEPC, and file documentation accordingly.

Research and resolve billing problems with vendors.

Create reports for yearly Audit and GAAP Conversions.

Maintain records and filing, including preparation of records for retention or destruction pursuant to schedules and statutory guidelines; respond to audit requests from state and federal partners; keep up to date contacts and call lists for PC EMA, LEPC, HazMat, Local Fire Department, Local Police Departments, Health Departments, Mayors, Trustees, Media Lists, Schools, Ohio EMA, and other various rosters.

Maintain secure and confidential records including personnel and medical records; maintain documentation for volunteers and training provided by PC EMA.

Coordinate community requests for EMA assets and vehicle maintenance, including calendars and correspondence regarding drop off/pick up.

Assist EMA staff with reviewing, compiling, and submitting recurring and non-recurring grants. Prepare grant application signature pages, resolutions, journal entries, acceptance documents, quarterly fiscal reports, cash requests and consent agendas for Department of Budget & Finance Management review and EMA meetings with the Board of Commissioners.

May serve as the LEPC Secretary and manage LEPC meeting calendar; maintain permanent records/official files of LEPC minutes, agendas and resolutions; LEPC bylaws, policies database, corrective actions, and correspondence files.

Assist in the recruitment of LEPC members, including outreach letters, emails and phone calls; maintains attendance tracking and communications with current members.

Assist EMA staff with planning and coordination of LEPC/EMA exercises, training and educational workshops. Secure supplies, materials, facilities, venues, signage, food, drinks, and other services that enable the events to function smoothly. Coordinate event registration, attendee tracking, presentation materials support, and pre- and post-event evaluations and certificates. Arrange for necessary support personnel.

Ability to maintain multiple records and to oversee a variety of projects and information without daily or direct supervision.

Ability to accurately maintain records and assure complete documentation. Ability to respond to audit requests.

Ability to communicate effectively, both orally and in writing.

Knowledge of word processing programs and functions, office information systems and legal terms.

Ability to proficiently utilize word processing, database and spreadsheet software.

Knowledge of basic office procedures.

JOB REQUIREMENTS

Equipment: Ability to operate the following equipment: telephone, computer, calculator, fax machine, and copier. Must be proficient in Microsoft Office suites: Word, Excel & Adobe and learn Portage County’s financial system: Tyler Technologies MUNIS.

Critical Skills/Expertise:

Knowledge of Robert’s Rules of Order

Knowledge of the Ohio Revised Code, State-auditing procedures.

Knowledge of the Ohio Revised Code, Ohio’s Public Record ACT.

Knowledge of the Ohio Revised Code, Emergency Response Commission.

Knowledge of the Ohio Revised Code, Countywide Emergency Management Agency.

Knowledge of the Ohio Revised Code, Records Commission

Knowledge of Robert T. Stafford Disaster Relief and Emergency Assistance Act

Knowledge of the National Incident Management System

Knowledge of Presidential Policy Directive / PPD-8: National Preparedness

Knowledge of Homeland Security, Emergency Management Agency, and LEPC policies and procedures.

Knowledge of procedures for applying for grants pertaining to EMA/LEPC.

Ability to prepare periodic information and financial statements and reports.

Ability to maintain multiple records and to oversee a variety of projects and information without daily or direct

Job Standards: High School diploma and two (2) or more years of related experience. Bachelor’s degree in emergency management is desirable.

License, certification or other requirements: Must possess a valid Ohio driver’s license and maintain continuing eligibility under the existing County driver eligibility standards.

Completion of FEMA Emergency Management Institute IS-100, 200, 700, 800

Apply Now

Refine Your Search

government jobs in ravenna, oh

Administrative Assistant- Emergency Management Agency

General Laborer

Lottery Ticket Sales Representative 1

Human Resources Coordinator

Pre-Sentence Investigation Writer - PSI Probation Officer

Entry-Level Law Enforcement Officer

Housing Placement Clerk

Akron Municipal Courts - Deputy Clerk of Courts

Operations Department Manager Park District

Administrative Assistant IV

JFS Program Specialist

OhioMeansJobs (OMJ) Case Manager

Maintenance Worker II - Portage Park District

Water Treatment Plant Operator

Assistant Director of Planning, Zoning & Building

Senior Administrative Assistant

Water Plant Operator

Dispatcher/Clerk - Lateral

Social Service Worker 4

Management Aide Colonial Hills/Valley View

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