Part-Time Administrative Assistant- Emergency Management Agency
County of Portage —Ravenna, OH
- $19.94 - $29.95 an hour
- Part-time
- Writing skills
- Mid-level
- Office
11d
Administrative Assistant
Life Force Management Inc. —Ravenna, OH
- 8 hour shift
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Health savings account
- Paid holidays
Quick Apply
Tech Service Scheduler
Sealed Air —Streetsboro, OH
- $28 an hour
- Online Application
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Health insurance
Master Scheduler
East End Welding LP —Kent, OH
- $70,000 - $90,000 a year
- Bachelor of Science
- ERP systems
- Office
Quick Apply
Senior Administrative Assistant
Delta V Management, LLC —Hartville, OH
- $45,000 - $55,000 a year
- Full-time
- Mid-level
- Office
- Organizational skills
- Paid time off
12d
Scheduler
ClarkDietrich —Warren, OH
- $58,600 - $88,700 a year
- Military
- Computer literacy
- Computer skills
- Health insurance
- Dental insurance
Quick Apply
12d
LPN Scheduler/Medical Record Health Unit Coordinator
Buckeye Commons Care & Rehabilitation —Kent, OH
- $36 - $38 an hour
- Full-time
- Skilled nursing facility
- Customer service
- HIPAA
- Health insurance
Quick Apply
1d
Administrative Assistant
Emerald Transformer —Twinsburg, OH
- $21 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Disability insurance
- Health insurance
Quick Apply
Scheduling Coordinator
CertaSite —Kent, OH
- Overtime
- 5 years
- US work authorization
- Ability to sit for extended periods
- Paid parental leave
- Paid holidays
Quick Apply
Scheduler, Long Term Care
CommuniCare Health Services Corporate —Tallmadge, OH
- Full-time
- High school diploma or GED
- Entry level
- Mileage reimbursement
- Health insurance
Quick Apply
7d
Production Scheduler (Manufacturing Plant)
Cleveland Steel Container Corporation —Streetsboro, OH
- Monday to Friday
- Oracle
- Mid-level
- Continuous improvement
- Profit sharing
- Paid holidays
Quick Apply
Administrative Assistant to President (Tree Service Industry)
Barberton Tree Service, Inc. —Barberton, OH
- $16 - $20 an hour
- Weekends as needed
- Background check
- Pass drug screening
- Office
- Health insurance
- Paid time off
Quick Apply
11d
Production Scheduler
H-P Products —Louisville, OH
- Full-time
- Mid-level
- Office
- Assembly
- Health insurance
- Dental insurance
Quick Apply
Project Scheduler- Any FE Location
FirstEnergy Corp —Akron, OH
- $74,375 - $112,200 a year
- Full-time
- Mid-level
- Analysis skills
- Continuous improvement
- Health insurance
- Dental insurance
Executive Administrative Assistant to the President
Walsh Jesuit High School —Cuyahoga Falls, OH
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Disability insurance
- Health insurance
4d
Installation Scheduler
Securitas Technology Corporation —Akron, OH
- $21 - $30 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- High school diploma or GED
- Paid training
- Paid holidays
Quick Apply
Scheduling Coordinator for Home Health Office
Optum —Uniontown, OH
- $16.95 - $25.45 an hour
- Full-time
- Pass drug screening
- Office
- High school diploma or GED
Quick Apply
8d
Project Scheduler/Primavera P6 Administrator- Any FE Location
FirstEnergy Corp —Akron, OH
- $94,775 - $160,560 a year
- Full-time
- 5 years
- Mid-level
- Analysis skills
- Health insurance
- Dental insurance
2nd Shift Production Scheduler
The Technology House, LTD —Streetsboro, OH
- $48,000 a year
- 8 hour shift
- Microsoft Excel
- Microsoft Outlook
- ERP systems
- Health savings account
- Paid holidays
Quick Apply
10d
Administrative Assistant
Brookdale Senior Living Inc. —Akron, OH
- $14.21 - $17.76 an hour
- Full-time
- Word processing
- Computer literacy
- Basic math
- Health savings account
- Paid holidays
Quick Apply

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scheduler jobs near ravenna, oh

Part-Time Administrative Assistant- Emergency Management Agency

County of Portage -
Ravenna, OH

Apply Now

Job Details

Part-time
$19.94 - $29.95 an hour
11 days ago

Qualifications

Accounting systems
Preparation of internal financial performance reports
National Incident Management System Introduction (NIMS-700)
Spreadsheets
Copy machines
Word embeddings
High school diploma or GED
Driver's License
Medical records
Fax machines
Compliance reporting for grants
Government industry grant writing
Productivity software
Faxing

Full Job Description

JOB OBJECTIVES: Under the supervision of the Director & Deputy Director, incumbent is responsible for clerical support services, secretarial, and administrative functions for the PC EMA, Specialty Response Teams and Local Emergency Planning Committee (LEPC).

ESSENTIAL JOB FUNCTIONS:

Manage daily office procedures and perform various clerical duties; maintain and order office supplies; prepare memos and letters; copy, file and distribute correspondence; complete IT and maintenance requests as needed.

Serve as primary point of contact with County offices, other government entities, and the public; manage all correspondence/inquiries via phone and email; provide information regarding department policies, procedures and operations.

Collect, analyze, and input bi-weekly payroll, personnel action forms, and payroll change forms; balance and prepare final earnings proof; create reports and maintain pay status records for sick leave, overtime, comp time, vacation, and personal leave.

Process financial requests for registration, travel, lodging and expense reimbursement.

Prepare and process pay-ins for PC EMA, HazMat, USAR, WRT, and LEPC, and file documentation accordingly.

Research and resolve billing problems with vendors.

Create reports for yearly Audit and GAAP Conversions.

Maintain records and filing, including preparation of records for retention or destruction pursuant to schedules and statutory guidelines; respond to audit requests from state and federal partners; keep up to date contacts and call lists for PC EMA, LEPC, HazMat, Local Fire Department, Local Police Departments, Health Departments, Mayors, Trustees, Media Lists, Schools, Ohio EMA, and other various rosters.

Maintain secure and confidential records including personnel and medical records; maintain documentation for volunteers and training provided by PC EMA.

Coordinate community requests for EMA assets and vehicle maintenance, including calendars and correspondence regarding drop off/pick up.

Assist EMA staff with reviewing, compiling, and submitting recurring and non-recurring grants. Prepare grant application signature pages, resolutions, journal entries, acceptance documents, quarterly fiscal reports, cash requests and consent agendas for Department of Budget & Finance Management review and EMA meetings with the Board of Commissioners.

May serve as the LEPC Secretary and manage LEPC meeting calendar; maintain permanent records/official files of LEPC minutes, agendas and resolutions; LEPC bylaws, policies database, corrective actions, and correspondence files.

Assist in the recruitment of LEPC members, including outreach letters, emails and phone calls; maintains attendance tracking and communications with current members.

Assist EMA staff with planning and coordination of LEPC/EMA exercises, training and educational workshops. Secure supplies, materials, facilities, venues, signage, food, drinks, and other services that enable the events to function smoothly. Coordinate event registration, attendee tracking, presentation materials support, and pre- and post-event evaluations and certificates. Arrange for necessary support personnel.

Ability to maintain multiple records and to oversee a variety of projects and information without daily or direct supervision.

Ability to accurately maintain records and assure complete documentation. Ability to respond to audit requests.

Ability to communicate effectively, both orally and in writing.

Knowledge of word processing programs and functions, office information systems and legal terms.

Ability to proficiently utilize word processing, database and spreadsheet software.

Knowledge of basic office procedures.

JOB REQUIREMENTS

Equipment: Ability to operate the following equipment: telephone, computer, calculator, fax machine, and copier. Must be proficient in Microsoft Office suites: Word, Excel & Adobe and learn Portage County’s financial system: Tyler Technologies MUNIS.

Critical Skills/Expertise:

Knowledge of Robert’s Rules of Order

Knowledge of the Ohio Revised Code, State-auditing procedures.

Knowledge of the Ohio Revised Code, Ohio’s Public Record ACT.

Knowledge of the Ohio Revised Code, Emergency Response Commission.

Knowledge of the Ohio Revised Code, Countywide Emergency Management Agency.

Knowledge of the Ohio Revised Code, Records Commission

Knowledge of Robert T. Stafford Disaster Relief and Emergency Assistance Act

Knowledge of the National Incident Management System

Knowledge of Presidential Policy Directive / PPD-8: National Preparedness

Knowledge of Homeland Security, Emergency Management Agency, and LEPC policies and procedures.

Knowledge of procedures for applying for grants pertaining to EMA/LEPC.

Ability to prepare periodic information and financial statements and reports.

Ability to maintain multiple records and to oversee a variety of projects and information without daily or direct

Job Standards: High School diploma and two (2) or more years of related experience. Bachelor’s degree in emergency management is desirable.

License, certification or other requirements: Must possess a valid Ohio driver’s license and maintain continuing eligibility under the existing County driver eligibility standards.

Completion of FEMA Emergency Management Institute IS-100, 200, 700, 800

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Refine Your Search

scheduler jobs in ravenna, oh

Part-Time Administrative Assistant- Emergency Management Agency

Administrative Assistant

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Project Scheduler/Primavera P6 Administrator- Any FE Location

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