Top 5 Administrator Jobs in Rawlins, Wy

Fair Board/Buildings and Grounds Administrative Assistant
CARBON COUNTY, WY GOVERNMENT —Rawlins, WY
- $37,419 - $40,000 a year
- Full-time
- Background check
- Sales
- Word processing
- Health savings account
- Health insurance
Quick Apply
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Fair Board/Buildings and Grounds Administrative Assistant

CARBON COUNTY, WY GOVERNMENT
Rawlins, WY

Quick Apply

Job Details

Full-time
$37,419 - $40,000 a year
3 days ago

Benefits

Health savings account
Health insurance
Dental insurance
Flexible spending account
Paid time off
Parental leave
Vision insurance
Life insurance
Retirement plan

Qualifications

Phone communication
Employee relationship building
Collaboration with board members
Accounts payable management
Board relations
Office phone management

Full Job Description

Carbon County Fair Board/Building and Grounds Department currently has an opening for an Administrative Assistant. This is a full-time, permanent position. Wage is commensurate with experience and abilities with a starting salary of $37,419.00 DOE.

General Purpose

Provide personal administrative support to the Carbon County Fair Board through conducting and organizing administrative duties and activities, including receiving and handling information. Applicant must be accurate with attention to detail, have organizational planning skills, and knowledge of operating various office machines. Applicants must have the ability to work independently without direction, follow policies and procedures, establish and maintain effective working relationships with co-workers, board members and the public. Applicants must have excellent phone etiquette, experience for compiling information and contacting people for various volunteering positions for the fair activities.

Applicant will also handle scheduling for all three County buildings, maintain the User Agreements for those buildings, and answer questions regarding the rental process. Applicants must also be familiar with Accounts Payable processes for the Utility Billing with Buildings and Grounds.

Main Job Tasks and Responsibilities

Prepare and manage correspondence, reports and documents
Organize and coordinate meetings and fair arrangements
Take, type and distribute minutes of meetings
Implement and maintain office systems
Maintain schedules and calendars
Arrange and confirm appointments
Organize internal and external events
Work with hotels for reservations for judges, concert personnel and rodeo personnel
Handle incoming mail and other material
Set up and maintain filing systems
Set up work procedures
Collate information
Maintain databases
Communicate verbally and in writing to answer inquiries and provide information
Liaison with internal and external contacts and Boards
Coordinate the flow of information both internally and externally
Operate office equipment
Manage office space
Building and grounds rentals
Split time between Buildings and Grounds (30%) and Fair Board (70%)

Education and Experience

Relevant training or qualification in a fair office setting
Knowledge and experience of relevant software applications - spreadsheets, word processing, database management including Word, Quick Books, Publisher and Excel
Knowledge of administrative and clerical procedures
Knowledge of business principles
Proficient in spelling, punctuation, grammar and other English language skills
Experience in producing correspondence and documents
Experience in information and communication management

Key Competencies

Verbal and written communication skills
Attention to detail
Confidentiality
Planning and organizing
Time management
Interpersonal skills
Customer-service orientation
Initiative
Reliability
Stress tolerance
Must work well with interruptions
Coordinate and maintain records for fair office and board members
Grant writing
Editing website knowledge
Familiarity with social media
Familiarity with both FFA and 4-H programs
Representing the Carbon County Fair with professionalism
Maintaining relationships with Discover Carbon County, CCSD#1 and CCSD#2 Rec Boards, and the Wyoming Association of Fairs, and attend meetings as needed. Some travel may be required.
Maintain positive relationships with FFA Advisers and UW Extension Office
Must be able to work 12-16 hours per day during Fair Week, starting at 6:00 a.m. every day

Other Duties

Pay bills
Take messages
Deposits into correct accounts
Newsletters as needed
Ads for newspapers
Rental of Halls and Grounds
Take building fees to Treasurer’s Office with information as to which account they go to
Reconcile BMO credit card statements for Buildings and Grounds
Monthly Fuel Tax report for Carbon County
Livestock Sale
Contact Superintendents, judges, clerks and additional help/livestock and open class, etc.
Design Fair Book Covers, front and backs
Fair book changes and corrections/put the book together/start to finish
Fair book ads to all community leaders and what to do with them, and send them to other businesses not contacted
Calendar of events
Contact Auctioneers, Kiwanis, Elks, Lion’s Club, etc. for contract labor during Fair Week
Ads and contracts for beer concession stand, janitorial, day and night security, gates for Rodeo, Concert and Derby. Work with County Attorney’s office for these
Count and order ribbons and trophies
“Bible” start to finish
Trailer space policy and applications
Sale gift ideas and order
Buyer’s Luncheon servers arranged, work closely with RNB State Bank, the sponsors of the Buyer’s Luncheon
Buyer’s Luncheon letters sent out/mail tickets with letters to each buyer from previous two years
Sale book and changes to the book/print 4000 copies and staple
Make all posters and promotional material to be sent to the community leaders/mail these out
Arrange for lunch /dinner for the judges and the help at each show
Judges, Superintendents and clerks for the Fabric and Fashion Judging/letters to confirm
Judges, Superintendents and clerks for Static and Livestock Judging/letters to confirm
Set up all boxes for each Livestock and Small Animal Show, and Open Class Judging (trophies, ribbons, etc.). UW Extension will handle their own judging boxes
Make copies of horse (Open Class and Junior) and dog show materials and whatever else is needed
Order dog/horse show arm bands and back tags
Design and order lunch tickets for Buyer’s Luncheon (Use Perue Printing)
Weigh animals- weights put in the computer to generate necessary paperwork for the programs and awards
Set up show programs and print for the audience
Contact Katelyn Olson about Livestock Pages in Sale Book
Design and pre-print Fluff pages in Sale Book
Sale- assist Katelyn Olson as needed with Sale information
Arrange with Kaylee Kerbs for photos for Fair Week
Grants
Rate of Gain Winners
Thank you for the newspaper at the end of fair
Website- Maintain good working relationship with Waves Web Design, Casper, WY for the maintenance and running of the Website

Pay: $37,419.00 - $40,000.00 per year

Benefits:

Dental insurance
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

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administrator jobs in rawlins, wy

Fair Board/Buildings and Grounds Administrative Assistant

Military Service - U.S. Air National Guard, Administration

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