Top 3 Document specialist Jobs in Reading, Pa

Legal Assistant - Front Office & Document Specialist
Kitay Law Offices —Wyomissing, PA
- $17 - $20 an hour
- Full-time
- Spanish
- High school
- Inventory management
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Legal Assistant - Front Office & Document Specialist

Kitay Law Offices -
Wyomissing, PA

Quick Apply

Job Details

Full-time
$17 - $20 an hour
11 days ago

Qualifications

Customer communication
Confidential information handling
Client rapport building
High school diploma or GED
Technical Proficiency

Full Job Description

At Kitay Law Offices, The Law Firm With a Heart, we are committed to delivering exceptional legal services while creating a supportive and collaborative workplace. Our team is guided by three core values:

5-Star Client Experience
Stronger Together
Committed to Excellence

We are seeking a highly organized, customer-focused Legal Assistant – Front OfficeDocument Specialist to serve as the face of our firm while supporting our attorneys and staff through document management, client service, and administrative coordination.

What You'll Do

Front OfficeClient Experience

Serve as the first point of contact for clients, visitors, vendors, and court personnel.
Answer and route incoming telephone calls professionally.
Schedule consultations, appointments, and meetings.
Maintain a welcoming reception area.
Deliver a compassionate, professional, and responsive client experience.

Document ProcessingRecords Management

Process incoming mail, faxes, emails, scans, and electronic submissions.
Scan, upload, index, and organize documents within Foundation AI and case management systems.
Verify documents are accurately classified and linked to the correct case files.
Monitor document workflows and resolve routing or indexing issues.
Maintain organized electronic and physical records.
Ensure compliance with confidentiality and document retention standards.

Administrative Support

Assist attorneys and staff with day-to-day administrative tasks.
Prepare routine correspondence, forms, and legal documents.
Maintain client and case information in firm systems.
Manage shared mailboxes and distribute communications appropriately.
Coordinate calendars, conference rooms, and office communications.

Office Operations

Receive, sort, and distribute incoming mail and deliveries.
Coordinate outgoing mail, courier services, and certified mail.
Monitor office supply inventory.
Assist with office projects, team events, meetings, and training initiatives.
Support payment collection and related recordkeeping activities.

What We're Looking For

Required Qualifications

High school diploma or equivalent.
Prior office experience.
Strong organizational and multitasking abilities.
Excellent customer service and communication skills.
Strong attention to detail and accuracy.
Ability to maintain confidentiality and professionalism.
Ability to learn technology and adapt to new systems and processes.

Preferred Qualifications

Experience working in a law firm or legal environment.
Criminal Justice education or related experience.
Experience with legal case management software.
Bilingual Spanish/English skills.
Additional education beyond high school.

TechnologySoftware Experience

Experience with the following is helpful:

Microsoft Office Suite
SmartAdvocate or similar case management software
Foundation AI
Adobe Acrobat
Multi-line phone systems
Calendar and scheduling software
Document management and scanning systems
Payment processing platforms

Ideal Candidate Traits

We're looking for someone who:

Thrives in a fast-paced environment.
Takes ownership and initiative.
Demonstrates empathy and professionalism with clients.
Works well independently and collaboratively.
Maintains composure while handling sensitive legal matters.
Embodies our values of client service, teamwork, and excellence.

Why Join Kitay Law Offices?

At Kitay Law Offices, you'll be part of a team that truly cares about its clients and each other. We offer a collaborative culture, opportunities for growth, competitive benefits, and the chance to make a meaningful impact every day.

If you're passionate about helping people, staying organized, and creating outstanding client experiences, we'd love to hear from you.

Quick Apply

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