OVERVIEW
The Shasta-Tehama-Trinity Joint Community College District (Shasta College) sits at the northern end of the Sacramento Valley, surrounded by mountains to the north, east, and west. The area provides a wide array of outdoor amenities and activities with miles of hiking and biking trails, national parks, two lakes, and the Sacramento River. The main campus is located in the city of Redding, population 90,000. The area is characterized by excellent schools with high graduation rates, low traffic, and low housing prices (Zillow average 395,000 vs. California state average of 786,000).
Shasta College is committed to providing its diverse student population with equitable education outcomes, contributing to the social, cultural, intellectual, and economic development of our communities. The college has been recognized as a leader in developing and implementing innovative education programs to increase student success, including accelerated pathways for high school students to achieve a bachelor's degree and for returning students to complete their Associate and Bachelor's degrees. Shasta College enrolls more than 11,000 students annually and provides educational services to students with a wide range of skills and abilities.
Our ideal candidate is motivated to join a campus community prioritizing the success of our diverse staff and student population. Providing equitable outcomes so all members of our community may enjoy safe, healthy, and vibrant educational and employment environments is critical to our success.
Administrator positions in the California Community College system offer a unique opportunity to contribute to the empowerment of our students seeking to improve their lives and communities. Our administrators manage a wide range of programs and lead faculty and staff in engaging our diverse employee and student populations, facilitating equitable outcomes for all through the management of our various employment and academic programs. As an administrator at Shasta College, you will join a vibrant community of professionals working collaboratively to provide a positive, healthy educational environment where our students experience diverse academic and cultural perspectives. A career at Shasta College offers a highly rewarding and enriching employment experience.
DESCRIPTION OF BASIC FUNCTIONS AND RESPONSIBILITIES
The Accounting Supervisor plans, organizes, directs, and supervises the fiscal activities for the Shasta College Business Office. The Accounting Supervisors assures compliance with District policies, procedures, and accounting principles. Employees in this classification train, coordinate, supervise, and formally evaluate the work of assigned employees. This job class exercises responsibility for the planning, assigning, and supervising the work of Accounting Technicians and the workflow of the Business Office. Employees in this classification receive minimal supervision within a framework of laws, regulations, policies and procedures. The job class functions at a full supervisory level, is overtime exempt, and requires effective organization, problem-solving, and decision-making skills.
CLASSIFICATION: Range 30 on the Administrative Confidential Salary Schedule, 40 hours per week, 12 months per year. Work assignment hours are 8:00 a.m. - 5:00p.m., Monday through Friday.
SUPERVISOR: Executive Director of Business Services or designee
Typical Duties, Knowledge and Ability
Essential Functions:
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Plans, organizes, and supervises fiscal operations of the District's Business Office, ensuring compliance and timely and accurate processing of transactions.
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Assists in developing and implementing new or revised District accounting and fiscal policies and procedures; assures the preparation of regular and special fiscal reports and review for accuracy and compliance; prepares a variety of detailed and complex analytic and informational reports.
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Assists in developing and implementing controls for fiscal accountability; assists administrators and other District personnel with District business processes; assists in developing new financial procedures.
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Plans and organizes tasks for maximum effectiveness and efficiency; coordinates assignments with staff; assigns work to facilitate the continuous workflow of the Business Office. Develops and maintains a cross-training program for accounting staff to ensure appropriate coverage and back-up for all functions within the Business Office.
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Assists in selecting permanent staff; training, developing, supervising, and evaluating assigned personnel; recommending disciplinary action as necessary; providing technical direction and guidance, resolving technical problems and/or procedural questions; monitoring and reviewing staff work for accuracy and compliance with district policies, practices and procedures; preparing written performance evaluations regarding subordinates; and counselling and advising staff as needed.
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Analyzes, prepares, and reviews data for financial reports; prepares, analyzes, and monitors staff development of required reports; analyzes monthly general ledgers; prepares journal entries for District; reviews, approves, and posts journal entries prepared by subordinates and others; performs technical accounting functions to close books at the District's fiscal year end.
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Prepares monthly cash reports, quarterly 311, annual 311, and enrollment revenue reports for the Board of Trustees; assures compliance in reporting with State and District policies and procedures.
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Serves as a resource to outside agencies, assigned personnel, other district employees, and students to provide information or research and resolve problems related to the Business Office; provides and/or coordinates training and training materials for Business Office procedures to all financial system users.
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Performs or delegates the duties of subordinates as necessary to assure the timely preparation and/or processing of reports, payments, and other accounting functions.
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Balances assigned District bank and investment accounts; reviews bank reconciliations prepared by others; reconciles District accounts with the County Auditor and Treasurer; reviews documentation and prepares electronic banking transactions with the County and other banks.
Reviews and approves District purchase orders, ensuring the proper account coding and verifying supporting documentation; supervises accounts payable ensuring the proper coding, authorization, and timely issuance of warrants to vendors. -
Reviews and approves District budget transfers, ensuring proper account coding and verifying availability of funds; sets up new accounts following the Budget and Accounting Manual guidance.
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Establishes and maintains recordkeeping for District accounting transactions; implements and manages electronic document storage processes.
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Establishes and maintains professional working relationships with management and staff in all District departments and division and a wide variety of external stakeholders.
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Performs related similar to the above in scope and function.
Knowledge of:-
Principles, practices, terminology, and organizational structures used in accounting, auditing, and financial work, including governmental and community college fiscal procedures.
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Chancellor's Office Budget and Accounting Manual.
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District organization, operations, policies, and procedures related to the Business Office.
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Principles of effective financial management and record-keeping procedures.
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Laws, regulations, and policies governing the fiscal requirements of various State and federal agencies impacting California community colleges.
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Principles of effective staff management and leadership.
Ability to:-
Analyze financial and accounting data and prepare fiscal reports in accordance with established accounting regulations and standards.
Learn, interpret, and successfully apply District policies, procedures, rules, and regulations. -
Analyze problems, determine effective solutions, and take independent action to achieve desired results.
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Research and analyze information and data, make recommendations, and prepare and present clear and concise reports.
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Apply, interpret, and explain applicable policies, procedures, and regulations for a wide variety of stakeholders.
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Communicate effectively, orally and in writing.
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Complete routine mathematical calculations quickly and accurately.
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Develop, implement, supervise, and revise work and task schedules to consistently meet established timelines.
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Operate standard office equipment and computers and learn and use software applications such as Microsoft Office programs, Access, Colleague, and other programs.
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Organize, direct, and evaluate the work of others.
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Prepare clear, accurate, and timely financial statements and reports.
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Plan, direct, and manage daily staff activities in a financial services and accounting office.
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Establish, organize, and maintain confidential files, records, and information.
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Provide guidance and direction on a wide variety of financial and accounting related policy and legal compliance matters.
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Establish and maintain cooperative and effective working relationships with others, including those from diverse academic, socioeconomic, cultural, ethnic, and disability backgrounds.
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Work independently with little or no supervision.
Experience/Education
Education Required:
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Bachelor's degree from an accredited institution with a major in accounting, business or public administration, or related business field or the equivalent; or,
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Associate's degree in accounting, business administration or a related business field and the required related experience.
Experience Required:-
Two years of increasingly responsible professional level experience in an accounting department
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For Associate's degree holders, five years of increasingly responsible professional-level governmental accounting experience, with a minimum of two years of supervisory experience.
Additional Information
To be considered a candidate for an Administrative position, the applicant must submit ALL of the following materials:
- Online Application with the following materials attached:
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Cover letter addressing criteria listed in the position announcement
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Current resume and/or placement file
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College transcripts (unofficial will be accepted at the time of application)
Attention Applicants:
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After application has been submitted, all application materials will be screened.
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Internal candidates must also submit all required materials to be considered.
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Candidate evaluations will not be considered.
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Reference letters from any member of the Hiring Committee or Board Members will not be considered.
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Interviews will be by invitation only.
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Interviews may be by Zoom.
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The District does not reimburse for new hire moving expenses.
New Administrative Appointments will be placed at the step 1 on the Administrative Salary Schedule and will graduate to the next step on July 1st of the following year if they have rendered 5 months of satisfactory service, with subsequent steps annually thereafter to a maximum fifth step.
Salary placement would only be negotiable if the candidate held the same position with another community college and step 2 or 3 would be the maximum considered depending on the number of years of service.
The Shasta-Tehama-Trinity Joint Community College District ("Shasta College") does not discriminate against any person on the basis of race, color, national origin, sex, religious preference, age, disability (physical and mental), pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), gender identity, sexual orientation, genetics, military or veteran status or any other characteristic protected by applicable law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Shasta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.
To apply, visit: https://www.schooljobs.com/careers/shastacc/jobs/5448985/full-time-accounting-supervisor
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