Job Title: Upper School Principal Administrative Assistant
Department: Upper School Admin
Category: Staff; Hourly
Reports To: Upper School Principal
Hourly Range: $20 - $24.oo per hour DOE
Summary:
This position will report to the Upper School Principal as part of the Upper School administrative team. The Principal Administrative Assistant models a servant’s heart and promotes an attitude of respect, teamwork and professionalism by speaking well of other faculty and staff members; supports our entire school system-lower school, middle school, upper school; prays for and with other faculty and staff; encourages others in Godly living and excellence; lovingly holds others accountable; actively pursues ways to encourage members of the schools. Responsibilities will broadly include administrative support and event planning, which will include working with the principal, faculty, and staff to include, but not limited to, the following tasks:
Essential Duties and Responsibilities include the following:
(but are not limited to the following)
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Provide administrative support to the Upper School Principal, Dean of Students, Director of Student Life, and other administrators as required
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Substitute coordinator for Middle and Upper School campuses
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Manage textbook communication, storage, collection and distribution
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Manage and coordinate facilities reservations, communicating with all relevant stakeholders as required for each event
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Assist students with loaner computers and other classroom supplies as needed
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Assist administrators with dress code checks
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Maintain teacher supplies for classrooms and as needed
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Prepare and oversee system of managing student locks and lockers
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Coordinate the Commencement Planning team, communicating with site personnel and arranging logistics as required throughout the planning and event process
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Prepare and circulate morning announcements throughout the year
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Collaborate with administrative assistants on other campuses for multi-campus events as needed
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Provide logistical support to all-school teacher events, such as beginning of the year in-service, training days, appreciation events
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Coordinates with Eagle Parents for logistics as needed
Supervisory Expectations:
The Upper School Principal Admin Assistant will oversee the front office operations at the upper school.
Education and/or Experience:
Bachelor’s degree and experience in an education setting are preferred.
Qualifications:
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Profess a personal faith in Jesus Christ as Savior and Lord
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Maintain a positive Christian testimony
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Be involved in a local church of like faith and practice, consistent with the RCS Statement of Faith
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Agree with and adhere to the employee handbook
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Strong communication skills both oral and written
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Ability to meet people comfortably and engage in substantive conversation
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Must be able to work diligently and independently and make judgments with minimal supervision
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Ability to handle financial matters and student records with integrity and with concern for confidentiality
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Ability to use technology
In addition, in order to perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of additional knowledge, skill, and/or ability required.
Computer Skills - Knowledge of Contact Management systems; Database software; Spreadsheet software; Internet and Word Processing software, including, but not limited to, Word, Excel, PowerPoint and Outlook.
Language Skills - Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations; Ability to write reports, business correspondence, and procedure manuals; Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Mathematical Skills - Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages
Reasoning Ability - Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Competencies:
To perform the job successfully, an individual should demonstrate the following:
Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
Analytical - Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.
Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
Business Acumen - Understands business implications of decisions; Demonstrates research-based understanding of available resources within the local school community; Aligns work with strategic goals.
Change Management - Develops workable implementation plans; Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change; Monitors transition and evaluates results.
Customer Service - Manages difficult or emotional situations; Responds promptly to parent/student needs; Solicits customer feedback to improve educational experience; Responds to requests for service and assistance; Meets commitments.
Delegation - Delegates work assignments as necessary; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities; Provides recognition for results.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
Design - Generates creative solutions; Demonstrates attention to detail.
Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment.
Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.
Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
Leadership - Exhibits confidence in self and others; Inspires and motivates others to perform well; Effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others.
Managing People - Includes staff in planning, decision-making, facilitating and process improvement; Takes responsibility for subordinates' activities; Makes self available to staff; Provides regular performance feedback; Develops subordinates' skills and encourages growth; Solicits and applies customer feedback (internal and external); Fosters quality focus in others; Improves processes, products and services.; Continually works to improve supervisory skills.
Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
Problem Solving - Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments; Ability to maintain confidentiality and use independent judgment; Ability to manage and impart confidential information as necessary.
Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness. Applies feedback to improve performance; Monitors own work to ensure quality.
Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses; Analyzes market and competition; Adapts strategy to changing conditions
Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Presents numerical data effectively; Able to read and interpret written information.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of this job, the employee is regularly required to sit; stand; walk; use hands in order to finger, handle or feel; reach with hands and arms; and is regularly required to talk and hear. The employee must occasionally lift and/or move up to 20 pounds
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is fairly quiet.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Receipt and Acknowledgment
I acknowledge and understand that:
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Receipt of the job description does not imply nor create a promise of employment, nor an employment contract of any kind, and that my employment is at-will.
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The job description provides a general summary of the position in which I am employed, that the contents of this job description are job requirements and, at this time, I know of no limitations which would prevent me from performing these functions with or without accommodation. I further understand that it is my responsibility to inform my supervisor at any time that I am unable to perform these functions.
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Job duties, tasks, work hours, and work requirements may be changed at any time.
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Acceptable job performance includes completion of the job responsibilities as well as compliance with the policies, procedures, rules, and regulations.
I have read and I understand this job description.
