Top 88 Bid specialist Jobs in Remote

2026 Contract & Bid Administration Specialist
Spectrum BSA Inc —Remote
- $645 - $1,200 a month
- Full-time
- Mid-level
- Finance
- Analysis skills
Quick Apply
Contract Bid Proposal Specialist
Prosperity Infrastructure Group —Remote
- $150 - $200 a day
- Contract
- Remote
- Business development
- Senior level
- Communication skills
Quick Apply
8d
IT Documentation Specialist
Goldbelt, Inc. —Remote
- $83,000 - $86,000 a year
- Full-time
- Remote
- Mid-level
- Associate's degree
- 2 years
- Health insurance
- Dental insurance
Paid Advertising Specialist
Social Ease LLC —Remote
- $300 - $500 a month
- Contract
- Remote
- Mid-level
Quick Apply
Senior Proposal & Pursuits Specialist
Staritas —Remote
- $90,000 - $110,000 a year
- Full-time
- Remote
- Microsoft Excel
- Computer literacy
- Research
- Paid parental leave
- Paid holidays
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Sr. Acquisition Support Specialist
Design To Delivery Inc —Remote
- $45 - $60 an hour
- Full-time
- Remote
- Microsoft Outlook
- Data analysis skills
- Finance
- Paid holidays
- Disability insurance
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Bid Proposal Technical Pursuit Specialist - Low/Medium Voltage
Siemens —Peachtree Corners, GA
- $107,520 - $184,320 a year
- Full-time
- Remote
- 7 years
- US work authorization
- Senior level
Supply Chain Procurement Specialist – Level 2
Northrop Grumman —Remote
- $62,700 - $94,100 a year
- Overtime
- Remote
- Mid-level
- Master's degree
- Bachelor's degree
- Paid holidays
- Disability insurance
6d
Lead Proposal Specialist
SupplyCore —Rockford, IL
- $70,000 - $100,000 a year
- Full-time
- Remote
- Microsoft Outlook
- English
- Office
- Free parking
- Wellness program
Quick Apply
11d
LADS FP&A - Principal Specialist *REMOTE*
Raytheon —Boston, MA
- $86,800 - $165,200 a year
- Full-time
- Remote
- 3 years
- Analysis skills
- Bachelor's degree
- Paid holidays
- Disability insurance
3d
Principal Supply Chain Procurement Specialist
Northrop Grumman —Remote
- $77,800 - $116,800 a year
- Overtime
- Microsoft Excel
- 3 years
- Master's degree
- Paid holidays
- Disability insurance
3d
Specification Specialist I
Tremco CPG Inc. —Remote
- $74,000 - $90,000 a year
- Full-time
- Remote
- Background check
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Proposal Specialist - FastPower
Babcock & Wilcox Company —Akron, OH
- Weekends as needed
- Remote
- Engineering
- 11+ years
- Mentoring
14d
Procurement Specialist
Annie's —Remote
- Microsoft Excel
- Microsoft Outlook
- ERP systems
- Paid holidays
- Disability insurance
Quick Apply
Implementation Specialist
Yes Energy —Boulder, CO
- $75,000 - $115,000 a year
- Full-time
- Remote
- Computer Science
- Mid-level
- 3 years
- Health insurance
- 401(k) matching
Contract Specialist II
NSTXL —Remote
- Full-time
- Remote
- Customer service
- Research
- Mid-level
- AD&D insurance
- Paid holidays
Quick Apply
Paid Advertising Specialist - Google Ads Expert (Remote Contractor)
Marketing Direction —Tampa, FL
- $50,000 - $150,000 a month
- Choose your own hours
- Remote
- Mid-level
Quick Apply
14d
Sr. Specialist, Procurement
L3Harris Technologies —Clifton, NJ
- $84,000 - $156,000 a year
- Remote
- Microsoft Word
- Schematics
- Mid-level
- Paid holidays
- Disability insurance
12d
Programme Funding Portfolio Development Specialist, MENAEE
Save the Children —Remote
- Full-time
- Hybrid work
- Marketing
- Mid-level
- Office
6h
Senior Google Ads Specialist
Property Pros Marketing —Remote
- $50,000 - $70,000 a year
- Remote
- Senior level
Quick Apply

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bid specialist jobs near remote

2026 Contract & Bid Administration Specialist

Spectrum BSA Inc
Remote

Quick Apply

Job Details

Full-time
$645 - $1,200 a month

Qualifications

Optimizing workflow processes
Project reporting
Data integrity assurance
Contract documentation review
Performance dashboards
Operational analysis
Preparation of internal financial performance reports
Contract review
Pricing analysis
Workflow management (operations management method)
Technical documentation
Bachelor's degree in finance
Spreadsheets
Service scheduling
Bachelor's degree in construction management
Associate's degree in Business Administration
Labor cost analysis
Associate's degree in construction management
Contract performance monitoring
Associate's degree in finance
Training material drafting
Mid-level
Financial dashboard reporting
Bachelor's degree in business administration
Finance
Data quality management
Data integrity and documentation
Analysis skills
Quality control management
Bidding project phase

Full Job Description

Position Summary

The Contract & Bid Administration Specialist is responsible for ensuring the accurate creation, review, modification, and execution of customer contracts within Aspire. This position serves as a quality control checkpoint between estimating, operations, and scheduling to ensure every contract is built correctly, meets company profitability standards, is won or renewed successfully, and is prepared for seamless scheduling and execution.

The ideal candidate is highly organized, detail-oriented, analytical, and experienced in reviewing pricing, budgets, production information, and contract details. This individual plays a critical role in protecting company profitability while ensuring contracts move efficiently from proposal through execution.

Essential Responsibilities
Contract Creation & Administration

Create new maintenance and enhancement contracts in Aspire.
Review contract details for completeness, accuracy, and compliance with company standards.
Modify existing contracts as requested while maintaining data integrity.
Ensure contract terms, pricing, billing schedules, service frequencies, and production information are entered correctly.
Maintain organized electronic contract documentation and records.

Bid Review & Quality Assurance

Review awarded bids before contract creation.
Verify all pricing, labor hours, materials, subcontractor costs, and overhead allocations are accurate.
Ensure bids meet established gross margin and profitability goals.
Identify pricing discrepancies or missing information before contracts are finalized.
Collaborate with estimators to resolve bid inconsistencies.

Profitability Verification

Review estimated labor budgets and production hours for reasonableness.
Verify budgeted labor aligns with company production standards.
Ensure contract pricing supports company financial objectives.
Escalate contracts that fall below profitability thresholds for management approval.
Assist in developing reporting that monitors contract profitability.

Contract Workflow Management

Verify all required approvals have been obtained prior to contract activation.
Confirm contracts are properly marked as Won within Aspire.
Ensure all contract information transfers accurately into operational workflows.
Monitor contract status from proposal through activation.
Coordinate with sales, estimating, accounting, and operations to resolve outstanding issues.

Scheduling Coordination

Ensure contracts are completely configured before scheduling begins.
Verify service frequencies, visit schedules, crews, routes, and production budgets are accurate.
Coordinate with scheduling teams to ensure timely activation of new contracts.
Confirm work orders and recurring services generate correctly.
Assist in resolving scheduling conflicts related to contract setup.
Ensure that scheduling is done prior to the date of service.

Data Accuracy & Reporting

Audit contract information for accuracy.
Develop reports tracking contracts awaiting approval, contracts pending activation, margin compliance, bid conversion rates, scheduling readiness, and contract modification activity.
Identify trends and recommend improvements to contract administration processes.

Process Improvement

Recommend improvements to contract creation and approval workflows.
Develop standardized procedures that improve consistency and reduce errors.
Assist with Aspire process improvements and system enhancements.
Create documentation and training materials for contract administration procedures.

Communication

Serve as the primary liaison between Sales, Estimating, Operations, Scheduling, and Accounting regarding contract setup.
Communicate contract discrepancies and required corrections promptly.
Provide regular status updates on pending contracts and approvals.
Support leadership with reporting and operational recommendations.
Schedule work tickets or ensure that they are properly scheduled.
Work with area managers to ensure that crews are identified for the work to be done.

Success in This Role

Ensure every contract is created accurately the first time.
Protect company profitability by identifying pricing and budgeting issues before work begins.
Eliminate delays between contract award and scheduling.
Maintain accurate contract records and documentation.
Reduce contract errors, billing issues, and scheduling corrections.
Improve coordination between Sales, Estimating, Operations, and Scheduling.
Help create standardized, efficient contract administration processes.

Performance Indicators

Contract accuracy rate
Percentage of contracts meeting profitability goals
Time from bid award to contract activation
Time from contract activation to scheduling readiness
Number of contract revisions due to setup errors
Margin compliance on awarded work
Timeliness of contract processing
Internal stakeholder satisfaction with contract quality and turnaround

Working Relationships
This position works closely with Sales, Estimating, Operations, Scheduling, Finance, Branch Managers, Account Managers, and Executive Leadership to ensure contracts are profitable, accurately created, and operationally ready for execution.

Position Summary Statement
This position is ideal for someone who enjoys combining attention to detail with operational and financial analysis. The Contract & Bid Administration Specialist serves as the organization’s quality control expert for contract creation, ensuring every awarded job is accurately built in Aspire, financially sound, operationally ready, and positioned for successful execution.

Qualifications

Associate's or Bachelor's degree in Business Administration, Finance, Construction Management, Operations Management, or a related field preferred.
2+ years of experience in contract administration, estimating support, project coordination, operations support, or a related role.
Experience using Aspire or similar ERP/operations management software preferred.
Strong understanding of budgets, labor costing, and profitability.
Excellent attention to detail and organizational skills.
Strong analytical and problem-solving abilities.
Ability to manage multiple priorities and meet deadlines.
Excellent written and verbal communication skills.

Preferred Technical Skills

Aspire Software
Microsoft Excel (PivotTables, XLOOKUP, SUMIFS, reporting, dashboards)
Microsoft Office Suite
Contract administration
Estimating software - Aspire
Scheduling systems – Aspire
Financial and operational reporting

Key Competencies

Contract Administration
Bid Review
Profitability Analysis
Financial Accuracy
Quality Control
Organization
Attention to Detail
Communication
Process Improvement
Time Management
Problem Solving
Collaboration
Accountability

Quick Apply

Refine Your Search

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