ENGAGEMENT OVERVIEW
ChartRequest is seeking a U.S.-based Certified Public Accountant (CPA) or CPA firm to perform an independent annual financial statement audit in accordance with U.S. Generally Accepted Auditing Standards (GAAS) and issue an opinion on financial statements prepared under U.S. Generally Accepted Accounting Principles (GAAP). This engagement covers a full-scope audit of ChartRequest’s financial statements for the fiscal year ending December 31, 2025. We intend to make a three-year commitment (FY2025, FY2026, and FY2027) with the firm that demonstrates the right combination of expertise, communication, and efficiency.
This audit must be completed within 90 days of engagement start. We are targeting an April 2026 kickoff with audited financial statements and the opinion letter delivered no later than July 2026. We need a firm that can mobilize quickly, execute efficiently, and deliver on a tight but achievable timeline. If you cannot commit to a 90-day completion window, this engagement is not the right fit.
ChartRequest has completed three consecutive annual financial statement audits with a priorindependent audit firm. We are transitioning to a new auditor this year as part of a standard rotation to bring a fresh perspective to our financial reporting. There were no disagreements, scope limitations, or material issues with the prior engagement. All prior audit opinions were unqualified (clean). We are looking for a qualified professional or firm that can deliver the same level of rigor while bringing the added benefit of healthcare industry familiarity and strong communication practices.
ABOUT CHARTREQUEST
ChartRequest is a healthcare technology company that simplifies how medical records are requested, released, and managed. Our platform serves healthcare providers, law firms, and insurance companies across the United States, enabling faster, more secure exchange of protected health information (PHI). We operate under the legal entity MyHealth, LLC, doing business as ChartRequest.
What We Do
ChartRequest’s cloud-based platform digitizes the medical records request and release process. Healthcare providers use our platform to manage incoming requests for medical records from authorized requesters (law firms, insurance companies, other providers, and patients themselves). Rather than the traditional paper-and-fax workflow that dominates healthcare, ChartRequest provides a secure, HIPAA-compliant digital platform that reduces turnaround time, eliminates manual tracking, and creates an auditable chain of custody for every record exchanged. Our platform handles the full lifecycle of a medical records request: intake, identity verification, authorization validation, record retrieval, quality review, delivery, and billing. We serve as the technology layer that sits between the requesting party and the healthcare provider’s Health Information Management (HIM) department, making the entire process faster, more compliant, and more transparent for all parties.
SCOPE OF WORK
The engagement encompasses a full-scope annual financial statement audit of ChartRequest’s fiscal year 2025 financial statements (January 1 – December 31, 2025). Because the fiscal year is already closed, all transaction data and year-end balances are available from day one of the engagement, enabling an accelerated but thorough audit timeline. The auditor will be responsible for all phases of the audit from planning through opinion issuance within the 90-day window. Below is a detailed description of the expected scope.
1. Audit Planning and Risk Assessment (Days 1–15)
2. Substantive Fieldwork (Days 16–60)
3. Financial Statement Review and Completion (Days 61–90)
4. Management Letter and Internal Control Observations
5. Communication and Reporting
REQUIRED DELIVERABLES
The auditor will be responsible for delivering the following work products as part of the engagement:
1. Engagement letter executed prior to commencement of any audit work, outlining scope, responsibilities, fees, and timeline.
2. Comprehensive Prepared By Client (PBC) list delivered within two weeks of engagement letter execution, organized by financial statement area.
3. Formal audit plan documenting the auditor’s risk assessment, materiality determination, planned audit procedures, and engagement timeline.
4. Interim status report summarizing results of planning and interim procedures, including any early findings or areas of concern.
5. Summary of proposed adjusting journal entries (AJEs) and reclassifying journal entries (RJEs), if any, with supporting documentation and rationale.
6. Draft audited financial statements including balance sheet, income statement, statement of cash flows, statement of changes in members’ equity, and comprehensive footnote disclosures — reviewed collaboratively with ChartRequest’s finance team before finalization.
7. Independent auditor’s report (opinion letter) on the financial statements, issued under the auditor’s or firm’s letterhead.
8. Management letter documenting significant deficiencies, material weaknesses (if any), and practical recommendations for process and control improvements.
9. Management representation letter template for ChartRequest’s CEO to sign, prepared by the auditor in accordance with professional standards.
10. Final presentation of audit results to ChartRequest’s CEO and finance leadership, either via video call or written summary.
ChartRequest is looking for a qualified auditor or audit firm that brings deep expertise, proactive communication, and a genuine understanding of the healthcare SaaS business model. The following qualifications are required or strongly preferred.
Required Qualifications
- Active CPA license in good standing in the United States. If a firm, the firm must be registered with the appropriate state board of accountancy and authorized to issue audit opinions.
- Minimum five (5) years of experience performing financial statement audits under U.S. GAAS with opinions issued under U.S. GAAP.
- Demonstrated experience auditing SaaS or subscription-based technology companies, with specific expertise in ASC 606 revenue recognition for multi-element, hybrid SaaS/transaction revenue models.
- Experience auditing companies in the $5M–$50M revenue range. We are specifically looking for an auditor experienced with growth-stage companies — large enough to have real complexity but not so large that the engagement gets deprioritized in favor of larger clients.
- Demonstrated ability to complete a full-scope financial statement audit within 90 days from engagement start to opinion issuance. Provide at least one example of a comparable engagement completed on a similar timeline.
- Availability to begin the engagement in April 2026 and commit staff resources sufficient to meet the 90-day completion deadline without interruption.
- Deep working knowledge of ASC 350-40 (internal-use software capitalization), ASC 842 (leases), ASC 718 (stock-based compensation), and ASC 740 (income taxes for pass-through entities).
- Strong understanding of IT general controls and the ability to evaluate controls over a cloud-based SaaS platform, even though this is not a SOC 2 engagement.
- Current peer review with a rating of “Pass” (or equivalent under the AICPA peer review program). Peer review report must be provided with proposal.
- Professional liability (errors and omissions) insurance with coverage adequate for the engagement.
- Independence from ChartRequest (MyHealth, LLC) in accordance with AICPA and applicable regulatory independence standards. Any potential independence concerns must be disclosed in the proposal.
Strongly Preferred Qualifications
- Experience auditing healthcare technology companies, health IT companies, or companies that handle protected health information (PHI). Familiarity with HIPAA’s financial reporting implications is a significant advantage.
- Experience with companies that have international workforce arrangements (Employer of Record models) and the accounting implications of distributed teams across multiple jurisdictions.
- Familiarity with the Entrepreneurial Operating System (EOS) or similar operating frameworks used by growth-stage companies. Understanding how EOS-driven companies operate (Rocks, Scorecards, Level 10 Meetings) will help the auditor understand ChartRequest’s management and governance structure.
- Experience with QuickBooks Online as the primary general ledger. Comfort navigating QBO for audit testing without requiring extensive IT support from ChartRequest.
- Ability to serve as a trusted advisor beyond the annual audit — providing insights on accounting policy decisions, emerging GAAP standards, financial reporting best practices, and audit readiness improvements throughout the year.
- Sole practitioner CPAs or small firms with a focused SaaS/technology audit practice are welcomed and encouraged to apply. We value deep specialization over firm size.
Pay: Up to $5,000.00 per year
Experience:
- Financial auditing: 5 years (Required)
License/Certification:
Work Location: Remote
