The Opportunity:
Tetra Tech is adding a Data Librarian to our Government Services team based in Colorado Springs. This position is remote and must be a US citizen due to the projects we work on.
Why Tetra Tech:
At Tetra Tech, we are Leading with Science to solve the world’s most complex challenges. Our industry-leading experts in engineering and consulting are committed to driving positive change in communities around the world. For over 50 years, we have been at the forefront of innovation and sustainability. Today we stand as a market leader, offering cutting-edge solutions in water, environment, energy, and international development. Our work has improved more than 625 million lives around the world.
Your Impact:
Join Tetra Tech to make a real difference. Our work leverages cutting-edge technologies, advanced analytics, and the expertise of world-class scientists and engineers to create meaningful change around the world. Discover your full potential – join us to advance your career while leaving a lasting legacy.
Responsibilities:
We are seeking an experienced Data Librarian to lead a company initiative to organize, govern, migrate, and modernize enterprise data across Microsoft Teams, SharePoint, and related collaboration platforms. This role will play a critical part in improving data compliance, discoverability, governance, and AI readiness.
The ideal candidate will combine strong technical knowledge of Microsoft 365 collaboration platforms with practical experience in data governance, records management, information architecture, and enterprise content migration. This person will lead projects to identify redundant, outdated, or non-compliant data and develop scalable structures that support enterprise search, AI tools, and knowledge management.
The Data Librarian is responsible for organizing, maintaining, and improving the structure, accessibility, quality, and lifecycle management of digital files, project records, SharePoint sites, Microsoft Teams workspaces, and related data repositories. This role supports project teams, technical staff, managers, and administrative personnel by creating logical file structures, maintaining consistent naming conventions, improving metadata practices, reducing duplication, and helping teams quickly find the information they need.
The position serves as a bridge between operations, project delivery, knowledge management, and IT. The Data Librarian helps establish practical information management standards that support collaboration, compliance, record retention, project closeout, and long-term knowledge reuse.
Key Responsibilities
- Develop, maintain, and improve SharePoint document libraries, site structures, folders, metadata fields, views, permissions, and navigation.
- Organize Microsoft Teams channels and associated file libraries to support project delivery, internal collaboration, technical workgroups, and administrative functions.
- Help standardize how Teams and SharePoint sites are created, named, organized, archived, and retired.
- Identify redundant, outdated, trivial, or poorly organized content and recommend cleanup or migration actions.
- Coordinate with IT or system administrators on permissions, access control, retention policies, storage limits, and site governance.
File and Data Management
- Create and maintain file naming conventions, folder structures, tagging standards, document types, and metadata schemas.
- Support migration of files from network drives, local storage, legacy repositories, or ad hoc Teams locations into approved SharePoint structures.
- Review file repositories to identify duplicates, obsolete files, missing metadata, unclear ownership, or inconsistent organization.
- Assist project teams with organizing active project files, reference materials, deliverables, templates, contracts, reports, meeting records, and closeout documentation.
- Maintain logical records management practices so files can be retrieved, audited, transferred, archived, or disposed of appropriately.
Governance and Standards
- Develop and maintain written standards, guides, checklists, and job aids for file organization, SharePoint use, Teams structure, and data stewardship.
- Support implementation of data governance practices, including content ownership, version control, document lifecycle, retention, and access management.
- Work with project managers, technical leads, and administrative staff to define repository requirements and information workflows.
- Help establish minimum standards for project setup, folder organization, document control, and project closeout.
- Monitor compliance with agreed-upon organization standards and provide corrective recommendations when needed.
User Support and Training
- Provide direct support to staff on where to store files, how to name documents, how to use SharePoint libraries, and how to organize Teams channels.
- Create simple training materials, quick reference guides, and onboarding content for new users.
- Conduct periodic training or working sessions with project teams to improve data hygiene and file management practices.
- Serve as a first point of contact for questions related to file location, repository structure, SharePoint organization, and Teams file practices.
Search, Retrieval, and Knowledge Reuse
- Improve findability of information through metadata, naming standards, site navigation, indexed content, and search-friendly organization.
- Help identify reusable project examples, templates, lessons learned, reports, technical references, and standard operating procedures.
- Maintain curated libraries of key documents, project artifacts, forms, templates, and reference materials.
- Support knowledge transfer by organizing completed project files and making useful content available for future work.
- Quality Control and Continuous Improvement
- Perform periodic audits of SharePoint sites, Teams channels, and document libraries.
- Track common file management issues and recommend process improvements.
- Support cleanup initiatives, repository redesigns, data migration projects, and digital workplace improvement efforts.
- Coordinate with business system owners to align file organization with tools such as Microsoft 365, Power BI, GIS platforms, asset management systems, or document control systems when applicable.
Additional Responsibilities:
- Conduct activities in line with internal procedures, legislation, and industry standards.
- Pursue continuous professional development and maintain a high degree of discipline, knowledge and awareness.
- Work in a safe manner at all times and report all health and safety incidents and concerns.
- Additional duties as required.
The salary range for this position is $ 115,000-$140,000/year. Please note that Tetra Tech considers various factors in determining pay, including, but not limited to geographic location, qualifications, licensures, certifications, experience, and other skills relevant to the needs of the business. Additional information on our benefits package can be found at Life at Tetra Tech - Tetra Tech.
Qualifications:
- Bachelor’s/Master’s/Doctoral degree in Information Management, Information Systems, Computer Science, Library Science, Business Administration, or related field.
- 8 years of experience.
- Willingness and ability to travel as needed, approximately 5%.
- 5+ years of experience managing enterprise data, records, document management systems, or collaboration platforms.
- Strong experience with Microsoft Teams, SharePoint Online, Microsoft 365 administration concepts, and enterprise search optimization.
- Experience organizing and structuring enterprise content for discoverability and compliance.
- Understanding of data retention, security, permissions, and compliance frameworks.
- Strong analytical, organizational, and communication skills.
Preferred Qualifications
- Strong understanding of metadata governance, enterprise taxonomy strategy, AI search optimization, and records retention schedules.
- Experience implementing data lifecycle management policies and governance frameworks.
- Familiarity with enterprise AI readiness initiatives and knowledge management modernization.
- Relevant Microsoft 365, SharePoint, AI governance, or project management certifications.
This position requires the candidate to be a U.S. Citizen due to the projects they will be working on.
Background Check : If this position requires a CAC card, CUI Enclave Access and/or a Security Clearance, a background check will be completed.
Physical Demands: The physical demands described here are representative of those required of an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While primarily performed in an office environment, travel and on-site work may be required, which could involve lifting 50 pounds of documents or equipment, traversing uneven terrain during site visits, and standing for long periods at team meetings.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This work is principally performed in an office environment; however, there are occasional requirements to visit office sites, which may involve working in an office or outdoors. Travel to conferences and client sites is expected to be less than 5% of the time.
Language & Communication Skills:
- Fluent in English with excellent verbal and written communication skills, including technical writing and editing.
- Proven ability to produce high-quality reports and presentations for senior leadership.
- Strong skills in preparing and presenting reports and project documentation.
Other Skills:
- Highly organized and methodical.
- Comfortable creating order from messy file structures.
- Strong customer service mindset.
- Clear communicator with patience for helping users adopt better practices.
- Able to balance governance with practicality.
- Capable of identifying patterns, inconsistencies, and opportunities for standardization.
- Able to work independently while coordinating with project managers, technical leads, administrative staff, and IT.
- Understands the importance of version control, access control, data quality, and long-term information retrieval.
- Metadata Governance
- Data Lifecycle Management
- AI Search Optimization
- Records Retention Schedules
- SharePoint Administration
- Microsoft Teams Management
Life at Tetra Tech:
The perks of working at Tetra Tech include:
- Comprehensive and market-competitive benefits.
- Merit-based financial rewards.
- Flexibility and company-wide commitment to work/life balance.
- Collaborative team atmosphere that values the contributions of all employees.
- Learning and development opportunities for ongoing professional growth.
About Tetra Tech:
Tetra Tech is the leader in water, environment, and sustainable infrastructure, providing high-end consulting and engineering services for projects worldwide. With 30,000 employees working together, Tetra Tech provides clear solutions to complex problems by Leading with Science® to address the entire water cycle, protect and restore the environment, design sustainable and resilient infrastructure, and support the clean energy transition.
Tetra Tech is proud to be an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sex, marital or familial status, status as a protected veteran, or any other characteristic protected by law. Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans.
We invite applications from all interested parties.
Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities:
Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities:
LinkedIn: @TetraTechCareers
Twitter: @TetraTechJobs
Facebook: @TetraTechCareers
We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.
Please no phone calls or agencies.
Additional Information
