Top 125 Executive administrative assistant, finance & administration Jobs in Remote

Executive Administrative Assistant, Finance & Administration
National Center for State Courts —Remote
- $68,640 - $85,800 a year
- Full-time
- Microsoft Outlook
- 5 years
- Research
- Paid training
- Paid holidays
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Executive Administrative Assistant (contract)
Microsoft —Remote
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BlueOcean Tech Services —Remote
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BetterLife —Remote
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Executive Administrative Assistant, Finance & Administration

National Center for State Courts -
Remote

Apply Now

Job Details

Full-time
$68,640 - $85,800 a year
10 days ago

Benefits

Paid training
Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Employee assistance program
Vision insurance
403(b)
Loan forgiveness
Life insurance

Qualifications

Committee work
Executive administrative support
Collaboration with board members
Data-driven problem-solving
Video conferences (communication methods)
Board relations

Full Job Description

Job Summary

Who We Are

The National Center for State Courts (NCSC) is a community of dedicated researchers, consultants, educators, and former practitioners who drive innovation and advancement in courts and justice systems. NCSC’s reputation for trusted leadership allows us to work alongside top judicial officers to examine some of the most complex and significant issues facing society. Our team of experts and court leaders are deeply committed to advancing just, free, and safe communities. To learn more about NCSC, visit NCSC.org

NCSC is seeking an experienced EA to join our Finance & Administrative team. The Executive Assistant (EA) serves as a key operational partner to the VP of Finance & Administration, with responsibility that goes well beyond traditional administrative support. This role is designed for someone genuinely interested in how nonprofit finance and operations work — someone who wants to understand the details, not just manage the logistics. The EA helps the VP maintain visibility across a broad portfolio that includes Finance, HR, IT, Grants & Contracts, Compliance, and Facilities by tracking workstreams, monitoring project progress, conducting preliminary research and analysis, and making sure deliverables reach the right people in polished, professional form. The EA is the VP's primary support on governance committee work, including the Finance, Audit, and Investment Committees, and takes ownership of the quality of every document or communication that comes from this office.

Duties and Responsibilities

Demonstrates conduct consistent with NCSC’s core values

Project Oversight & Operational Support

Tracks active projects and initiatives across all functions in the VP’s portfolio (Finance, HR, IT, Grants & Contracts, Compliance, and Facilities), maintaining a current status view and flagging items at risk of slipping
Develops and maintains project trackers, action logs, and deadline registers; follows up with functional leads and project owners to keep commitments on track
Prepares preliminary analyses, research summaries, and briefing materials to support the VP’s decision-making; synthesizes information from multiple sources into clear, accurate summaries
Drafts and edits internal memos, talking points, correspondence, and executive summaries; formats all documents to NCSC standards before distribution
Supports process improvement efforts by researching tools and approaches, documenting workflows, and helping implement changes across the VP’s functions

Governance Committee Support

Provides dedicated support to the Finance, Audit, and Investment Committees of the Board, including coordinating meeting logistics, assembling and distributing board packages, and taking accurate, professional minutes
Collaborates with the Finance team on committee reports, financial summaries, and presentation materials; reviews drafts for accuracy, completeness, and professional presentation before submission to the VP
Maintains a committee calendar and tracks action items from meeting to meeting, ensuring follow-through and timely distribution of materials

Audit & Financial Operations Support

Coordinates planning and, if applicable, document gathering, working with the Finance team to ensure a smooth coordination with the executive on the Audit process.
Collaborates with the Finance team to collate financial reports, schedules, and presentations for internal and board audiences; reviews for internal consistency and formatting prior to the VP’s review
Coordinates invoice routing, payment approvals, and expense report processing using NCSC’s financial systems

Executive & Administrative Coordination

Supports the VP’s calendar management as needed, ensuring meeting preparation is thorough and timely
Coordinates with teams across the Finance & Administration group and with other departments to facilitate information flow, track follow-up, and keep the VP’s priorities visible
Arranges travel logistics and processes associated expense reports
Handles electronic approvals, document routing, and filing

Qualifications

Education and/or Experience:

Bachelor’s degree in business, finance, public administration, or a related field preferred; Associate’s degree with significant relevant experience considered
Minimum 5 years of experience supporting a senior executive in a finance, operations, or administrative capacity (e.g., CFO, CAO, or VP of Finance & Administration); nonprofit experience a plus
Demonstrated experience preparing governance or board materials, including reports and formal minutes
Experience with Deltek Costpoint or comparable ERP/financial system preferred
Experience with or genuine interest in process improvement and data analysis

Additional Skills & Abilities:

Exceptional written and verbal communication skills, with a high standard for accuracy, grammar, and professional presentation in every document
Strong analytical instincts: able to review data, identify patterns, spot inconsistencies, and present findings clearly without being asked to do so
Genuinely curious about nonprofit finance, operations, and governance; interested in understanding the why behind the work, not just completing tasks
Comfortable working with financial data, spreadsheets, and reports; able to spot inconsistencies, errors, or anomalies and flag them for the VP’s attention
Proactive learner who actively seeks out new tools and technologies to improve processes and output quality
Advanced proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams, Planner); proficient with virtual meeting and remote coordination tools including Zoom; comfortable adopting similar platforms as organizational needs evolve
Ability to manage competing priorities, track multiple workstreams simultaneously, and maintain a clear sense of what needs attention now
High degree of discretion, judgment, and reliability; this role handles sensitive financial, HR, and governance information
Strong interpersonal skills and ability to work effectively with senior staff, board members, and external partners
Self-directed with strong organizational instincts; does not need to be closely managed to deliver quality work on time
Willingness and ability to travel; this role involves approximately 20% travel

Additional Information

Benefits

NCSC is proud to provide a comprehensive benefits package for our regular full-time and regular part-time employees, consisting of:

Insurance

Medical Insurance: PPO, HDHP options (HMO option for VA residents)
Dental Insurance
Vision Insurance
Employer Paid Life Insurance for Employee + Family
Employer Paid Accidental Death Insurance
Employer Paid Short-Term & Long-Term Disability
125 Plan
Employee Assistance Program

Retirement

Retirement: Money Purchase Plan Pension account (9% of salary)
Retirement Option: 403B

Paid Time Off

All Purpose Leave (APL)
Paid Holidays (10)

Other Benefits

Education Assistance
Paid Training and Development
Qualifying Employer for the Public Service Loan Forgiveness under 501(c)(3)

The annual starting salary for this role is between $68,640 - $85,800, factors which affect starting pay within the range include education, experience, and other qualifications as it relates to the position.

Join our Team!

This position closes on July 10, 2026. Please submit your resume and cover letter in addition to your completed NCSC application. For reference, include professional references only with at least one previous or current supervisor.

NCSC is an equal opportunity/disability/veteran employer.

Committed to Diversity, Equity & Inclusion

NCSC is proud to provides a comprehensive benefits package for our regular full-time and regular part-time employees consisting of:

Insurance

Medical Insurance: PPO, HDHP options (HMO option for VA residents)
Dental Insurance
Vision Insurance
Employer Paid Life Insurance for Employee + Family
Employer Paid Accidental Death Insurance
Employer Paid Short-Term & Long-Term Disability
125 Plan
Employee Assistance Program

Retirement

Retirement: Money Purchase Plan Pension account (9% of salary)
Retirement Option: 403B

Paid Time Off

All Purpose Leave (APL)
Paid Holidays (10)

Other Benefits

Education Assistance
Paid Training and Development
Qualifying Employer for the Public Service Loan Forgiveness under 501(c)(3)

Apply Now

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