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Sales Coordinator - Group Sales
White Lodging Services Corporation —Saratoga, WY
- Part-time
- Remote
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
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Sales Coordinator - Group Sales

White Lodging Services Corporation -
Saratoga, WY

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Job Details

Part-time | Seasonal | Full-time
9 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Flexible schedule
Referral program

Qualifications

Customer follow-ups
Hospitality reservation systems
Customer records maintenance
Phone inquiries
Correspondence management
Sales proposal development
Microsoft Excel
Sales reporting
Customer relationship building
Microsoft Outlook
Resort experience
Event catering coordination
Phone communication
Fine dining experience
Client rapport building
Client inquiry handling
Property showing
Opportunity Management
Mid-level
Sales experience within hospitality industry
Administrative experience
Client database systems
Schedule management
Salesforce Cloud
Business development
Sales management systems proficiency
Banquet experience
Lead Tracking
CRM system proficiency
Amadeus

Full Job Description

Description

Summary:

Who We Are

Brush Creek Ranch is a luxury guest ranch in the Snowy Range mountains of Wyoming — and The Cheyenne Club is where our culinary program reaches its highest expression. We're looking for a Chef de Cuisine who is ready to lead a world-class fine dining kitchen, develop a talented culinary team, and bring a genuine passion for seasonal, locally inspired cuisine to one of the most extraordinary ranch resort settings in the American West.

We are hiring a Sales Coordinator to support the Brush Creek Ranch sales team. This is a part-time, flexible hospitality sales support role — averaging approximately 20 hours per week — for an organized, detail-oriented professional with a genuine passion for luxury ranch hospitality, group sales, and creating memorable guest experiences. Local candidates near Encampment, Wyoming are preferred, but we are open to qualified remote candidates with relevant hospitality sales or resort sales experience. Whether you're an experienced hotel sales coordinator, a resort events coordinator, or an organized hospitality professional looking for luxury ranch sales coordinator jobs in Wyoming or remote hospitality sales support roles, we want to hear from you.

Responsibilities:

What You'll Do

Support the Brush Creek Ranch sales team by managing incoming group and event inquiries, preparing proposals, and coordinating bookings from initial inquiry through confirmation — representing one of Wyoming's most celebrated luxury ranch properties
Build and maintain strong client relationships by understanding group, meeting, wedding, and event needs — and communicating all relevant details to internal operations teams for seamless luxury ranch event execution
Prepare and distribute sales agreements, event documentation, group resumes, banquet event orders (BEOs), and other sales correspondence with accuracy and professionalism
Maintain organized and up-to-date records in the property's sales and CRM systems — ensuring all leads, bookings, and client communications are accurately tracked across all group and event accounts
Assist with site visits, property tours, familiarization trips, and special sales events that support Brush Creek Ranch business development and client engagement
Respond promptly to sales inquiries via phone and email — qualifying opportunities and coordinating with the appropriate Sales Manager to ensure timely, professional follow-up
Support the Director of Sales with reporting, sales presentations, forecasting documentation, and other administrative projects as needed
Serve as a knowledgeable and responsive point of contact for clients and internal departments — representing Brush Creek Ranch with professionalism, warmth, and the exceptional service standards of a luxury ranch property
Collaborate closely with ranch operations teams to help ensure every group and event experience reflects Brush Creek Ranch's luxury hospitality standards
Perform other duties as assigned

What You'll Bring

Previous experience in hospitality, hotel or resort sales, luxury ranch events, guest services, or administrative support preferred — we are happy to train an organized, service-oriented candidate with the right attitude and a genuine interest in luxury ranch hospitality
Excellent written and verbal communication skills — with the ability to create polished client correspondence and maintain professional relationships on behalf of a world-class Wyoming ranch resort
Strong organizational and time management skills — with the ability to prioritize multiple group and event projects and deadlines simultaneously in a fast-paced luxury hospitality environment
A collaborative, positive attitude and a genuine commitment to delivering exceptional guest and client experiences
Proficiency in Microsoft Office — including Outlook, Word, and Excel; experience with Delphi, Amadeus, Salesforce, or other CRM and hotel sales systems is a strong plus
A proactive, detail-oriented approach and the ability to work independently while remaining closely connected with the Brush Creek Ranch sales team — whether on-site or remote
A genuine passion for luxury hospitality, group and event sales, and creating memorable guest experiences at one of Wyoming's most celebrated destination ranch resorts

Other information:

What You Can Look Forward To

Part-time, flexible schedule averaging approximately 20 hours per week — with hours varying based on business needs and seasonal demand
Location flexibility — local candidates near Encampment, Wyoming preferred; qualified remote candidates with relevant hospitality experience welcome to apply
Unlimited referral bonuses
401(k) with company match after 1 month
Ranch-provided employee housing available at a subsidized rate
3 meals per day at no cost to the associate
Access to hiking, mountain biking, and fishing on neighboring national forest land
Numerous employee engagement activities and a positive work environment
Discounts on hotel rooms, dining, and other travel and entertainment experiences
Multiple opportunities for growth across our luxury ranch network
Full-time and seasonal associates also receive:
- Medical, dental, and vision insurance — starting day 1
- Vacation and Paid Time Off (PTO) with rollover

At Brush Creek Ranch, we are an equal opportunity employer committed to diversity and inclusion. All qualified applicants will be considered regardless of race, color, religion, sex, national origin, disability, or veteran status.

Quick Apply

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