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Project Administrator

ITG Communications -
Remote

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Job Details

Full-time
$15 - $21 an hour

Qualifications

High school diploma or GED

Full Job Description

Job Description

The Project Administrator, Construction provides critical administrative and operational support to construction teams by ensuring accurate project documentation, billing validation, and timely project closeout.

This role plays a key part in maintaining data integrity across construction, finance, and client reporting by managing as-built documentation, reconciling production data, and supporting cross-functional communication. The Project Administrator helps drive efficiency, reduce billing discrepancies, and ensure projects are properly documented from initiation through completion.

Responsibilities

Key Responsibilities:

Compile, organize, and maintain complete as-built (as-built) packages in accordance with company and client standards
Collect and verify project documentation, including maps, production reports, and supporting records
Ensure all required documentation is complete, accurate, and submitted on time for project closeout
Compare production data (maps, field reports) against billing submissions to identify discrepancies
Act as a quality control checkpoint between Construction and Finance
Identify and flag underbilling or overbilling issues and communicate findings to Construction Coordinators
Support reconciliation of production codes to ensure accurate client billing
Maintain and update internal tracking systems, spreadsheets, and Smartsheet’s with real-time project statuses
Monitor project progress and ensure data consistency across systems
Generate reports to support management visibility into production and project completion
Provide direct administrative support to Construction Coordinators and Project Managers
Collaborate with Finance, field teams, and vendors to gather required information
Communicate effectively with internal teams and external stakeholders regarding project documentation and status
Identify opportunities to improve documentation, tracking, and reporting processes
Support implementation of standardized workflows and tools
Assist leadership in improving operational efficiency and data accuracy

Key Measures / Key Performance Indicators:

Accuracy and completeness of as-built packages
Reduction in billing discrepancies (under/over billing)
Timeliness of project closeout documentation
Data accuracy across tracking systems
Responsiveness to internal and client requests
Efficiency improvements in reporting and documentation processes

Requirements

Education: High school diploma or equivalent required

Experience:

1–3 years of experience in cable, telecom, or construction environments
1–3 years of administrative or project coordination experience preferred

Exposure:

Construction project lifecycle (initiation through closeout)
Telecom infrastructure (fiber/coax, aerial and underground)
Financial reconciliation and billing processes
Cross-functional operations (Construction, Finance, Field Teams)
Project tracking systems and reporting tools

Factors critical to success at ITG Communications for this position:

High attention to detail and accuracy
Strong organizational discipline
Accountability and ownership of assigned projects
Ability to identify discrepancies and problem-solve proactively
Effective communication across departments

Physical Requirements

Prolonged periods of sitting and computer use
Occasional lifting of documents or office materials

Additional Comments

ITG is an equal employment opportunity employer. ITG’s policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information, or any other basis protected by applicable federal, state, or local laws. ITG also prohibits harassment of applicants or employees based on any of these protected categories. It is also ITG’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Work Location: Remote

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