Top 28 Personal assistant Jobs in Rensselaer, Ny

Executive Assistant
emma willard school —Troy, NY
- $83,000 - $90,000 a year
- Full-time
- 7 years
- Writing skills
- Bachelor's degree
10d
Executive Assistant
State of New York - Homeland Security and Emergency Services, Division of —Albany, NY
- $86,773 - $108,413 a year
- Full-time
- Background check
- Mid-level
- Office
11d
Executive Assistant
CaHill Resources LLC —Albany, NY
- $23 an hour
- Part-time
- Google Workspace
- Construction site
- Mid-level
- Paid time off
Quick Apply
3d
Executive Assistant to State and Federal Policy
Healthcare Association of New York State —Rensselaer, NY
- $32.30 - $34.87 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- 6 years
- Microsoft Outlook
Quick Apply
Executive Assistant to the General Manager
Atlas Copco Group —Voorheesville, NY
- $64,780 - $80,980 a year
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid holidays
- 401(k)
Administrative Assistant (Executive Assistant to Executive Division) - VID 221589
State of New York - General Services, Office of —Albany, NY
- $67,119 - $83,286 a year
- Full-time
- Background check
- Microsoft Outlook
- Writing skills
6d
Operations Coordinator
Ellis Medicine —Schenectady, NY
- $24.75 - $36.53 an hour
- Full-time
- Research
- Mid-level
- Bachelor's degree
Quick Apply
4d
Assistant to the Director
Political Action Fund —Albany, NY
- $72,048 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
Executive Assistant
DONIA LLC —Albany, NY
- $23 - $28 an hour
- Full-time
- Microsoft Outlook
- Writing skills
- Mid-level
Quick Apply
10d
Administrative Operations Specialist
Albany Medical Center —Albany, NY
- $54,690 - $82,035 a year
- Full-time
- Customer service
- Office
- Bachelor's degree
Administrative Assistant (R26-41)
Research Foundation for SUNY —Albany, NY
- $45,000 - $55,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Travel reimbursement
- Disability insurance
PT Office/Marketing Assistant
MCW Janitorial —Albany, NY
- $18.50 - $19.00 an hour
- Part-time
- Microsoft Outlook
- Computer literacy
- Office
Quick Apply
12d
Administrative Assistant
Ellis Medicine —Schenectady, NY
- $17.46 - $25.32 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Secretary to the Superintendent & District Clerk
Rensselaer City School District —Rensselaer, NY
- From $60,000 a year
- Full-time
- 5 years
- Computer literacy
- Office
- Health insurance
- Tuition reimbursement
Quick Apply
Chief of Staff
Staffing Solutions Organization LLC —Albany, NY
- $95,000.00 - $102,589.50 a year
- Full-time
- Hybrid work
- 7 years
- Office
- Supervising experience
- Paid holidays
- Health insurance
Quick Apply
3d
Executive Administrative Assistant Real Estate
GORDON MANAGEMENT COMPANY LLC —Albany, NY
- $45,000 - $65,000 a year
- Full-time
- Mid-level
- Office
- Bachelor's degree
- Health insurance
- Paid time off
Quick Apply
Administrative Assistant
GORDON MANAGEMENT COMPANY LLC —Albany, NY
- $40,000 - $45,000 a year
- Full-time
- Spanish
- English
- Office
- Paid time off
- Opportunities for advancement
Quick Apply
Executive Business Partner
Broadview Federal Credit Union —Albany, NY
- $77,376 - $96,720 a year
- Full-time
- Microsoft Excel
- 5 years
- Research
Administrative Assistant
Penda Aiken —Albany, NY
- Temporary
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Quick Apply
3d
Executive Administrative Assistant
New York State Assembly Majority —Albany, NY
- $45,000 - $60,000 a year
- Weekends as needed
- Microsoft Outlook
- Computer literacy
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
3d

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Executive Assistant

emma willard school -
Troy, NY

Apply Now

Job Details

Full-time
$83,000 - $90,000 a year
10 days ago

Qualifications

Confidential information handling
Writing skills
Executive administrative support
Managing projects

Full Job Description

Emma Willard School is seeking an executive assistant to the head of school to be a key partner, ensuring that the head of school is informed and prepared to effectively lead the organization. This includes ensuring that all constituencies have appropriate access to the head of school and the head has the information flow needed for healthy, efficient decision-making. This position requires the utmost confidentiality and requires absolute discretion. The successful candidate will be a member of the senior administration, provide direct support to the board of trustees, and be the gatekeeper of sensitive information.

The Emma Willard School community prides itself on an authentic, supportive culture with deep personalization, which must be reflected in each interaction, even as they are mindful of the extreme confidentiality demanded by the role. This person is also the primary support staff to the board of trustees, scheduling meetings, providing and storing documents as needed, and efficiently assisting to support a board culture which mirrors that of the school.

The School encourages candidates from under-represented groups and individuals who have demonstrated experience with diverse populations who can contribute to the diversity and excellence of the academic community through their service to apply.

Key Areas of Responsibility:

Ensures that critical information flows unimpeded and efficiently to and from the head of school to trustees, alumnae, faculty, staff, parents, and students. As necessary acts to ensure the head of school’s intentions are carried out.
Proactive and forward thinking with anticipating the needs of the head of school. Uses discretion in scheduling and prioritizing meetings and anticipating events, travel, and other calendar needs.
Serves as the staff resource to the board of trustees, providing any and all support as necessary, to include taking minutes at all full board meetings and governance and DEI committee meetings, scheduling board and committee meetings, and responding as requested to the board chair’s support needs.
Develops and maintains a password-protected website portal for Trustees and Honorary Trustees, containing current meeting and resource materials. Manages all legal documents (By-Laws, Conflict of Interest and Disclosure, Trustee Responsibilities)
Prepares new Trustees with orientation materials and plans the new Trustee orientation.
Organizes and plans events for the head of school and board of trustees. Models healthy collaboration with staff from all other operational areas to deliver major school events in a fiscally responsible, brand-centric fashion.
Makes all travel arrangements for the Head of School. Coordinates and plans travel with the Head of Advancement and Head of Enrollment Management for alumnae events, meetings with high level donors, and admissions events.
Supports the head of school in all operational areas, and, as requested by the head of school, lends support to other key senior administrators to ensure smooth operation of school affairs.
Drafts, proofreads and formats documents and correspondence.
Maintains the Head’s calendar, managing an extremely active schedule of appointments and protected time.
Tracks and maintains head of school expenses to reconcile monthly expense statements.
Plans and organizes faculty/staff back-to-school welcome event and end of year celebration.
Ability to occasionally work outside of the work day for board meetings and special programs and events.
Performs other duties as assigned by the head of school, such as calendar management, special projects associated with strategic initiatives.

Minimum Requirements/Qualifications/Competencies:

Bachelor’s degree or equivalent experience, strong writing skills are essential
A minimum of seven years of experience providing administrative support
Ability to maintain confidentiality and to understand intuitively what must be confidential
Appreciation for and commitment to Emma Willard’s distinctive mission
Flexible, responsible, resourceful with effective time-management skills
Excellent organizational skills with a keen eye for detail
Ability to work independently and creatively within established guidelines
Ability to prioritize responsibilities
Ability to manage multiple projects simultaneously
Demonstrated ability to work effectively with individuals from diverse backgrounds and identities.
Professional demeanor, sense of humor, with a pleasant phone manner and a positive attitude, patient, excellent listener

Salary

$83,000 - $90,000 based on education and experience.

Please submit a resume and cover letter to be considered for the position.

Apply Now

Refine Your Search

personal assistant jobs in rensselaer, ny

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant to State and Federal Policy

Executive Assistant to the General Manager

Administrative Assistant (Executive Assistant to Executive Division) - VID 221589

Operations Coordinator

Assistant to the Director

Executive Assistant

Administrative Operations Specialist

Administrative Assistant (R26-41)

PT Office/Marketing Assistant

Administrative Assistant

Secretary to the Superintendent & District Clerk

Chief of Staff

Executive Administrative Assistant Real Estate

Administrative Assistant

Executive Business Partner

Administrative Assistant

Executive Administrative Assistant

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