Top 341 Administration Jobs in Rhode Island

Office Administrator
Greenwood Industries, INC —Providence, RI
- $30 - $35 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Disability insurance
Quick Apply
13d
Office Administrator/Executive Assistant
Allstate Sandblasting, Inc. —North Kingstown, RI
- $25 - $30 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
7d
Dining Services Administrative Assistant & General Store Manager
Laurelmead Cooperative —Providence, RI
- From $65,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
4d
Administrative Project Coordinator - Level 1
DaBella —Warwick, RI
- $22 - $24 an hour
- Full-time
- Mid-level
- Office
- Leadership
- Health savings account
- Paid holidays
Quick Apply
4d
Store Office Representative
Jordan's Furniture —Warwick, RI
- $18 - $20 an hour
- Full-time
- Office
- Math
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
6d
Veterinary Receptionist - Experienced
Cumberland Animal Hospital —Cumberland, RI
- Full-time
- Clinic experience
- Mid-level
- In-person
- Paid time off
- Employee discount
Quick Apply
admin assistant 24
Brown University Health —Providence, RI
- $22.04 - $36.37 an hour
- 8 hour shift
- Hospital
- Word processing
- English
Order Administrator
Roberts Precut Vegetables —Cranston, RI
- $25 an hour
- Overtime
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- 401(k)
- Paid time off
Quick Apply
Legal Assistant / Administrative Assistant
Massachusetts Federal Public Defender —Providence, RI
- $51,429 - $131,790 a year
- Full-time
- Mid-level
- Office
Administrative Coordinator
Brown University —Providence, RI
- Full-time
- Hybrid work
- School experience
- Customer service
- Computer literacy
- Paid holidays
- Health insurance
Confidential Executive Secretary to the Superintendent
Johnston Public Schools —Johnston, RI
- Full-time
- School experience
- Google Workspace
- Mid-level
Administrative Coordinator, Office of the Dean
Brown University —Providence, RI
- Full-time
- Hybrid work
- Customer service
- Computer literacy
- Writing skills
- Paid holidays
- Health insurance
Office Clerk
Brown University Health —Providence, RI
- Part-time
- Hospital
- High school diploma or GED
- Typing
4d
Administrative Assistant
AMERICAN NEIGHBORHOOD MORTGAGE ACCEPTANCE COMPANY LLC —Providence, RI
- $18 - $28 an hour
- Urgently hiring
- Word processing
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Front Desk Agent
Hilton Providence —Providence, RI
- Part-time
- Hotel
- High school diploma or GED
- Ability to lift 50 pounds
- Paid holidays
- Disability insurance
Quick Apply
7d
Order Entry Receptionist
Biotouch —Cranston, RI
- Full-time
- Computer literacy
- English
- High school diploma or GED
Quick Apply
Enrollment Services Assistant - Salve Regina University
Salve Regina University —Newport, RI
- Weekends as needed
- Hybrid work
- Inventory management
- Office
- High school diploma or GED
- Wellness program
- Paid parental leave
4d
Executive Assistant & Board Liaison
Ocean State Media Group —Providence, RI
- $80,000 - $90,000 a year
- Full-time
- Google Workspace
- Customer service
- 5 years
- 403(b) matching
- Paid parental leave
Quick Apply
Administrative Assistant
KBR —Newport, RI
- $26.81 - $36.06 an hour
- Full-time
- Military
- High school diploma or GED
- 1 year
- Travel reimbursement
- AD&D insurance
12d
Front Office - Desk Agent
Omni Hotels & Resorts —Providence, RI
- Full-time
- Hotel
- High school diploma or GED
- Ability to lift 50 pounds
Quick Apply
14d

I want to receive the latest job alert for administration in rhode island

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administration jobs near rhode island

Office Administrator jobs in North Kingstown, RI

Executive Assistant jobs in Providence, RI

Legal Assistant jobs in Providence, RI

Office Clerk jobs in Providence, RI

Administrative Assistant jobs in Providence, RI

Front Desk Agent jobs in Providence, RI

Office Administrator jobs in Providence, RI

Administrative Coordinator jobs in Providence, RI

Veterinary Receptionist jobs in Cumberland, RI

Administrative Coordinator jobs in Warwick, RI

Administrative Assistant jobs in Newport, RI

Office Administrator jobs in Greensboro, NC

Office Administrator jobs in Mcallen, TX

Health Facility Administrator jobs in Indiana

Office Administrator jobs in Roseville, CA

Office Assistant jobs in Riverside, CA

Teen Office jobs in New Jersey

Office Administrator jobs in Lynchburg, VA

Executive Assistant jobs in Annapolis, MD

Executive Assistant jobs in Los Angeles, CA

Office Administrator

Greenwood Industries, INC -
Providence, RI

Quick Apply

Job Details

Full-time
$30 - $35 an hour
13 days ago

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance

Qualifications

Office activity coordination
Data summary reports
Administrative experience
Accounting data entry
Financial record maintenance
Data entry
Productivity software
Office management
Bookkeeping
Office phone management
Office record organization

Full Job Description

TWC Phoenix is part of the Greenwood Industries family of market-leading specialty contractors. The company was formed through the merger of The Waterproofing Company, the nation’s oldest waterproofing firm, and Phoenix Bay State Construction Company, Inc., a recognized leader in masonry construction and restoration. Together, they provide comprehensive waterproofing, masonry, and restoration services throughout the Northeast.

With three locations throughout the Northeast, TWC Phoenix is recognized by Engineering News Record as one of the top 15 masonry contractors in the United States. As TWC Phoenix continues to expand its capabilities and regional reach across complementary exterior building services, it offers rewarding and challenging career opportunities with strong potential for professional growth.

As an Office Administrator, you will be an integral member of a small team in our TWC Phoenix Providence office. You will wear many hats as you manage the office activity, work with vendors and customers, perform bookkeeping, accounts payable/receivables, payroll, and billing, answering phones, and everything in between to support the business operations.

Responsibilities:

Requisition and track projects, submit to insurance, and set up for billing
Handle all the certified payroll reporting and submit hours for all field employees
Create client billing, enter payables into the system, and scan checks into the bank
Perform monthly Alliant upload and month end payroll reporting and insurance coverage
Use Quantum Project Management for weekly certified payroll while completing RI form requirements. Upload payroll into LPC Tracker
Complete and submit Building Futures – RI weekly payroll reports
Create and send lien waivers with requisitions for vendors and material suppliers
Send the company and material warranty information at the end of projects to project owners
Review estimates to create and submit proposals (i.e., in a word document)
Perform AIA billing, including forms for customers, scope of work and value completed to bill out items monthly using Textura and other programs
Close out projects, including product data and submittals, all spec data sheets for any material installed, along with the warranty information
Set up projects, create job folders, process contracts, order insurance certificates, and performance bonds (if needed)
Identify and coordinate office repairs and needs; answer phones and provide general office support
Serve as a Notary in the office
Perform other duties or responsibilities as assigned

Requirements:

3+ years of Office Administrator/Manager experience
2+ years bookkeeping with related accounting experience
Strong assertiveness and verbal/written communication skills
Experience with inputting data, reporting, and completing forms
Construction or trades related office experience is a plus
Ability to multitask and prioritize in a fast-paced environment
Strong skills with Microsoft Office; experience with Procor a plus

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa for this position.

At Greenwood, our benefits prioritize your health, financial security, and overall well-being:

Medical Coverage through Blue Cross Blue Shield with No Deductible
401(k) Retirement Plan with Company Match
Generous Paid Time Off – Vacation, Sick, and 10 paid company holidays
Company-Paid Short-Term and Long-Term Disability Insurance
Comprehensive Blue Cross Dental and Vision Insurance
Pre-Tax Flexible Spending Accounts (FSA)
Employee Assistance Program (EAP)

The salary and benefits represent what is expected for this role at the time of posting. Compensation offered may be influenced by a variety of factors including work experience, qualifications, industry experience, market and business considerations, and internal equity, among other factors.

Greenwood Industries is an Equal Opportunity Employer. We consider all qualified applicants for employment regardless of race, color, religion, sex, gender identity, sexual orientation, age, national origin, protected veteran status, disability, or any other basis protected by federal, state, or local law.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Type: Full-time

Pay: $30.00 - $35.00 per hour

Benefits:

Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Vision insurance

Application Question(s):

Are you legally authorized to work in the United States without current or future employer sponsorship?
Are you able to work five days per week in the Providence office?

Experience:

Office Administrator/Manager : 3 years (Required)
bookkeeping with related accounting: 2 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

administration jobs in rhode island

Office Administrator

Office Administrator/Executive Assistant

Dining Services Administrative Assistant & General Store Manager

Administrative Project Coordinator - Level 1

Store Office Representative

Veterinary Receptionist - Experienced

admin assistant 24

Order Administrator

Legal Assistant / Administrative Assistant

Administrative Coordinator

Confidential Executive Secretary to the Superintendent

Administrative Coordinator, Office of the Dean

Office Clerk

Administrative Assistant

Front Desk Agent

Order Entry Receptionist

Enrollment Services Assistant - Salve Regina University

Executive Assistant & Board Liaison

Administrative Assistant

Front Office - Desk Agent

I want to receive the latest job alert for administration in rhode island

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected