Top 58 Department assistant Jobs in Rhode Island

Administrative Assistant
Keller North America, Inc. —Cumberland, RI
- $25 - $35 an hour
- Microsoft Outlook
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
Legal Assistant / Administrative Assistant
Massachusetts Federal Public Defender —Providence, RI
- $51,429 - $131,790 a year
- Full-time
- Mid-level
Administrative Assistant
Brown University Health —East Providence, RI
- $22.04 - $36.37 an hour
- 8 hour shift
- Mid-level
- Office
- 3 years
Administrative Assistant (OA)/Receptionist
US Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys —Providence, RI
- $46,137 - $59,978 a year
- Part-time
- Background check
- Writing skills
- Pass drug screening
- Paid holidays
- Life insurance
13d
Administrative Assistant/Bookkeeping Assistant
International Ventures, Inc. —North Smithfield, RI
- Part-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health insurance
- 401(k) matching
Quick Apply
Bookkeeper/Administrative Assistant
The Greenroom Resource —Rhode Island
- $45,000 - $50,000 a year
- Full-time
- Office
- Entry level
- 401(k)
- Paid time off
Quick Apply
2d
Payroll Administrative Assistant
Town of Westerly —Westerly, RI
- $55,000 - $60,000 a year
- Email
- Mid-level
- Office
- Driver's License
- Health savings account
- Health insurance
Quick Apply
2d
Administrative Assistant, School of Law
Roger Williams University —Bristol, RI
- Full-time
- Microsoft Outlook
- Bachelor of Science
- Research
2d
Department Assistant
Brown University Health —Johnston, RI
- $18.13 - $29.90 an hour
- 8 hour shift
- Bilingual
- Hospital
- Associate's degree
5h
Administrative Assistant
The Greene School —West Greenwich, RI
- Full-time
- School experience
- Spanish
- High school
- Health insurance
- Dental insurance
Administrative Assistant
Saalex —Newport, RI
- $55,000 - $60,000 a year
- Full-time
- Office
- High school diploma or GED
- SharePoint
- AD&D insurance
- Disability insurance
Quick Apply
Weatherization Administrative Assistant
East Bay Community Action Program —East Providence, RI
- $19 - $21 an hour
- Part-time
- Hybrid work
- Microsoft Outlook
- Office
- Administrative experience
- Health insurance
Quick Apply
6d
Administrative Office Assistant
Partridge Snow & Hahn LLP —Providence, RI
- $18.59 - $21.04 an hour
- Online Application
- Organizational skills
- Typing
- Associate's degree
Quick Apply
Administrative Assistant/Surgical Coordinator
University Orthopedics —East Greenwich, RI
- Full-time
- Surgery
- Word processing
- Computer literacy
Quick Apply
13d
Administrative Assistant
AMERICAN NEIGHBORHOOD MORTGAGE ACCEPTANCE COMPANY LLC —Providence, RI
- $18 - $28 an hour
- Urgently hiring
- Word processing
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Seven Hills Foundation —Lincoln, RI
- $23 an hour
- Full-time
- Computer literacy
- Office
- Administrative experience
Administrative Assistant
A-1 ROOFING & CONSTRUCTION LLC —Middletown, RI
- $20 - $29 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Communication skills
- Health insurance
- Paid time off
Quick Apply
9d
Administrative Assistant
Carriage Services —Westerly, RI
- $23 an hour
- Mid-level
- 2 years
- Communication skills
- Health savings account
- Health insurance
Quick Apply
1d
Administrative Assistant
University Orthopedics —East Providence, RI
- Full-time
- Word processing
- Computer literacy
- Microsoft Office
Quick Apply
1d
Administrative Assistant
Primary Residential Mortgage Inc —Cranston, RI
- Extended hours
- Inventory management
- Computer literacy
- Writing skills
Quick Apply

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Administrative Assistant

Keller North America, Inc. -
Cumberland, RI

Apply Now

Job Details

$25 - $35 an hour

Benefits

Paid holidays
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Computer operation
Confidential information handling
Microsoft Outlook
Computer literacy
Spreadsheets
High school diploma or GED
Microsoft Teams

Full Job Description

Company Logo:

Overview:

Keller is the world leader in geotechnical construction and deep foundations. With a North American presence of over 100 years, we operate as the market leader with over 50 offices throughout the US and Canada. By connecting global resources and local experience, Keller develops innovative, practical, and cost-effective solutions to geotechnical challenges. Our values of integrity, collaboration, and excellence enable us to lead the industry in providing the optimal solution for our clients

Keller is looking for an experienced Administrative Assistant based out of our Providence, Rhode Island location.

The Administrative Assistant provides administrative, operational, and customer service support to Keller North America project operations, project teams, and leadership personnel. This role is responsible for supporting daily office activities, coordinating communications, maintaining records and documentation, assisting with project and operational reporting, and ensuring efficient office operations in a fast-paced construction environment.

The Administrative Assistant serves as a key point of contact for employees, clients, vendors, and visitors while supporting project administration, coordination, payroll processes, scheduling activities, and operational workflows. Success in this role requires strong organizational skills, attention to detail, professionalism, confidentiality, and the ability to manage multiple priorities simultaneously.

Responsibilities:

Provide administrative support to project leadership, operations teams, project personnel, and other departments as needed.
Answer incoming telephone calls, direct inquiries, take messages, and provide professional customer service to clients, vendors, and employees.
Welcome visitors, clients, vendors, and applicants while maintaining a professional office environment.
Coordinate meetings, conference calls, training sessions, and other business events, including scheduling, logistics, and meeting preparation.
Maintain calendars and scheduling activities for project management and field personnel.
Assist with travel arrangements, hotel reservations, rental vehicles, and related travel logistics for employees and leadership.
Prepare, edit, format, distribute, and maintain correspondence, reports, presentations, spreadsheets, meeting minutes, and operational documentation.
Maintain organized filing systems, project records, employee documentation, and other business records in both electronic and paper formats.
Process incoming and outgoing mail, packages, deliveries, and courier services.
Order, receive, distribute, and monitor office supplies, equipment, and inventory to ensure operational readiness.
Assist with weekly payroll processes, timecard collection, review, and data entry in accordance with company procedures.
Support onboarding activities for new employees, including paperwork coordination, orientation scheduling, and employee record management.
Assist accounting, human resources, project management, and operations personnel with administrative tasks, data entry, reporting, and document management.
Coordinate office maintenance requests and communicate facility issues to property management, vendors, and service providers.
Maintain confidentiality when handling employee, financial, project, and company information.
Support project events, employee meetings, training programs, and company initiatives as assigned.
Participate in process improvement initiatives to enhance office efficiency, communication, and administrative workflows.
Perform additional administrative and operational support duties as assigned.

Qualifications:

Background Requirements (Knowledge, Skills, Experience)

High School Diploma or equivalent required; Associate degree preferred.
Minimum 2 years of administrative, office support, customer service, or business support experience preferred.
Experience supporting construction, engineering, industrial, or project-based organizations preferred.
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams, is required.
Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
Excellent verbal and written communication skills.
Strong attention to detail and commitment to accuracy.
Ability to maintain confidentiality and handle sensitive information with professionalism.
Experience with payroll support, timekeeping systems, data entry, or employee record management preferred.
Strong customer service skills and ability to interact professionally with employees, clients, vendors, and visitors.
Ability to work independently while also contributing effectively within a team environment.
Experience using business software, databases, document management systems, or ERP platforms preferred.
Demonstrated problem-solving skills and ability to adapt to changing business needs.
Reliable attendance, strong work ethic, and commitment to supporting operational objectives.

Physical Requirements

Ability to perform work in a standard office environment, including prolonged periods of sitting and working at a computer
Frequent use of hands and fingers for typing, data entry, and operating office equipment (e.g., keyboard, mouse, calculator)
Ability to view and read information on a computer screen for extended periods
Ability to communicate effectively in person, via phone, and through electronic means
Occasional standing, walking, bending, or reaching within the office environment
Ability to lift and carry office materials (e.g., files, documents, or equipment) up to 5–10 pounds on an occasional basis
Ability to maintain focus and accuracy while performing detailed, repetitive tasks
May require extended periods of concentration and attention to detail in a fast-paced environment

Additional Information:

Salary Range: $25.00 - $35.00 per hour

Actual salary will be based on a variety of factors including relevant internal and external experience, knowledge, skills, scope of job, geographical location or other factors permitted by law

Benefits

401(k) + matching
Health, Dental, Vision insurance
Life insurance
Paid time off (PTO)
Holiday Pay

Keller is an Equal Opportunity Employer. We encourage qualified women, minorities, veterans, individuals with disabilities, and others to apply.

Equal Employment Opportunity

Apply Now

Refine Your Search

department assistant jobs in rhode island

Administrative Assistant

Legal Assistant / Administrative Assistant

Administrative Assistant

Administrative Assistant (OA)/Receptionist

Administrative Assistant/Bookkeeping Assistant

Bookkeeper/Administrative Assistant

Payroll Administrative Assistant

Administrative Assistant, School of Law

Department Assistant

Administrative Assistant

Administrative Assistant

Weatherization Administrative Assistant

Administrative Office Assistant

Administrative Assistant/Surgical Coordinator

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

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