Top 59 Entry level communications assistant Jobs in Rhode Island

Office Assistant
Meals on Wheels of RI —Providence, RI
- $16 - $20 an hour
- Weekends as needed
- Office
- Finance
- Administrative experience
Administrative Office Assistant
Partridge Snow & Hahn LLP —Providence, RI
- $18.59 - $21.04 an hour
- Online Application
- Organizational skills
- Typing
- Associate's degree
Quick Apply
Sr. Office Assistant Annual Giving
Providence College —Providence, RI
- $21 - $22 an hour
- Full-time
- Word processing
- Mid-level
- Office
- Disability insurance
- Dental insurance
Laboratory Assistant - 2nd Shift
Rhode Island Blood Center —Providence, RI
- $17.91 an hour
- Full-time
- Writing skills
- High school diploma or GED
- Ability to sit for extended periods
8d
Medical Assistant Float
Care New England Health System —Providence, RI
- Full-time
- Spanish
- Float pool
- Computer literacy
Supportive Services Case Manager
Housing Opportunities Corporation —Providence, RI
- $24.75 - $29.65 an hour
- Full-time
- Mid-level
- Office
- Residential
Medical Assistant Float
The Providence Center —Providence, RI
- Full-time
- Mid-level
- Residential
- Travel
Quick Apply
Assistant Property Manager
Housing Opportunities Corporation —Providence, RI
- $21.00 - $23.50 an hour
- Full-time
- Writing skills
- Mid-level
- Office
Nursing Assistant
US Veterans Health Administration —Providence, RI
- $38,126 - $62,249 a year
- Part-time
- Background check
- High school
- Customer service
- Paid parental leave
- Paid holidays
6d
Medical Assistant Bilingual
Care New England Health System —Providence, RI
- Full-time
- Vital signs
- Medical office experience
- High school diploma or GED
Medical Assistant (Part-Time)
DeCrescenzo Chiropractic —East Providence, RI
- Part-time
- No experience needed
- Travel
- Data entry
- Opportunities for advancement
Quick Apply
8d
Office Assistant
Revival Massage & Bodyworks —Providence, RI
- $17 - $22 an hour
- Part-time
- Data entry
- Organizational skills
- In-person
- Employee discount
Quick Apply
9h
Clinic Administrative and Clinical Support
The Specialty Alliance —East Greenwich, RI
- Full-time
- Clean driving record
- High school diploma or GED
- Clinic
Quick Apply
Content Claims Specialist - Field - Level I
E-djuster USA Inc. —Rhode Island
- Full-time
- Hybrid work
- Background check
- Microsoft Outlook
- High school diploma or GED
- Paid parental leave
- Health savings account
Quick Apply
10d
Transportation Staff Assistant
Community College of Rhode Island —Lincoln, RI
- $18.63 an hour
- Office
- US work authorization
- Communication skills
2d
Bookkeeper/Administrative Assistant (PT 25-30 hrs. Onsite Only)
AMERICAN ECOTECH LC —Warren, RI
- Part-time
- Ability to walk for extended periods
- Mid-level
- Office
Quick Apply
Assistant Controller
American Mathematical Society —Providence, RI
- Extended hours
- Hybrid work
- Oracle
- Writing skills
- Research
- AD&D insurance
- Paid holidays
Quick Apply
15h
Medical Assistant Bilingual
The Providence Center —Providence, RI
- Full-time
- Communication skills
- Entry level
Quick Apply
Career Ladder to become Pet Groomer
Aunties Pet Spa —Albion, RI
- $18 - $30 an hour
- Part-time
- Heavy lifting
- Communication skills
- Entry level
- Paid training
- Paid time off
Quick Apply
6d
Child Development Associate (CDA) Early Childhood Mentor - Bilingual
Community College of Rhode Island —Warwick, RI
- $26.52 an hour
- Weekends as needed
- Background check
- Spanish
- English

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Office Assistant

Meals on Wheels of RI
Providence, RI

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Job Details

Full-time
$16 - $20 an hour

Qualifications

Customer communication
Spreadsheets
Administrative experience
High school diploma or GED
Driver's License
Driving
Productivity software

Full Job Description

Description:

Organizational Overview

Meals on Wheels of Rhode Island (MOWRI) is a mission-driven organization dedicated to meeting the nutritional, safety, and social needs of Rhode Islanders so that they can maintain healthy and independent lifestyles. We believe food is medicine and that access to nutritious, appropriate meals and education plays a vital role in health, disease management, and overall well-being.

Summary

The Office Assistant supports the day-to-day operations of the Finance Department to maintain accurate records for analysis and reporting purposes. It also assists with related functions when needed such as customer service, data entry, and general office administration. This is a full-time, hourly position; Monday through Friday with core hours of 8:30 am - 4:00 pm; evenings and weekends as needed during high volume periods with advance notice provided.

Essential Duties and Responsibilities

Provide administrative support to the Finance Department by maintaining accurate donation records and acknowledgement letters across designated systems and filing platforms
Assist with revenue processing by entering gift information, preparing deposits, reconciling transactions, and reporting activities
Perform daily banking functions, including reviewing bank activity for any alerts or notifications
Serve as a point of contact for clients, donors, vendors, and staff by responding professionally and promptly to inquiries related to payments, donations, invoices, and departmental processes
Support accounts payable and accounts receivable activities by submitting invoices, assisting with payment tracking, monitoring outstanding balances, and maintaining organized records.
Assist with monthly financial reviews and reconciliations by gathering supporting documentation, researching discrepancies, and preparing information for departmental review
Maintain contract and procurement records including W9s, vendor agreements, insurance certificates, and ACH forms
Coordinate with team on ordering activities, tracking internal expenses and documentation reporting
Support compliance and record-retention efforts by organizing financial and administrative records, maintaining filing systems, and preparing documentation for audits and reporting requirements.
Assist the Finance Coordinator with scheduling, calendar management, and the coordination of key departmental deadlines.
Provide administrative support to the Finance Committee by serving as notetaker and preparing meeting minutes
Perform general clerical and administrative duties, including data entry, document preparation, correspondence management, record maintenance, and other duties as assigned to support the efficient operation of the Finance Department

Requirements:

Knowledge, Skills and Abilities

Commitment to Meals on Wheels of RI’s mission & values
Ability to manage multiple projects and adjust workflow as needed to meet deadlines and goals
Attention to detail and accuracy in recordkeeping and documentation
Timely communication between supervisor and other internal team members
Ability to work independently
Proficiency in Excel
Strong communication skills with external clients and customers
Excellent organizational skills (both digital and physical)
Proficiency in Microsoft Office Suite
Valid driver’s license & reliable transportation

Education and Experience

1-2 years of experience in administrative support, bookkeeping, or related experience
High school diploma or equivalent
Associate degree in Business Administration, Finance, Office Administration, or a related field preferred
Clear results of a background and motor vehicle record check

Work Environment

Work is performed in a building. The noise level in the work environment is usually moderate and the environment is sometimes fast paced. Protocol for safety and security is a priority. Occasional work after normal business hours. Must be able to drive to other locations such as external meetings, within the state.

Physical Demands

While performing the duties of this job, the team member is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands; balance, stoop, kneel or crouch; and talk or hear. The team member must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Disclaimer

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

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Refine Your Search

entry level communications assistant jobs in rhode island

Office Assistant

Administrative Office Assistant

Sr. Office Assistant Annual Giving

Laboratory Assistant - 2nd Shift

Medical Assistant Float

Supportive Services Case Manager

Medical Assistant Float

Assistant Property Manager

Nursing Assistant

Medical Assistant Bilingual

Medical Assistant (Part-Time)

Office Assistant

Clinic Administrative and Clinical Support

Content Claims Specialist - Field - Level I

Transportation Staff Assistant

Bookkeeper/Administrative Assistant (PT 25-30 hrs. Onsite Only)

Assistant Controller

Medical Assistant Bilingual

Career Ladder to become Pet Groomer

Child Development Associate (CDA) Early Childhood Mentor - Bilingual

I want to receive the latest job alert for entry level communications assistant in rhode island

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