Top 404 Team administrator Jobs in Rhode Island

Office Administrator
Greenwood Industries, INC —Providence, RI
- $30 - $35 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Disability insurance
Quick Apply
Confidential Executive Secretary to the Superintendent
Johnston Public Schools —Johnston, RI
- Full-time
- School experience
- Google Workspace
- Mid-level
Dean of Students- Middle School
Beacon Charter Schools —Woonsocket, RI
- Full-time
- School experience
- Teaching Certification
- Organizational skills
5d
Office Administrator
HYMAN BRICKLE AND SON INC —Woonsocket, RI
- $23 - $27 an hour
- Monday to Friday
- Microsoft Excel
- Microsoft Outlook
- Mid-level
10d
Systems Administrator
Charles IT —Providence, RI
- Full-time
- Windows
- Microsoft Office
- SQL
- Paid training
- Paid holidays
Quick Apply
Case Administrator (Legal Services/Administrative Support)
American Arbitration Association Inc. —Johnston, RI
- $52,000 - $65,000 a year
- Full-time
- Hybrid work
- Customer service
- Mid-level
- Office
- 403(b) matching
- Loan repayment program
District Attendance Officer - part-time
Barrington Public Schools —Barrington, RI
- Part-time
- Mid-level
- Office
- Analysis skills
MLL Teachers
Pawtucket School Department —Pawtucket, RI
- Full-time
- Classroom
- Teaching Certification
- Mid-level
Middle School Associate Dean of Culture (2026-2027)
Excel Academy Charter Schools —Providence, RI
- $60,000 - $76,000 a year
- Full-time
- School experience
- Spanish
- Master's degree
Front Desk Receptionist (job share)
Lincoln School —Providence, RI
- $18 - $21 an hour
- Part-time
- Background check
- School experience
- 3 years
- Paid time off
- Employee assistance program
Quick Apply
6d
Senior HRPP Administrator
Brown University —Providence, RI
- Full-time
- Remote
- Mid-level
- 3 years
- Bachelor's degree
- Paid holidays
- Health insurance
Office Administrator
Two Brothers Quality Painting, LLC —Narragansett, RI
- $20 - $25 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Profit sharing
- 401(k)
Quick Apply
10d
Pool - Substitute Administrator (SY 26-27)
Providence School District —Providence, RI
- $375 - $425 a day
- Full-time
- School experience
- Customer service
- 5 years
Senior Claim Benefit Specialist - Remote
CVS Health —Rhode Island
- $18.50 - $42.35 an hour
- Full-time
- Remote
- Mid-level
- High school diploma or GED
- Mentoring
- Health insurance
- Dental insurance
RI Founding Envision Middle School-Math Teacher (2026-27)
Achievement First (Teaching) —Providence, RI
- $50,500 - $94,336 a year
- Full-time
- School experience
- Classroom
- Teaching Certification
- 403(b) matching
- Health insurance
Quick Apply
RI High School Math Teacher (2026-27)
Achievement First (Teaching) —Providence, RI
- $50,500 - $94,336 a year
- Full-time
- School experience
- Classroom
- High school
- 403(b) matching
- Health insurance
Quick Apply
RI Middle School Math Teacher (2026-27)
Achievement First (Teaching) —Providence, RI
- Full-time
- School experience
- Classroom
- Teaching Certification
- 403(b) matching
- Health insurance
Quick Apply
RI Founding Envision Middle School-SPED Teacher (2026-27)
Achievement First (Teaching) —Providence, RI
- $50,500 - $94,336 a year
- Full-time
- School experience
- Classroom
- Teaching Certification
- 403(b) matching
- Health insurance
Quick Apply
Counsel/Sr. Counsel
AIPSO —Johnston, RI
- $132,400 - $251,700 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
Quick Apply
4d
Assistant Grant Administrator
Town of Westerly —Westerly, RI
- $60,000 - $65,000 a year
- Email
- Mid-level
- Office
- Driver's License
- Health savings account
- Health insurance
Quick Apply

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Office Administrator

Greenwood Industries, INC -
Providence, RI

Quick Apply

Job Details

Full-time
$30 - $35 an hour

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance

Qualifications

Office activity coordination
Data summary reports
Administrative experience
Accounting data entry
Financial record maintenance
Data entry
Productivity software
Office management
Bookkeeping
Office phone management
Office record organization

Full Job Description

TWC Phoenix is part of the Greenwood Industries family of market-leading specialty contractors. The company was formed through the merger of The Waterproofing Company, the nation’s oldest waterproofing firm, and Phoenix Bay State Construction Company, Inc., a recognized leader in masonry construction and restoration. Together, they provide comprehensive waterproofing, masonry, and restoration services throughout the Northeast.

With three locations throughout the Northeast, TWC Phoenix is recognized by Engineering News Record as one of the top 15 masonry contractors in the United States. As TWC Phoenix continues to expand its capabilities and regional reach across complementary exterior building services, it offers rewarding and challenging career opportunities with strong potential for professional growth.

As an Office Administrator, you will be an integral member of a small team in our TWC Phoenix Providence office. You will wear many hats as you manage the office activity, work with vendors and customers, perform bookkeeping, accounts payable/receivables, payroll, and billing, answering phones, and everything in between to support the business operations.

Responsibilities:

Requisition and track projects, submit to insurance, and set up for billing
Handle all the certified payroll reporting and submit hours for all field employees
Create client billing, enter payables into the system, and scan checks into the bank
Perform monthly Alliant upload and month end payroll reporting and insurance coverage
Use Quantum Project Management for weekly certified payroll while completing RI form requirements. Upload payroll into LPC Tracker
Complete and submit Building Futures – RI weekly payroll reports
Create and send lien waivers with requisitions for vendors and material suppliers
Send the company and material warranty information at the end of projects to project owners
Review estimates to create and submit proposals (i.e., in a word document)
Perform AIA billing, including forms for customers, scope of work and value completed to bill out items monthly using Textura and other programs
Close out projects, including product data and submittals, all spec data sheets for any material installed, along with the warranty information
Set up projects, create job folders, process contracts, order insurance certificates, and performance bonds (if needed)
Identify and coordinate office repairs and needs; answer phones and provide general office support
Serve as a Notary in the office
Perform other duties or responsibilities as assigned

Requirements:

3+ years of Office Administrator/Manager experience
2+ years bookkeeping with related accounting experience
Strong assertiveness and verbal/written communication skills
Experience with inputting data, reporting, and completing forms
Construction or trades related office experience is a plus
Ability to multitask and prioritize in a fast-paced environment
Strong skills with Microsoft Office; experience with Procor a plus

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa for this position.

At Greenwood, our benefits prioritize your health, financial security, and overall well-being:

Medical Coverage through Blue Cross Blue Shield with No Deductible
401(k) Retirement Plan with Company Match
Generous Paid Time Off – Vacation, Sick, and 10 paid company holidays
Company-Paid Short-Term and Long-Term Disability Insurance
Comprehensive Blue Cross Dental and Vision Insurance
Pre-Tax Flexible Spending Accounts (FSA)
Employee Assistance Program (EAP)

The salary and benefits represent what is expected for this role at the time of posting. Compensation offered may be influenced by a variety of factors including work experience, qualifications, industry experience, market and business considerations, and internal equity, among other factors.

Greenwood Industries is an Equal Opportunity Employer. We consider all qualified applicants for employment regardless of race, color, religion, sex, gender identity, sexual orientation, age, national origin, protected veteran status, disability, or any other basis protected by federal, state, or local law.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Type: Full-time

Pay: $30.00 - $35.00 per hour

Benefits:

Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Vision insurance

Application Question(s):

Are you legally authorized to work in the United States without current or future employer sponsorship?
Are you able to work five days per week in the Providence office?

Experience:

Office Administrator/Manager : 3 years (Required)
bookkeeping with related accounting: 2 years (Required)
Rhode Island PR Affidavits reporting: 1 year (Required)

Work Location: In person

Quick Apply

Refine Your Search

team administrator jobs in rhode island

Office Administrator

Confidential Executive Secretary to the Superintendent

Dean of Students- Middle School

Office Administrator

Systems Administrator

Case Administrator (Legal Services/Administrative Support)

District Attendance Officer - part-time

MLL Teachers

Middle School Associate Dean of Culture (2026-2027)

Front Desk Receptionist (job share)

Senior HRPP Administrator

Office Administrator

Pool - Substitute Administrator (SY 26-27)

Senior Claim Benefit Specialist - Remote

RI Founding Envision Middle School-Math Teacher (2026-27)

RI High School Math Teacher (2026-27)

RI Middle School Math Teacher (2026-27)

RI Founding Envision Middle School-SPED Teacher (2026-27)

Counsel/Sr. Counsel

Assistant Grant Administrator

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