Who We Are:
RailPros is the premier provider of engineering and diversified safety services to America's rail and transit industry. Driven by a passion for our people, clients, and communities, we are committed to solving our customers' challenges and earning their trust through teamwork, continuous improvement, and service excellence. As a people first organization, we prioritize the safety, well being, and growth of our employees, fostering a culture of caring and support. We believe that when our people thrive, our company thrives.
Our mission is to enhance mobility, safety, and quality of life for residents, passengers, and partner companies. We do more than just provide services; we are constantly innovating and staying informed of industry developments to help our customers succeed. Join us in our shared goal of keeping America moving and ensuring customer satisfaction in an environment where your contributions are valued and your growth is encouraged. Apply now and become a part of our exciting journey!
Job Summary:
This position will be based in either Alexandria, VA, or the Richmond, VA area.
Uility Relocations Coordinator is responsible for coordinating utility relocation activities supporting transportation, rail, transit, highway, roadway, and other infrastructure projects. This role works closely with project managers, utility owners, engineering consultants, contractors, public agencies, and clients to facilitate utility coordination activities, maintain project documentation, track relocation progress, and support successful project delivery.
The Utility Relocations Coordinator serves as a key liaison between project stakeholders, ensuring utility relocation activities remain aligned with project schedules, engineering requirements, regulatory expectations, and client commitments.
Essential Duties & Responsibilities:
- Coordinate utility relocation activities throughout planning, design, construction
- Serve as a day-to-day point of contact for utility companies, consultants, contractors, municipalities, and project teams
- Schedule and facilitate coordination meetings with utility owners and project stakeholders
- Monitor utility relocation activities and communicate project updates to internal and external stakeholders
- Maintain utility tracking matrices, conflict matrices, project schedules, and relocation status reports
- Track utility commitments, action items, permits, agreements, and project milestones
- Ensure project documentation is accurate, complete, and maintained in accordance with client and company standards
- Assists in preparing meeting minutes, reports, correspondence, and project documentation
- Coordinate utility conflict reviews with engineering and design teams
- Assist with reviewing utility plans, drawings, relocation schedules, and engineering documentation
- Support constructability reviews and identify potential utility owners and project teams
- Coordinate requests for information between utility owners and project teams
- Build productive working relationships with utility companies, municipalities, railroads, contractors, and client representatives
- Communicate project schedules, utility requirements, and relocation status updates
- Assist with resolving routine coordination issues while escalating complex matters to project leadership
- Support project managers with schedule updates, project reporting, meeting preparation, and project coordination
- Assist in monitoring utility relocation milestones and identifying potential schedule impacts
- Support procurement, permitting, agreement preparation, and project closeout documentation
- Maintain knowledge of utility relocation practices, industry standards, and applicable regulations
- Participate in project meetings, training opportunities, and professional development activities
- Travel up to 25–40%, depending on project assignments
- Contribute to a positive, inclusive, and respectful workplace culture, free from behaviors that undermine morale, productivity, or organizational values
- Uphold the organization’s standards of integrity, accountability, and respect in all duties and interactions
- Adhere to all company policies, procedures, and applicable laws and regulation
- Other duties as assigned or required to meet the business needs
Knowledge Skills and Abilities:
- Strong understanding of utility relocation coordination and infrastructure project delivery
- Working knowledge of utility engineering drawings, conflict analysis, and utility coordination processes
- Ability to maintain tracking matrices, schedules, documentation, and project records
- Strong organizational skills with exceptional attention to detail
- Excellent verbal and written communication skills
- Ability to manage multiple priorities across several concurrent projects
- Strong interpersonal skills with the ability to build positive working relationships
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and SharePoint
- Ability to work independently while collaborating effectively with multidisciplinary project teams
- Knowledge of transportation, rail, roadway, or utility construction practices is preferred
Required Education and Experience:
- Bachelor's degree in Engineering, Construction Management, Business, Real Estate, Planning, or a related field preferred
- 5–10 years of experience supporting utility relocations, right-of-way, infrastructure, transportation, engineering, construction, or public works projects
- Experience coordinating with utility owners, municipalities, contractors, consultants, or public agencies
- Experience maintaining project schedules, utility tracking logs, documentation, and project reporting
- Strong organizational and project coordination skills
- Ability to manage multiple projects simultaneously while maintaining accuracy and responsiveness
- Equivalent combinations of education and relevant experience will be considered
Additional Qualifications, Certifications, etc.:
- Professional certifications related to project coordination, utility engineering, construction management, or right-of-way are a plus
- Knowledge of Bluebeam, GIS, Primavera P6, Microsoft Project, SharePoint, or other project management and documentation tools preferred
Why RailPros? Build Your Career Where Culture Leads The Way
- A People First Culture (Caring): At RailPros, you’re more than an employee; you’re part of a team driven by genuine care and respect. Our Align29 pillar of Caring reflects our deep commitment to supporting your growth, well being, and success every step of the way.
- A Workplace Where Your Voice Matters (Sharing): Our Sharing culture encourages transparency, active dialogue, and collaboration across every level of the company.
- A Company Invested in Your Growth (Progress): Through continuous improvement of our systems, processes, and operations, our Progress pillar ensures you have the tools and support to excel.
- An Innovative, Industry Leading Environment (Innovation): Our Innovation pillar fuels creative problem solving, modern technology adoption, and breakthrough thinking that positions RailPros as a leader in the rail and transit space.
Benefits & Perks:
- Comprehensive Health Insurance: Includes medical, dental, and vision coverage.
- Additional Coverage Plans: Accident plan, critical illness plan, and hospital indemnity with employee to family coverage.
- Legal Shield, ID Shield, Pet Insurance: Added protection for you...and your pets.
- Life & Disability Insurance: Employer provided coverage with additional voluntary options available.
- Retirement Savings: 401(k) plan with employer match includes pre and post deduction options.
- Paid Time Off (PTO): With carryover each year.
- Paid Holidays: For full time employees.
- Wellness Programs: Access to wellness initiatives and resources.
- Discount Programs: Exclusive discounts on products and services.
- Company Merchandise Allowance: Company funded allowance for our online store.
- Health Savings Accounts (HSA): With employer match.
- Health Reimbursement Arrangement (HRA): Employer funded.
- Flexible Spending Accounts (FSA): For dependent care expenses.
- Employee Assistance Programs (EAP): Support for personal and professional challenges.
- Professional Development: Opportunities for training and career growth.
- Balanced Work Environment: A culture that respects boundaries so employees can recharge and bring their best selves to work.
- Tuition Reimbursement: Support for continued education or professional development.
- Professional & Career Growth: Through mentorship, continuous training, career path partnerships, goal setting, and succession planning.
- Culture & Recognition: Employee spotlights, annual Service Excellence Awards, alignment committee, philanthropy opportunities, company events, monthly new hire calls, monthly newsletters, feedback surveys, and quarterly town halls.
Choose a career where your work truly matters. At RailPros, you’ll be part of a stable, growing industry and a team driven by strong core values. We collaborate, innovate, and stay ahead of industry changes to deliver exceptional service to our clients. Our culture is built on trust, continuous improvement, and practical problem solving.
If you’re passionate about making an impact and want to grow with a dedicated, supportive team, join us and contribute to our success.
Equal Employment Opportunity (EEO)
RailPros provides equal employment opportunities to all qualified candidates, regardless of race, religion, color, national origin, citizenship, sex, age, veteran status, disability, genetic information, or any other protected characteristic. We are committed to making reasonable accommodations for known physical or mental limitations unless doing so would impose undue hardship. For accommodation requests, contact [email protected].
Pay: $85,000.00 - $120,000.00 per year
Work Location: Hybrid remote in Richmond, VA 23230
