Top 68 Office supervisor Jobs in Richmond, Va

Operations Manager, Commercial Property Service
Thalhimer —Glen Allen, VA
- $80,000 - $100,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Fuel card
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7d
Office Manager
BASKERVILL & SON PC —Richmond, VA
- $60,000 - $75,000 a year
- Online Application
- Inventory management
- Office
- Microsoft Office
- Paid parental leave
- Paid holidays
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Senior Office Manager
CCPS - Hopkins Elementary School —Chesterfield, VA
- $46,458.48 - $78,952.14 a year
- Full-time
- Current TB test
- Word processing
- Writing skills
Office Manager
Summit Fire & Security —Richmond, VA
- $74,000 - $85,000 a year
- Full-time
- Microsoft Word
- Background check
- Clean driving record
- Paid holidays
- Disability insurance
Office Manager/Administrative Assistant
Advanced MediAid LLC —Richmond, VA
- $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Opportunities for advancement
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14d
Office Manager - Richmond
Diakon Logistics —Sandston, VA
- $50,000 - $60,000 a year
- Full-time
- Spanish
- Microsoft Outlook
- Ability to walk for extended periods
- Paid holidays
- Health insurance
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Front Desk Manager - Full benefits, paid local travel
Retina Institute of Virginia —Richmond, VA
- $25 - $31 an hour
- Full-time
- Background check
- Basic math
- HIPAA
- Travel reimbursement
- Paid parental leave
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Office Manager - Student Transportation
CCPS - Student Transportation —Chesterfield, VA
- $32,770.68 - $55,695.66 a year
- Full-time
- Current TB test
- Word processing
- Computer literacy
8d
Office Manager (Administrative) - Chesterfield
Indigent Defense Commission —Chesterfield, VA
- From $50,102 a year
- Full-time
- Spanish
- Writing skills
- English
- Loan forgiveness
Workplace Experience Manager
Sweetie Boy Transportation —Richmond, VA
- $70,000 - $75,000 a year
- Writing skills
- Mid-level
- Office
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8d
Supervisor, Administrative Operations
AMR —Richmond, VA
- $70,000 - $92,000 a year
- Overtime
- Background check
- CPR Certification
- 5 years
Client Care Lead (Office Manager)
Light Counseling —Richmond, VA
- $20 - $25 an hour
- Full-time
- Private practice
- Microsoft Excel
- Microsoft Outlook
- 401(k) matching
- Opportunities for advancement
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Business Office / Human Resources Manager
Shalom Gardens Senior Living —Richmond, VA
- $59,000 - $62,000 a year
- Full-time
- Mid-level
- Office
- Recruiting
- Paid time off
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14d
Office Manager
Gordon Technical Sales And Service —Powhatan, VA
- $45,000 - $58,000 a year
- Full-time
- Mid-level
- Office
- Profit sharing
- Health insurance
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11d
Administrative Manager
Curtis Power Solutions —Richmond, VA
- $65,000 - $75,000 a year
- Full-time
- Background check
- Pass drug screening
- Office
- Paid training
- Health savings account
Quick Apply
Practice Manager
Vera Whole Health, Inc. —Glen Allen, VA
- $67,349 - $101,023 a year
- Full-time
- Inventory management
- Clinic
- Training & development
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2d
Business Office Manager (BOM)
Regirer Park Health & Rehab Center —Henrico, VA
- $36 an hour
- Full-time
- Microsoft Excel
- Skilled nursing facility
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
18h
Front Desk/Manager
RICHMOND ADAPTIVE DENTAL CARE PLLC —Richmond, VA
- $16 - $30 an hour
- Full-time
- Spanish
- Dental office
- HIPAA
- Health insurance
- Paid time off
Quick Apply
Associate Market General Manager
Chen Medical Associates —Richmond, VA
- $166,652 - $238,075 a year
- Full-time
- Microsoft Outlook
- English
- Finance
- Opportunities for advancement
Practice Manager
James River Orthodontics —Henrico, VA
- $80,000 - $90,000 a year
- Full-time
- Dental office
- Mid-level
- In-person
- Disability insurance
- Health insurance
Quick Apply

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Operations Manager, Commercial Property Service

Thalhimer -
Glen Allen, VA

Quick Apply

Job Details

Full-time
$80,000 - $100,000 a year
7 days ago

Benefits

Fuel card

Qualifications

Data integrity assurance
Employee onboarding
Accounting systems
Contract documentation review
Vendor contracts
Confidential information handling
Vendor selection
Microsoft Excel
Office activity coordination
Property management tools
Microsoft Outlook
Event catering coordination
IT user and group management
Account maintenance
Incident report management
Software support
Operations coordination
Triage
Filing
Executive administrative support
Mid-level
Incident Escalation
Fleet management
Personnel records management
Meeting scheduling
Invoice payment processing
Employee data management
Contract drafting
Corporate training program coordination
Internal employee customer service

Full Job Description

Reports To: First Vice President, Commercial Property Services

Primary Function:

The operations manager provides administrative, operational, and financial-support for the Commercial Property Services leadership team and the broader property management staff. This role is the central point of coordination across new-property onboarding, property and contract offboarding, employee lifecycle administration, billing and invoicing support, property-management-system administration (Prism/Building Engines, Nexus, Vector Solutions), contract and agreement drafting support, and day-to-day executive support to senior leadership. The role also owns the logistics that keep the team's recurring meetings, trainings, and culture events running - from room bookings and catering orders to headcount tracking - along with a life-safety responsibility as a building floor warden. Success in this role requires strong organizational discipline, comfort managing many concurrent, deadline-driven workstreams, and the judgment to know when an item needs to be escalated rather than handled independently.

Education:

Associate or bachelor's degree preferred, or equivalent combination of education and relevant administrative/coordination experience.

Qualifications:

2+ years of experience in an administrative, executive support, or coordinator role; commercial real estate or property management experience strongly preferred.
Experience with accounts payable/billing processes and property-management or accounting software is a plus.
Primarily an office environment with regular use of a computer, telephone, and standard office equipment.
Occasional need to move about the office and building to fulfill floor warden and meeting-logistics responsibilities.
This position is on-site; occasional local travel between office locations may be required.
Strong organizational and time-management skills, with demonstrated ability to manage a high volume of concurrent, deadline-driven tasks across multiple stakeholders.
Proficiency with Microsoft Office (Outlook, Excel, Word, Teams) and ability to learn property-management and accounting software platforms (e.g., Prism/Building Engines, Nexus, Yardi, Vector Solutions).
Strong written and verbal communication skills, including comfort drafting professional correspondence and basic contract redlines.
Sound judgment in prioritizing tasks and identifying when an issue requires escalation to leadership.
Discretion in handling confidential financial, contractual, and personnel information.
Comfort working independently while proactively keeping leadership informed of status and open items

Responsibilities:

1. Property & Entity Onboarding

Completes new-entity/property set-up documentation for every newly won management assignment, including legal entity name, tax ID, accounting method (cash vs. accrual), designated property-management system (Prism, Yardi, or Nexus), and outside bank account requirements.
Routes completed set-up forms to the appropriate internal distribution list, assigned property manager, and approvers; establishes the approver hierarchy for each new property in the accounting system.
Requests and tracks collection of IRS Form W-9 from new property owners and associations prior to system finalization.
Coordinates new SharePoint site/folder access for newly onboarded properties and projects.
Manages the equivalent onboarding process for new condominium and homeowners' association engagements, including confirming bank accounts and manager assignment.

2. Property & Contract Offboarding

Prepares and files termination documentation when a managed property is sold or a management agreement ends.
Notifies relevant internal stakeholders and distribution lists when management of a property ends, so billing, engineering coverage, and system access are discontinued appropriately.

3. Employee Lifecycle Administration

Completes HR exit/termination paperwork for departing employees and routes required documentation to Human Resources.
Coordinates timed removal of system and building access for departing employees.
Processes property manager reassignment notices when portfolio assignments change, and updates system approver access to match.
Supports new-hire onboarding: completes new-hire intake documentation, coordinates business card orders, schedules employee headshots, initiates corporate credit card set-up requests, and loops in IT for system access provisioning.

4. Billing, Invoicing & Financial Administration

Compiles recurring work-order billing reports across multiple markets and routes them for management approval prior to invoicing; produces a year-to-date roll-up on a periodic basis.
Reviews fuel-card and corporate credit card statements, applies correct general ledger coding, and routes for payment approval.
Prepares and issues invoices for association clients and select properties, including back-billing when required.
Maintains and troubleshoots the invoice approval routing/hierarchy to ensure timely processing.
Supports drafting of management-fee structures for new and renewing management agreements.
Performs periodic reconciliation of third-party system billing (e.g., building-operations platform invoicing) against internal billing records, identifying and resolving discrepancies such as missing credits, properties no longer under management, under-billed properties, and fee structures inconsistent with the governing agreement.

5. Contract & Agreement Support

Drafts new association management agreements, amendments, and fee-increase amendments, incorporating tracked changes for stakeholder review prior to execution.
Supports redlining and negotiation of management agreement terms (e.g., fee escalation methodology) in coordination with leadership.

6. Property Management System Administration

Serves as the internal point of contact for the property-operations platform (e.g., Building Engines/Prism), including data accuracy on property profile pages, support-ticket coordination, and testing of new platform features.
Coordinates platform account-management relationship changes and transition meetings with the software vendor's customer success team.
Organizes and facilitates system training sessions for the property management team and distributes related process guidance.
Maintains training-compliance records in the company's learning management system and confirms completion status for required staff training.

7. Insurance & Risk Support

Coordinates filing of internal incident reports
Supports administration of fleet safety and vehicle-monitoring program rollouts.

8. Meeting, Event & Office Logistics

Schedules and maintains all standing leadership and team meetings (biweekly leadership meeting, monthly all-team meeting, recurring cross-functional business updates), including room reservations, virtual meeting links, and rescheduling as needed.
Books conference rooms for meetings, trainings, and vendor presentations, accounting for room capacity and adequate turnover time between reservations.
Orders and coordinates catering and meal service for recurring and one-off meetings, including selecting vendors, communicating order deadlines, collecting individual meal selections, and confirming headcounts through RSVP tracking.
Builds meeting agendas in coordination with leadership and coordinates supporting presentation materials.
Plans and executes team culture events (e.g., seasonal outings, sporting events), including venue coordination, budget tracking, and attendance/headcount management.
Tracks employee milestones (birthdays, work anniversaries) and coordinates related recognition and client appreciation gifts.
Coordinates logistics for on-site vendor visits and external training sessions, including registration and post-event arrangements.

9. Executive & Team Support

Serves as first point of contact for day-to-day operational questions routed to senior leadership, triaging and resolving routine requests directly.
Maintains master contact directories for property managers, assistant property managers, and lease administrators.
Distributes templates, instructions, and communications for special projects assigned across the team.

10. All other tasks and duties as assigned, with dates to be agreed upon.

Quick Apply

Refine Your Search

office supervisor jobs in richmond, va

Operations Manager, Commercial Property Service

Office Manager

Senior Office Manager

Office Manager

Office Manager/Administrative Assistant

Office Manager - Richmond

Front Desk Manager - Full benefits, paid local travel

Office Manager - Student Transportation

Office Manager (Administrative) - Chesterfield

Workplace Experience Manager

Supervisor, Administrative Operations

Client Care Lead (Office Manager)

Business Office / Human Resources Manager

Office Manager

Administrative Manager

Practice Manager

Business Office Manager (BOM)

Front Desk/Manager

Associate Market General Manager

Practice Manager

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