Top 317 Scheduling coordinator Jobs in Richmond, Va

Operations Administration Manager
Coastal Fiber, LLC —Ashland, VA
- $75,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Construction site
- Health insurance
- Paid time off
Quick Apply
National Accounts Coordinator- Fire Protection Industry
Summit Fire National Consulting —Richmond, VA
- $21 - $28 an hour
- Full-time
- Background check
- Clean driving record
- English
- Paid holidays
- Disability insurance
6d
Dental Front Desk Scheduler -Ironbridge
Virginia Family Dentistry —Richmond, VA
- $17 - $25 an hour
- Full-time
- Dental office
- Ability to walk for extended periods
- 1 year
- Profit sharing
- Paid holidays
Quick Apply
3d
Administrative Staff Specialist
Virginia Department of Health —Richmond, VA
- $60,765 - $65,059 a year
- Full-time
- Writing skills
- Mid-level
- Office
- Paid holidays
- Dental insurance
3d
Dental Scheduling Coordinator
Cedarwood Dentistry —Richmond, VA
- $18 - $25 an hour
- Full-time
- Private practice
- Dental office
- Inventory management
- Paid holidays
- Health insurance
Quick Apply
11d
Front Desk Receptionist/Scheduling Coordinator
West End Dental —Glen Allen, VA
- $19 - $23 an hour
- Part-time
- Dental office
- HIPAA
- Organizational skills
- Dental insurance
- 401(k)
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Customer Service Representative / Office Coordinator
No Time Flat Plumbing —Midlothian, VA
- $24 - $26 an hour
- Full-time
- Residential
- Administrative experience
- Communication skills
- Paid holidays
- Dental insurance
Quick Apply
3d
Administrative Assistant - VIPBG
Virginia Commonwealth University —Richmond, VA
- $45,000 - $55,000 a year
- Hybrid work
- Microsoft Outlook
- Psychiatry
- Customer service
- Paid holidays
- Health insurance
Specialty Scheduler - Physician Office- Cardiology, Mechanicsville
Bon Secours —Mechanicsville, VA
- $18.11 - $27.17 an hour
- Anatomy knowledge
- Computer literacy
- Mid-level
- Health savings account
- Disability insurance
3d
Human Resources Coordinator
Ashland Nursing and Rehabilitation —Ashland, VA
- $25 - $27 an hour
- Full-time
- Mid-level
- High school diploma or GED
- Bachelor's degree
- Paid holidays
- Dental insurance
Quick Apply
8d
Clinical Intake Lead
Home Recovery Home Aid —Richmond, VA
- Full-time
- Remote
- Mid-level
- High school diploma or GED
- Supervising experience
SAFE Coordinator
VA Workers' Compensation Comm —Richmond, VA
- $69,265 - $103,900 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
2d
Program Coordinator- Pediatric Surgery CHOR- Days
VCU Health System —Richmond, VA
- $17.25 - $26.39 an hour
- Full-time
- Surgery
- Mid-level
- Administrative experience
9d
Front Desk Associate
RICHMOND ADAPTIVE DENTAL CARE PLLC —Richmond, VA
- $16 - $30 an hour
- Full-time
- Spanish
- Dental office
- HIPAA
- Health insurance
- Paid time off
Quick Apply
Front Desk Manager - Full benefits, paid local travel
Retina Institute of Virginia —Richmond, VA
- $25 - $31 an hour
- Full-time
- Background check
- Basic math
- HIPAA
- Travel reimbursement
- Paid parental leave
Quick Apply
Service Coordinator
Minuteman Security Technologies Inc —Richmond, VA
- $24.50 - $36.75 an hour
- Overtime
- Mid-level
- Microsoft Office
- Administrative experience
- Paid holidays
Registration Coordinator
OrthoVirginia Inc —Midlothian, VA
- $16.92 - $25.38 an hour
- Full-time
- Communication skills
- Entry level
Quick Apply
Operations Coordinator, Organ Center
UNITED NETWORK FOR ORGAN SHARING —Richmond, VA
- $54,499 - $78,720 a year
- Weekends as needed
- Microsoft Excel
- Mid-level
- Office
Customer Service Representative
Woodfin-Your Home Team —Richmond, VA
- $20 - $25 an hour
- Full-time
- 18 years or older
- High school diploma or GED
- Continuous improvement
- Paid training
- Health savings account
Quick Apply
OB Market Scheduler PRN
Henrico Doctors' Hospital —Richmond, VA
- $16.02 - $22.43 an hour
- PRN
- Mid-level
- Ob/Gyn
- Neurology
- Employee stock purchase plan
- Disability insurance
Quick Apply

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Operations Administration Manager

Coastal Fiber, LLC -
Ashland, VA

Quick Apply

Job Details

Full-time
$75,000 - $90,000 a year

Benefits

Health insurance
Paid time off
Retirement plan

Qualifications

Practicing in a sourcing or procurement role
Customer communication
Microsoft Excel
Client onboarding
Microsoft Outlook
Coordinating with subcontractors on construction projects
Accounts receivable management
Operations coordination
ERP systems
Invoice payment processing
Driver's License
Sales management systems proficiency
Project task coordination
Microsoft Teams
Accounting and finance experience
Project management software
CRM system proficiency
Operational excellence initiatives
Process improvement planning

Full Job Description

The Administrative Manager serves as the operational backbone of our office, ensuring the daily administrative, financial, and project support functions of the business are executed accurately, efficiently, and professionally. Reporting directly to the General Manager, this position plays a key role in coordinating activities between Operations, Accounting, Human Resources, Project Management, and field personnel to keep projects moving and the office running smoothly.

This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced construction environment. The successful candidate will manage competing priorities, improve administrative processes, support project execution, and provide exceptional service to employees, customers, subcontractors, and business partners.

The Administrative Manager is expected to exercise sound judgment, maintain confidentiality, identify opportunities for continuous improvement, and serve as a trusted resource for the entire organization.

Specifically, you may be responsible for performing the following duties to the highest standards:

Operational Efficiency:

Support operational processes to maximize efficiency, minimize costs, and improve deliverables
In conjunction with the Director of Operations and Safety Coordinator, develop and implement strategies to streamline workflows and enhance operational effectiveness

Financial Management:

AP/AR, Process invoices, expense reports, and reimbursements in a detailed and timely manner
Coordinate financial reporting and reconciliation with the Accounting Department
Create preliminary and final Scopes of Work (SOW) for construction and traffic control, create job numbers and job folders
Onboard subcontractors and ensure Master Service Agreements (MSA’s) are in place and cataloged
Onboard new customers and maintain information
Verifying payment statuses when requested
Entering Coastal Inventory – Quarterly
Salesforce, Clad, and Trimble (Viewpoint / Vista) experienced preferred

Human Resources Support:

Assist with the recruitment process by scheduling interviews, processing new hire paperwork and assisting with new hire orientations.
Coordinate and communicate on/offboarding to Human Resources and IT
Set up new hire phones
Complete new hire, I-9's
Approve direct report’s weekly timesheets and PTO requests

Administrative/Facilities Coordination:

Maintain office supply inventory by monitoring stock, anticipating supplies needed, placing, and expediting orders, and verifying receipts
Assist in the preparation of reports, presentations, and other documentation
Maintain tracking of packing slips/goods receipts
Weekly forwarding of the On-Call Project Manager phone number
Checking outside mailbox
Maintain the filing of documents
Coordinate venues for company offsite functions
Collect and report water meter reading

Qualifications

The ideal candidate is a highly organized operations professional who thrives in a fast-paced construction environment and takes ownership of the administrative processes that keep projects and people moving efficiently.

Required Qualifications

Minimum of 5 years of progressively responsible administrative, office management, operations support, or project coordination experience, preferably within the utility construction, telecommunications, civil construction, engineering, or related industries.
Demonstrated experience supporting multiple departments including Operations, Project Management, Accounting, Human Resources, and Executive Leadership.
Proven ability to manage competing priorities, meet deadlines, and maintain exceptional attention to detail in a dynamic, deadline-driven environment.
Experience coordinating project documentation, job setup, customer onboarding, subcontractor compliance, purchasing, invoicing, or similar operational processes.
Strong understanding of accounts payable, accounts receivable, financial documentation, and administrative controls.
Excellent organizational, analytical, and problem-solving skills with the ability to identify process improvements and implement practical solutions.
Ability to exercise sound judgment, maintain confidentiality, and make independent decisions while supporting daily business operations.
Exceptional written and verbal communication skills with the ability to interact professionally with employees, customers, subcontractors, vendors, and executive leadership.
Advanced proficiency with Microsoft Office Suite, particularly Excel, Outlook, Word, and Teams.
Demonstrated ability to learn and effectively utilize business software, ERP systems, CRM platforms, and project management software.
Valid driver's license with a satisfactory driving record.

Preferred Qualifications

Five or more years of experience supporting utility construction, telecommunications construction, civil construction, or commercial construction operations.
Associate's or Bachelor's degree in Business Administration, Accounting, Construction Management, or a related field.
Experience using Trimble Viewpoint Vista, Salesforce, or comparable ERP, accounting, and project management systems.
Working knowledge of construction documentation including Scopes of Work (SOWs), subcontract agreements, purchase orders, project billing, customer onboarding, and contract administration.
Experience supporting field operations, project managers, and multiple office locations.
Demonstrated success improving office procedures, administrative workflows, and operational efficiency.
Ability to work independently, anticipate organizational needs, and proactively solve problems before they impact operations.

See above

Who we are

Coastal Fiber is a growing utility construction company with over 25 years of industry experience delivering high-quality telecommunications and electrical infrastructure solutions. With six offices located throughout New England, New York, and Virginia, we continue to expand our footprint while maintaining a strong commitment to safety, professionalism, and customer service.

What we offer

Your benefits will include a competitive compensation plan and paid time off benefit. After 90 days you may enroll in Coastal Fiber LLC., Health & Welfare benefit plans, depending on eligibility. As well as a Retirement Savings Plan, with a 4% company match. We look forward to reviewing with you the specific benefits you would receive as a Coastal Fiber LLC., employee. The above information is provided as a highlight of the major benefits offered to most full-time team members, this is not a summary plan description or official plan document.

EOE/AA/Disabled/Veterans

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Refine Your Search

scheduling coordinator jobs in richmond, va

Operations Administration Manager

National Accounts Coordinator- Fire Protection Industry

Dental Front Desk Scheduler -Ironbridge

Administrative Staff Specialist

Dental Scheduling Coordinator

Front Desk Receptionist/Scheduling Coordinator

Customer Service Representative / Office Coordinator

Administrative Assistant - VIPBG

Specialty Scheduler - Physician Office- Cardiology, Mechanicsville

Human Resources Coordinator

Clinical Intake Lead

SAFE Coordinator

Program Coordinator- Pediatric Surgery CHOR- Days

Front Desk Associate

Front Desk Manager - Full benefits, paid local travel

Service Coordinator

Registration Coordinator

Operations Coordinator, Organ Center

Customer Service Representative

OB Market Scheduler PRN

I want to receive the latest job alert for scheduling coordinator in richmond, va

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