Food Service LogisticsInventory Coordinator
About Us
CARITAS is a proud and growing nonprofit employing approximately 100 staff in Richmond, Virginia. We provide a range of services to support our community, including emergency shelter, The Healing Place for recovery from substance use disorder, a Recovery Residences program offering safe and affordable housing, a Works program supporting individuals with employment barriers, and a Furniture Bank that provides essential household items to families in need.
Summary/Objective
CARITAS provides approximately 800 meals each day across two locations. Our Food Service team are focused on preparing meals, and this new position is being created to provide the operational support they need. Key responsibilities include coordinating food donation pickups, managing food inventory, ensuring proper product sorting and rotation, and overseeing food purchases.
Reporting directly to the Senior Manager of Food Services, this position will help answer critical day-to-day operational questions: What inventory do we have on hand? What items need to be ordered? What supplies are needed for the men's facility? What is needed for the women's facility? By providing this level of coordination and oversight, the position will improve efficiency, reduce waste, and help ensure our food service operations consistently meet participant needs.
Essential Functions
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Serve as the primary driver responsible for the procurement and distribution of in-kind food donations, including daily pickups from Feed More and other community partners (Monday–Friday).
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Safely transport, unload, sort, and store all food products in accordance with food safety standards and first-in, first-out (FIFO) inventory practices.
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Maintain accurate inventory levels by tracking incoming donations and communicating product availability to support effective menu planning and ordering.
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Serve as a key liaison to Feed More, in-kind donors, retail partners, and community organizations by building strong relationships that enhance food recovery efforts and increase support for CARITAS Food Services.
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Assist with placing weekly orders for food and kitchen supplies under the direction of the Senior Manager of Food Services.
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Complete all required documentation and data entry, including Feed More portals, CARITAS forms (in-kind tracking and vehicle use), and monthly inventory counts.
Other Responsibilities
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Maintain a clean, safe, and compliant kitchen and storage environment in accordance with Virginia Department of Health standards.
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Support a positive, structured learning environment by guiding program participants, interns, and volunteers in kitchen and warehouse tasks.
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Model professionalism, accountability, and teamwork to help foster a respectful and productive peer culture.
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Maintain all required certifications, including ServSafe and Feed More shopper authorization.
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Support transportation operations, including fueling vehicles and reporting mechanical issues to the Facilities Manager.
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Coordinate with the Senior Manager of Food Services and designated Operations staff to maximize the use of donated food products.
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Manage kitchen inventory across all storage areas, including coolers, freezers, and dry storage, following established inventory management processes for receiving, stocking, transfers, cycle counts, and monthly inventories to ensure inventory accuracy and integrity.
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Rotate stock, label products, and help maintain established par levels for core food items.
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Perform all duties in accordance with CARITAS policies and procedures.
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Perform other duties as assigned.
Qualifications
- The ideal candidate will have restaurant and purchasing/procurement experience.
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High school diploma and at least two years of related work experience, or an equivalent combination of education and experience. Must be at least 18 years of age.
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Valid driver's license with an acceptable driving record.
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Restaurant experience (highly desirable).
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Purchasing/procurement experience (highly desirable).
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Strong written and verbal communication skills.
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Ability to stand, reach, lift, bend, kneel, stoop, climb, push, and pull items weighing up to 80 pounds.
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Ability to receive, stock, and deliver goods.
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Ability to accurately complete routine administrative paperwork.
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ServSafe Certification required.
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Proficiency with Microsoft Word, Excel, and Google Workspace.
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Excellent problem-solving skills.
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Ability to interact effectively with individuals of diverse backgrounds, experiences, and personalities.
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Strong attention to detail, accuracy, and the ability to remain calm in challenging situations.
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Ability to work independently, show initiative, prioritize multiple tasks, and work effectively in a team environment.
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Flexible schedule to accommodate agency needs; occasional evening and weekend work may be required.
Supervisory Responsibilities
No direct reports. Assists with supervising program participants working in the kitchen by providing training, assigning tasks, monitoring work, addressing concerns, and promoting a safe and productive work environment.
More About CARITAS
Inclusion Statement
CARITAS is committed to cultivating and preserving a culture of inclusion and connectedness. In recruiting for our team, we welcome the unique contributions that individuals bring in terms of their education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran status, color, religion, disability, sexual orientation, and beliefs.
CARITAS Provides a Drug-Free Workplace
The unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the CARITAS workplace. While on CARITAS premises, performing CARITAS-related duties, or operating CARITAS equipment, employees are prohibited from being under the influence of drugs or alcohol and from possessing illegal drugs, marijuana, or excessive quantities of prescription or over-the-counter drugs.
Status: Full-time, non-exempt
Supervisor: Senior Manager of Food Services
Hours: 40 hours per week; generally 7:00 a.m.–3:00 p.m., Monday–Friday, with occasional weekends
Location: 2220 Stockton Street, Richmond, VA 23224 and/or 700 Dinwiddie Avenue, Richmond, VA 23224
