Top 634 Executive administrative assistant Jobs in River Vale Nj

Administrative Assistant - Office of Administration
City of Stamford —Stamford, CT
- $85,225 - $104,847 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Commuter assistance
- Health insurance
2d
Corporate Executive Assistant
Balchem Corporation —Montvale, NJ
- $90,000 - $115,000 a year
- Full-time
- 7 years
- Analysis skills
- Senior level
Quick Apply
Executive Business Assistant
Port View Resources —Ramsey, NJ
- $85,000 - $120,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
High-Level Executive Assistant
Jeff Feagles Home Team —Ridgewood, NJ
- $75,000 - $85,000 a year
- Office
- Real Estate License
- Senior level
- Paid holidays
Quick Apply
Administrative Assistant
OFFICE OF THE MAYOR —Manhattan, NY
- $75,000 a year
- Full-time
- Research
- Mid-level
- Office
Executive Assistant
Cross River —Fort Lee, NJ
- $90,000 - $120,000 a year
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Director, Office of the Secretary
New York University —New York, NY
- $170,000 - $210,000 a year
- Full-time
- Hybrid work
- 7 years
- Writing skills
- Office
MIM - Executive Assistant
MetLife —Whippany, NJ
- $70,000 - $90,000 a year
- Email
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Disability insurance
6d
Executive Assistant to the CEO
Duolingo —New York, NY
- $152,000 - $228,000 a year
- Google Workspace
- Organizational skills
- Senior level
Administrative Assistant
Nomura —New York, NY
- $95,000 - $120,000 a year
- Mid-level
- Office
- Bachelor's degree
- Paid time off
- Parental leave
EXECUTIVE ASSISTANT | QUALITY & PATIENT / RESIDENT SAFETY | FULL-TIME DAY SHIFT (25511)
Care Plus Bergen, Inc. —Paramus, NJ
- $55,000 - $75,000 a year
- Full-time
- Microsoft Outlook
- Hospital
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
5d
Executive Assistant
Kalshi —New York, NY
- $90,000 - $140,000 a year
- Full-time
- Mid-level
- Office
- In-person
Administrative Assistant
Blackstone Group —New York, NY
- $70,000 - $130,000 a year
- Full-time
- Microsoft Outlook
- Office
- 1 year
Administrative Aide - Executive Programs
New York University —New York, NY
- $39.13 an hour
- Full-time
- Hybrid work
- Customer service
- Mid-level
- Office
Executive Assistant to the CEO
DC Enterprises (iLABS Inc. and Affiliated Companies:) —Mahwah, NJ
- Full-time
- Google Workspace
- 5 years
- English
- AD&D insurance
- Paid holidays
Quick Apply
3d
Executive Administrative Assistant
Synchrony —Stamford, CT
- 18 years or older
- Microsoft Excel
- Microsoft Outlook
- Work from home
6d
Administrative Business Partner
Wing —New York, NY
- $103,000 - $165,000 a year
- Hybrid work
- Google Workspace
- 5 years
- Office
Executive Assistant / Communications Lead
Applegreen USA Welcome Centers Central Services —Westwood, NJ
- $75,000 - $85,000 a year
- Full-time
- Hybrid work
- 5 years
- Senior level
- Communication skills
- Health insurance
- Dental insurance
Executive Coordinator
Bridgewater Associates —New York, NY
- $125,000 - $170,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Executive Assistant
FanDuel —New York, NY
- $98,000 - $128,000 a year
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Commuter assistance
- Paid holidays
Quick Apply

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Administrative Assistant - Office of Administration

City of Stamford -
Stamford, CT

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Job Details

Full-time
$85,225 - $104,847 a year
2 days ago

Benefits

Commuter assistance
Health insurance
Dental insurance
Flexible spending account
Tuition reimbursement
Pension plan
Vision insurance
Union benefits
Life insurance

Qualifications

Customer communication
Employee relationship building
Stakeholder relationship building

Full Job Description

JOB SUMMARY

Under the general direction of the Director of Administration or designee, performs advanced administrative, clerical, and confidential support functions for the Office of Administration. Coordinates administrative activities, manages office operations, serves as a liaison with departments, elected officials, employees, and the public, and assists with budget administration, personnel-related processes, and special projects. Exercises independent judgment in handling confidential and sensitive matters and performs related work as required.

EXAMPLES OF DUTIES

Provides comprehensive administrative support to the Director of Administration and senior management staff.
Manages the Director’s calendar, schedules meetings, appointments, conferences, and special events, and coordinates meeting logistics.
Serves as the primary point of contact for internal and external communications directed to the Office of Administration.
Drafts, prepares, edits, and proofreads correspondence, reports, presentations, policies, memoranda, agendas, and other documents, including confidential and sensitive materials.
Screens, prioritizes, and routes incoming correspondence, phone calls, emails, and requests for information.
Coordinates and assists with special projects, departmental initiatives, and administrative assignments.
Maintains confidential personnel, administrative, and departmental records in accordance with established policies and legal requirements.
Assists with the preparation, monitoring, and administration of departmental budgets, including tracking expenditures, processing invoices, and maintaining financial records.
Prepares purchase requisitions, payment requests, and related financial documentation.
Assists in gathering, compiling, and analyzing information for reports, budget presentations, and operational reviews.
Coordinates department meetings, prepares agendas and meeting materials, records meeting notes, and follows up on assigned action items.
Maintains office filing systems, both electronic and physical, ensuring accuracy, organization, and compliance with records retention requirements.
Assists with personnel-related administrative processes, including recruitment support, onboarding coordination, and employee communications.
Prepares and maintains reports and records required for local, state, and federal reporting purposes.
Coordinates travel arrangements, training registrations, conference attendance, and related administrative activities.
Maintains office supply inventories and coordinates procurement of supplies and equipment.
Responds to inquiries from employees, departments, vendors, and the public regarding administrative policies, procedures, and services.
Collaborates with departments throughout the organization to support operational initiatives and administrative functions.
Performs related duties as assigned.

KNOWLEDGE, SKILLS, ABILITIES AND OTHER ATTRIBUTES

Thorough knowledge of modern office administration practices, procedures, and equipment.
Knowledge of municipal government operations and administrative functions.
Knowledge of budget preparation, expenditure tracking, and basic accounting principles.
Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
Ability to independently organize, prioritize, and manage multiple assignments and deadlines.
Ability to prepare professional correspondence, reports, presentations, and other written materials.
Ability to analyze administrative issues and recommend effective solutions.
Ability to establish and maintain effective working relationships with employees, department heads, elected officials, vendors, and the public.
Strong customer service and interpersonal skills.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and related software applications.
Ability to communicate effectively, both orally and in writing.
Ability to coordinate projects and administrative activities involving multiple departments and stakeholders.

MINIMUM QUALIFICATIONS

Graduation from an accredited college or university with an Associate’s Degree in Business Administration, Public Administration, Office Management, or a closely related field and four (4) years of progressively responsible administrative support experience, preferably in a governmental or public-sector environment; or an equivalent combination of education, training, and experience sufficient to demonstrate possession of the required knowledge, skills, and abilities.

PREFERRED QUALIFICATIONS:

Bachelor’s degree in public administration, Business Administration, or a related field.
Experience supporting executive-level management.
Experience in municipal government administration, budget administration, or human resources support functions.

Scope of the Examination:
The examination process will consist of two components, each weighted equally. The Training and Experience (T&E) Evaluation (50%) will assess candidates’ relevant knowledge, skills, and abilities based on their education, training, and professional experience. The Computer Assessment (50%) will evaluate candidates’ technical skills and abilities.

Final examination scores will be determined by combining the results of both components, with each component accounting for 50% of the total score.

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Refine Your Search

executive administrative assistant jobs in river vale nj

Administrative Assistant - Office of Administration

Corporate Executive Assistant

Executive Business Assistant

High-Level Executive Assistant

Administrative Assistant

Executive Assistant

Director, Office of the Secretary

MIM - Executive Assistant

Executive Assistant to the CEO

Administrative Assistant

EXECUTIVE ASSISTANT | QUALITY & PATIENT / RESIDENT SAFETY | FULL-TIME DAY SHIFT (25511)

Executive Assistant

Administrative Assistant

Administrative Aide - Executive Programs

Executive Assistant to the CEO

Executive Administrative Assistant

Administrative Business Partner

Executive Assistant / Communications Lead

Executive Coordinator

Executive Assistant

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JOB SUMMARY

EXAMPLES OF DUTIES

KNOWLEDGE, SKILLS, ABILITIES AND OTHER ATTRIBUTES

MINIMUM QUALIFICATIONS

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