Top 35 Executive assistant Jobs in Riverside Ca

Executive Administrative Assistant
Boudreau Pipeline —Corona, CA
- $85,000 - $100,000 a year
- Full-time
- 6 years
- Microsoft Outlook
- Writing skills
- COVID-19 protective measures
Quick Apply
8d
Executive Assistant
Phenix Technology —Riverside, CA
- $70,000 - $80,000 a year
- Email
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Profit sharing
- Health insurance
Executive Analyst & Assistant to Associate Vice Chancellor & Chief Communications and Marketing Officer
University of California, Riverside —Riverside, CA
- $74,384.25 - $108,710.47 a year
- Full-time
- Microsoft Access
- Writing skills
- English
SR Executive Assistant - Contract Adminstrator
KPC GLOBAL MEDICAL CENTERS INC. —Corona, CA
- $93,600 - $114,400 a year
- Full-time
- Microsoft Excel
- Office
- Bachelor's degree
Quick Apply
Executive Assistant, IT
Yuhaaviatam of San Manuel Nation —Highland, CA
- Extended hours
- Microsoft Excel
- Microsoft Outlook
- Office
Executive Assistant to Founder / CEO
Park Consulting Group —Irvine, CA
- $85,000 - $100,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Residential
Quick Apply
4d
Executive Assistant
Freeway isuzu —Corona, CA
- $22 - $32 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Dealership
- Health insurance
- 401(k)
Quick Apply
2d
Executive Operations and Projects Administrator
Pitzer College —Claremont, CA
- $80,000 - $90,000 a year
- Weekends as needed
- Hybrid work
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Executive Assistant to AVP (Executive Assistant II), Student Affairs
California State University —San Bernardino, CA
- Full-time
- Background check
- Office
- Analysis skills
- Paid holidays
- Health insurance
1d
Executive Assistant
Toll Brothers —Irvine, CA
- $26.26 - $34.82 an hour
- Online Application
- Microsoft Word
- 5 years
- Mid-level
- Health insurance
- Dental insurance
Administrative Assistant Sr Children's Hospital. TEMPORARY 9/13/26-3/12/27
Loma Linda University Health —Loma Linda, CA
- $26.04 - $34.16 an hour
- Full-time
- Microsoft Outlook
- Management
- Computer literacy
9d
Executive Assistant Dean & Chief Financial & Administrative Officer, College of Natural & Agricultural Sciences
University of California, Riverside —Riverside, CA
- $143,000 - $293,600 a year
- Full-time
- Background check
- Office
- University
Senior Executive Assistant to the CEO
EPICUTIS —Irvine, CA
- $80,000 - $95,000 a year
- Full-time
- Google Workspace
- Research
- Office
- Health savings account
- Health insurance
Quick Apply
12d
Assistant VP-Finance Executive
Loma Linda University Health —Loma Linda, CA
- $194,542.40 - $296,046.40 a year
- Full-time
- CPA
- Hospital
- Computer literacy
Assistant to the City Manager
City of San Bernardino, CA —San Bernardino, CA
- $114,305.52 - $138,936.24 a year
- Online Application
- Customer service
- Word processing
- Pass drug screening
3d
Executive Assistant to the Provost and Vice President of Academic Affairs
Keck Graduate Institute —Claremont, CA
- $33.65 - $38.46 an hour
- Full-time
- Customer service
- Writing skills
- English
Executive Sales Assistant
Hyperkin Inc —Pomona, CA
- $17 - $25 an hour
- Part-time
- Spanish
- Writing skills
- Office
- Health insurance
- Dental insurance
Quick Apply
21h
Administrative Executive Assistant
SERVPRO Team Landers —Chino, CA
- $55,000 - $65,000 a year
- Full-time
- Google Workspace
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
CuraPatient Inc. —Irvine, CA
- $25 - $40 an hour
- Full-time
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
- COVID-19 protective measures
- Paid holidays
Quick Apply
Executive Assistant to the Vice President and Chief Civil Rights Officer
Claremont McKenna College —Claremont, CA
- $77,133 - $82,000 a year
- Weekends as needed
- Background check
- Microsoft Outlook
- 5 years
- Health savings account
- Paid holidays
10d

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Executive Administrative Assistant

Boudreau Pipeline -
Corona, CA

Quick Apply

Job Details

Full-time
$85,000 - $100,000 a year
8 days ago

Qualifications

Vendor relationship building
Confidential information handling
Spreadsheets
Executive administrative support
Employee relationship building
Driver's License
Microsoft Teams

Full Job Description

Position Summary

The Executive Assistant provides high-level administrative and operational support to the CEO, ensuring efficient and productive interactions with internal and external teams. This position requires a high degree of discretion, professionalism, judgment, and organizational skill when managing confidential information and executive activities. The Executive Assistant will coordinate schedules, communications, projects, and information while helping facilitate the CEO’s priorities and initiatives. This role may also develop and implement processes to effectively manage projects, information, and people while building and maintaining positive, professional, and strategic relationships throughout the organization.

Essential Job Functions

Provide high-level administrative support to multiple Senior Leaders, proactively managing complex calendars while understanding leadership and team priorities
Exercise independent judgment when prioritizing competing demands, scheduling conflicts, and time-sensitive requests with minimal direction.
Anticipate leadership needs and proactively address upcoming requirements related to scheduling, communication, projects, and executive support.
Manage multiple projects and priorities simultaneously, ensuring deadlines, follow-ups, and deliverables are effectively tracked and completed.
Support Senior Leaders and their teams with projects, initiatives, and day-to-day operational needs.
Coordinate domestic and international travel, including flights, accommodations, passports, visas, transportation, and detailed itineraries, often with limited notice.
Prepare and analyze reports, summaries, spreadsheets, and other materials to support departmental operations and business objectives.
Develop, maintain, and improve reporting mechanisms and administrative processes using strong technical and analytical skills.
Compose, edit, and proofread correspondence, reports, presentations, and other executive communications.
Develop professional PowerPoint presentations and other presentation materials, including building presentations from the ground up and coordinating content from multiple contributors.
Plan and execute meetings, conferences, team events, celebrations, and morale-building activities, both on-site and off-site, managing logistics and details from planning through completion.
Coordinate management committee meetings, including scheduling, logistics, document preparation and distribution, meeting materials, and tracking action items through completion.
Serve as a professional liaison and representative for Senior Leaders and their teams, maintaining effective relationships with internal departments, executives, employees, external stakeholders, and vendors.
Build and maintain positive, collaborative relationships with executives, department leaders, administrative professionals, and external partners.
Serve as an advisor and advocate for the team, providing guidance and administrative support to department members and other administrative professionals as needed.
Collaborate across the organization to ensure effective communication, coordination, and follow-through on departmental and enterprise-wide initiatives.
Manage relationships with external vendors, coordinating services, resolving issues, and ensuring needs are addressed effectively.
Perform general administrative responsibilities, including screening and directing calls, processing expense reports and budgets, routing contracts and invoices, maintaining files, and managing correspondence.
Perform other duties, special projects, and assignments as required.

Qualifications

Education:

Bachelor’s degree in Business Administration, Communications, Management, or a related field preferred; equivalent education and experience may be considered.

Experience:

6+ years of experience as an Executive Assistant supporting multiple Senior Executives or in a comparable high-level administrative role.
Strong proficiency in Microsoft Office, including Teams, Word, Excel, PowerPoint, and Outlook. Licenses/Certifications (if applicable):
Valid California driver’s license required.

Skills:

In-depth knowledge of employee benefits programs and regulatory compliance

.•Intelligent, ambitious, and solution-oriented

Professional, confident, and approachable
Trustworthy, discreet, and dependable
Strong business judgment and decision-making
Self-motivated, proactive, and adaptable
Highly organized and detail-oriented
Team-oriented and service-focused
Calm and composed under pressure
Receptive to feedback and committed to continuous improvement
Hardworking, results-driven, and committed to excellence

Physical Demands and Work Environment

Physical Requirements: This position is primarily sedentary to light work in nature. The employee is regularly required to sit for prolonged periods, use hands and fingers to operate a computer keyboard, telephone, and office equipment, and occasionally stand, walk, bend, or reach. The employee may occasionally lift or move office materials such as files, binders, laptops, or boxes of supplies weighing up to 20 pounds.

Work Environment: Work is typically performed in a professional office environment, with occasional visits to field or construction sites as required. The noise level in the office is usually moderate. The employee may occasionally be exposed to outdoor weather conditions, dust, and construction noise when visiting job sites. All work must be performed in compliance with Cal/OSHA safety and ergonomic standards, and employees are expected to use proper personal protective equipment (PPE) when entering field areas.

Reasonable Accommodations: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position in accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act (FEHA).

Culture Alignment

All employees are expected to uphold Boudreau Pipeline’s values of Communication, Mutual Respect, and Accountability. These principles guide how we lead, collaborate, and perform our work every day.

Equal Employment Opportunity and At-Will Statement

Boudreau Pipeline Corporation is an Equal Opportunity Employer and prohibits discrimination or harassment based on race, color, religion, sex (including pregnancy), gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.

This job description does not constitute a contract for employment. Employment is at-will and may be terminated by either party at any time.

Quick Apply

Refine Your Search

executive assistant jobs in riverside ca

Executive Administrative Assistant

Executive Assistant

Executive Analyst & Assistant to Associate Vice Chancellor & Chief Communications and Marketing Officer

SR Executive Assistant - Contract Adminstrator

Executive Assistant, IT

Executive Assistant to Founder / CEO

Executive Assistant

Executive Operations and Projects Administrator

Executive Assistant to AVP (Executive Assistant II), Student Affairs

Executive Assistant

Administrative Assistant Sr Children's Hospital. TEMPORARY 9/13/26-3/12/27

Executive Assistant Dean & Chief Financial & Administrative Officer, College of Natural & Agricultural Sciences

Senior Executive Assistant to the CEO

Assistant VP-Finance Executive

Assistant to the City Manager

Executive Assistant to the Provost and Vice President of Academic Affairs

Executive Sales Assistant

Administrative Executive Assistant

Administrative Assistant

Executive Assistant to the Vice President and Chief Civil Rights Officer

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