Working Title: State Prog Admin - Event Coordinator
Job Class: State Program Administrator
Agency: Minnesota State
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Job ID: 96683
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Location: Rochester
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Telework Eligible: No
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Full/Part Time: Full-Time
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Regular/Temporary: Unlimited
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Who May Apply: Open to all qualified job seekers
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Date Posted: 08/27/2026
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Closing Date: 09/11/2026
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Hiring Agency/Seniority Unit: MN St Colleges & Universities / Rochester TC-MAPE
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Division/Unit: MnSCU Rochester CC
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Appointment Type: Unlimited
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Work Shift/Work Hours: Day Shift
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Days of Work: Monday - Friday
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Travel Required: No
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Salary Range: $24.40 - $35.30 / hourly; $50,947 - $73,706 / annually
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Classified Status: Classified
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Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE
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FLSA Status: Nonexempt
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Designated in Connect 700 Program for Applicants with Disabilities: Yes
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
The Event Coordinator organizes and pulls together all logistical planning for special events occurring at the Regional Sports facilities, the Regional Stadium, and other locations throughout campus serving as a point of contact for internal and external customers from initial inquiry through event execution. This position oversees the accurate processing of facility use agreements and account invoicing and maintains accurate records of usage and rental revenues. This position also facilitates reservations using the event management system (EMS) software and is the designated, on-site coordinator of evening and weekend events.
KNOWLEDGE, SKILLS, AND ABILITIES:
Minimum Qualifications
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3 years’ experience in event management or related field.
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Working knowledge of facility management procedures including planning, preparation, implementation, and evaluation of a wide variety of events.
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Excellent written and verbal communication and customer service skills.
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Working knowledge of laws, rules, regulations, agreements, and contracts in event planning and marketing sufficient to maintain event compliance.
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Excellent organizational and time management skills
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Experience and knowledge with EMS reservations software including configuration and reporting.
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Proven proficiency in Microsoft Suite programs, Adobe Suite programs, and event scheduling software.
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Ability to set-up and takedown equipment for events, including the moving of tables, chairs, event staging, and sound systems.
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Experience in working with a diverse group of students, staff, and community members.
Preferred Qualifications
- Bachelor’s degree
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Demonstrates negotiation and conflict resolution skills.
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Experience managing or coordinating events.
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Knowledge of public address systems and other sound reinforcement equipment including set-up and operation.
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5+ years’ customer service experience
To view the full job posting and to apply please go to: https://minnstate.wd115.myworkdayjobs.com/Minnesota_State_Careers/job/Rochester/State-Prog-Admin_JR0000005627
If you have questions about this position, contact Haley Lenway at [email protected] or (507) 285-7563
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Haley Lenway at [email protected].
RCTC is a member of Minnesota State- a higher education system that includes 24 two-year community and technical colleges and seven state universities serving more than 430,000 students. It is the fifth-largest higher education system of its kind in the United States.
What do Minnesota's State employees have in common?
- A sense of purpose in their work
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Connection with their coworkers and communities
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Opportunities for personal and professional growth
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
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Diabetes care
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Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
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Pension plan that provides income when you retire (after working at least three years)
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Employer paid life insurance to provide support for your family in the event of death
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Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
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Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
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Training, classes, and professional development
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Tuition reimbursement
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Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
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A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
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Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
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Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
