Top 9 Assistant secretary Jobs in Rochester, Ny

Mendon High School - Assistant Principal's Secretary (OC III)
Pittsford Central School District —Pittsford, NY
- $18.40 an hour
- Part-time
- High school
- Word processing
- Computer literacy
- Paid holidays
Unit Secretary, Part-time
Rochester General Hospital —Rochester, NY
- $17.25 - $19.75 an hour
- Part-time
- Hospital
- Word processing
- Inpatient
Quick Apply
2d
Unit Secretary, Per Diem
Rochester General Hospital —Rochester, NY
- $17.25 - $19.75 an hour
- Part-time
- Hospital
- Word processing
- Inpatient
Quick Apply
2d
Unit Secretary
Rochester General Hospital —Rochester, NY
- $17.25 - $19.75 an hour
- Full-time
- Hospital
- Word processing
- Inpatient
Quick Apply
2d
Unit Secretary, Full-time
Rochester General Hospital —Rochester, NY
- $17.25 - $19.75 an hour
- Full-time
- Hospital
- Word processing
- Inpatient
Quick Apply
2d
Administrative Assistant for Nursing Professional Development and Quality/PI
Highland Hospital —Rochester, NY
- $21.00 - $27.88 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Mid-level
Medical Secretary 2
Allied Digestive Health —Rochester, NY
- $19 - $22 an hour
- Full-time
- Spanish
- Writing skills
- HIPAA

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Unit Secretary, Part-time
Rochester General Hospital —Rochester, NY
Provides administrative support for assigned nursing unit, including maintenance and monitoring of nurse call system, answering telephone and intercom calls,…
$17.25 - $19.75 an hour
Quick Apply
2d
Unit Secretary (Full-time, Days)
Rochester General Hospital —Rochester, NY
Answer telephone/route calls, provide administrative support for nurses and physicians, sort and distribute mail; create work orders, HELPSTAR tickets and…
$17.25 - $19.75 an hour
Quick Apply
5d

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Proficiency with office systems, scheduling tools, and reporting processes. Conduct special projects, research, and issue analysis to support informed decision-…
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assistant secretary jobs near rochester, ny

Mendon High School - Assistant Principal's Secretary (OC III)

Pittsford Central School District -
Pittsford, NY

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Job Details

Part-time | Full-time
$18.40 an hour

Benefits

Paid holidays

Qualifications

High school diploma or GED

Full Job Description

The Pittsford Central School District is seeking an Assistant Principal's Secretary for Mendon High School. This is a 12-month position with paid holidays, vacations, and benefits. The days/hours are Monday-Friday, 7:00am-3:30pm. This is an entry-level secretarial position responsible for performing routine secretarial tasks. The use of a personal computer for word processing and database entry is an integral part of this position. The successful employee will serve as secretarial support to the building. The work is done in accordance with well-defined objectives, policies and procedures, but detailed instructions are given for new or difficult assignments. The work is typically submitted in its final form and is subject to general review by superiors. Independent judgment is restricted to the application of standard procedures to specific cases. The employee reports directly to, and works under the general supervision of building administration and/or a higher-level staff member.

Typical duties of the assistant principal secretary may include but not be limited to:

Prepares and formats legal documents, certifications, authorizations, forms, and other related paperwork
Enters and extracts data and information from a database
Posts and maintains moderately difficult records requiring general knowledge of department or agency functions
Schedules conferences and meetings, ensuring all participants are contacted, while resolving any scheduling conflicts;
Type materials from copy, rough draft, or other instructions
Prepares and types correspondence on matters where policy and procedures are well-defined
Reviews lists, documents, and applications for completeness and accuracy
Compiles, prepares, types, and reviews data for completeness and accuracy
Performs searches for information in documents, records, files, and computer databases
Maintains databases and filing systems
Obtains and gives out information by telephone, correspondence, or in person
Operates standard office machines such as a computer, copier, and fax machine

Full performance knowledge, skills, abilities, and personal characteristics:

Good knowledge of office terminology, practices and procedures
Good knowledge of English grammar and usage
Good knowledge of terminology, vocabulary, and letter formats used in business correspondence
Record-keeping ability
Ability to operate a variety of office equipment
Ability to use a personal computer for word processing and database entry
Ability to utilize word processing database and spreadsheet programs
Ability to prioritize workload
Ability to proofread for spelling, grammar, and punctuation
Ability to establish and maintain a filing system
Ability to understand, follow, and interpret oral and written directions
Ability to effectively interact with the public
Good judgment
Ability to handle material in a confidential manner
Physical condition commensurate with the demands of the position

Job Qualifications

The successful candidate should possess a good knowledge of office terminology, practices, procedures, and equipment; ability to acquire familiarity with district policies, laws, regulations; ability to understand and carry out relatively complex oral and written instructions; ability to communicate orally and in writing; ability to deal with the public; and good judgment.

MINIMUM QUALIFICATIONS: Graduation from high school or possession of an equivalency diploma, plus EITHER:

Successful completion of at least thirty (30) credit hours from a college or university; OR,

One (1) year paid full-time or part-time equivalent office clerical or secretarial experience*; OR,

An equivalent combination of education and experience as defined by the limits of (A) and (B) above.

The successful candidate must currently hold the Monroe County Civil Service title, Office Clerk III, be reachable on the eligibility list for this title, or meet the eligibility criteria to be appointed temporarily and sit for the exam when next offered.

Civil Service Title: OFFICE CLERK III

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assistant secretary jobs in rochester, ny

Mendon High School - Assistant Principal's Secretary (OC III)

Unit Secretary, Part-time

Unit Secretary, Per Diem

Unit Secretary

Unit Secretary, Full-time

Administrative Assistant for Nursing Professional Development and Quality/PI

Medical Secretary 2

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