Business/Administrative Associate I - Rockford, Retzky College of Pharmacy
Hiring Department: College of Pharmacy, Regional Rockford Pharmacy Program
Location: Rockford, IL USA
Requisition ID: 1042078_1
FTE: 1
Work Schedule: Monday - Friday, 8:30AM - 5:00PM
Shift: Days
# of Positions: 1
Workplace Type: On-Site
Posting Close Date: August 7, 2026
Salary Range (commensurate with experience): $55,000.00 - 65,000.00 / Annual Salary
About the University of Illinois Chicago
UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
The UIC Retzky College of Pharmacy is the oldest college in the University of Illinois System and is ranked number 11 in the nation and number 1 in Illinois among colleges of pharmacy by U.S News & World Report. The College has two campuses in Chicago and Rockford. The UIC Health Sciences Campus – Rockford consists of three health sciences colleges, medicine, nursing, and pharmacy.
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
This position will coordinate and manage administrative operations of the Retzky College of Pharmacy, in-person, on its Rockford campus and will perform general administrative functions for the Vice Dean and Director of Finance and Data Analytics. The Business Administrative Associate (BAA) will coordinate administrative activities by working with College leadership, faculty, staff, campus partners, colleagues, alumni, and community members.
Duties & Responsibilities:
- Serve as an administrative support to Retzky College of Pharmacy's Rockford campus, including the Vice Dean and Director of Finance and Data Analytics. This includes:
- Support of the daily operations and functions of the Rockford campus.
- Maintenance and coordination of calendars.
- Scheduling meetings, events, and programs.
- Travel planning and arrangements.
- Work with the Director of Finance and Data Analytics on budget and financial matters.
- Acts as a University purchase card and travel card holder, requests purchase orders, prepares expenditure reports, and reconciles financial accounts in compliance with university policies and procedures.
- Work with the Office of Student Affairs, Office of Experiential Education, Class Coordinators, and other faculty, providing administrative assistance to ensure optimal efficiency of college run curriculum, programs, and events.
- Assist with greeting visitors, screening and prioritizing phone calls; collection and delivery of mail, answer inquiries or refer to appropriate personnel.
- Maintain and update information in related databases, records and files including information of a highly confidential nature.
- Provide standard and ad-hoc reports utilizing appropriate internal systems and databases.
- Take an active role in program development and implementation including retreats, interdisciplinary programs, continuing education events, student affairs programs, and other appropriate events.
- Maintain an encompassing, organized overview of significant University and departmental responsibilities and deadlines.
- Review, evaluate, develop, and interpret University and departmental policies and operational procedures.
- Serve as administrative liaison with the Colleges’ Chicago Campus administrative offices, departments, faculty, and staff.
- Coordinate the Colleges’ Rockford campus recruitment activities, employee onboarding, and other HR related activities with College Human Resources Officers on Chicago campus.
- Serve on college or campus committees when appropriate.
- Attend meetings and provide staff support and administrative assistance to committees as assigned, preparing, and organizing meeting materials and minutes as needed.
- Perform other related duties and participate in special projects as assigned.
Minimum Qualifications Required:
- Bachelor's degree in business administration, management, or a field related to the position.
- Two (2) years of professional business, financial, and/or managerial work experience.
(NOTE: A Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)
Preferred Qualifications:
- Experience in a clinical and/or academic setting preferred.
- Ability to maintain confidentiality and ability to exercise discretion and independent judgement to resolve problems.
- Excellent organization and computer/pc skills are required, along with proficiency in Microsoft Office (including: Word, Excel, Outlook, PowerPoint.), Cloud computing, and the ability to master new software programs as needed.
- Ability to work in a team, set priorities and manage time well, along with the ability to work independently and make sound judgments regarding priorities, projects and responsibilities.
- Ability to monitor and manage financial reports and budgets, apply trend analyses and cost accounting as necessary.
- Ability to provide excellent customer service support.
- Must have excellent oral and written communication skills.
To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.
Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.
