Top 13 Desk coordinator Jobs in Rockford, Il

Executive Assistant to CFO
PCI Pharma Services —Rockford, IL
- $61,600 - $75,000 a year
- Full-time
- Microsoft Outlook
- 5 years
- English
- Health insurance
- Dental insurance
Dental Front Desk Coordinator (FT)
Bright Direction Dental LLC —Beloit, WI
- Full-time
- Dental office
- Administrative experience
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
10d
Distribution Coordinator
Fresh Del Monte Produce Company —Rochelle, IL
- $49,500 a year
- Weekends as needed
- Microsoft Word
- Microsoft Access
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Service Coordinator
Meijer —Machesney Park, IL
- $16.00 - $18.28 an hour
- Full-time
- Mid-level
- Mentoring
- Leadership
- Store discount
- Paid parental leave
1d
HR Generalist, Human Resources, Days, Full Time
Rochelle Community Hospital —Rochelle, IL
- $27.59 - $37.90 an hour
- Full-time
- Mid-level
- Clinic
- Project management
Quick Apply
8d
Procurement Specialist (936)
ABC® Supply Co. Inc. —Beloit, WI
- Full-time
- Mid-level
- Office
- Travel
- Paid holidays
- Disability insurance
12d
Zillow Flex Real Estate Agent
Rock Realty —Beloit, WI
- $48,226.91 - $196,492.21 a year
- Weekends as needed
- Contracts
- Entry level
- Flexible schedule
16h
Visit Experience Coordinator
Beloit College —Beloit, WI
- $36,000 - $38,700 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- High school
Quick Apply
Clinical Coordinator: Registered Nurse
Dialysis Care Center —Rockford, IL
- $34 - $50 an hour
- Weekends as needed
- 18 years or older
- CPR Certification
- Nursing
- Health savings account
- AD&D insurance
Quick Apply

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Executive Assistant to CFO

PCI Pharma Services -
Rockford, IL

Apply Now

Job Details

Full-time
$61,600 - $75,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Vision insurance

Qualifications

Microsoft Outlook
Spreadsheets
English
Video conferences (communication methods)
Technical Proficiency

Full Job Description

Life changing therapies. Global impact. Bridge to thousands of biopharma companies and their patients.

We are PCI.

Our investment is in People who make an impact, drive progress and create a better tomorrow. Our strategy includes building teams across our global network to pioneer and shape the future of PCI.

Position Summary

The Executive Assistant to the CFO provides high‑impact administrative and operational support to the Chief Financial Officer and the (LIFT) organization, which encompasses Legal, Finance, and IT. This role is critical to the effective functioning of executive operations and supports a fast‑paced, high‑stakes environment requiring exceptional attention to detail, discretion, and responsiveness.

The ideal candidate thrives in dynamic settings, serves as a trusted partner to senior leadership, and brings a proactive, solutions‑oriented mindset. This role acts as the administrative backbone of the Office of the CFO, ensuring seamless coordination, communication, and execution across priorities.

Key Responsibilities

Executive and Administrative Support

Prepare professional‑grade presentations and documents for senior leadership, demonstrating master‑level proficiency in Microsoft PowerPoint.
Provide comprehensive administrative support to the CFO and LIFT leadership team, enabling efficient execution of daily operations and strategic initiatives.
Manage complex, high‑volume calendars across multiple time zones, including prioritization, scheduling, and coordination of internal and external meetings.
Coordinate sophisticated domestic and international travel arrangements, producing detailed itineraries, agendas, and logistics through Concur.
Prepare, submit, and track expense reports in a timely and accurate manner.
Draft, proofread, and edit confidential correspondence, reports, and executive materials.

Meeting, Office, and Logistics Coordination

Schedule conference rooms and manage logistics for executive meetings, board‑related sessions, and customer visits.
Coordinate catering and on‑site meeting support, including breakfast, lunch, and refreshments as required.
Willingness to travel to meeting locations (multi-day trips) for on-site support, on an as needed basis (travel is about 20%)
Oversee document flow for items requiring signature or review by the Executive Leadership Team (ELT), Executive Coordinator, Site VP/GM, or CFO.
Order, maintain, and organize office and administrative supplies.

Executive Materials and Special Projects

Prepare professional‑grade presentations and documents for senior leadership, demonstrating master‑level proficiency in Microsoft PowerPoint.
Support special projects and ad hoc initiatives for the CFO and LIFT leaders, including cross‑functional coordination where needed.
Ensure adherence to company policies, procedures, and all applicable PCI, cGMP, and GCP guidelines.

Professional Standards

Demonstrate consistent attendance, punctuality, and reliability as an essential function of the role.
Flex outside standard business hours as needed; this position is not a traditional Monday–Friday, 9‑to‑5 role.
Perform other duties as assigned.

Core Competencies

Executive Organization & Prioritization

Expert management of complex executive calendars and shifting priorities
Ability to triage, anticipate needs, and ensure proactive follow‑through

Discretion & Confidentiality

Trusted with sensitive financial, legal, and IT information
Exercises sound judgment when handling executive‑level communications

Communication Excellence

Clear, professional written and verbal communication
Confident interaction with senior leaders, external partners, and stakeholders

Technical Proficiency

Master‑level proficiency: Microsoft PowerPoint and Outlook
Strong proficiency: Microsoft Excel and Microsoft Teams
Working proficiency with Zoom, SharePoint, Workday, dashboards, and digital workflows

Problem Solving & Adaptability

Anticipates challenges and resolves issues before escalation
Maintains composure and effectiveness in high‑pressure environments

Global & Cross‑Functional Awareness

Effective coordination across time zones and cultures
Supports Legal, Finance, and IT leaders with awareness of functional nuances

Executive Presence

Represents the Offices of the CFO, CIO, and General Counsel with professionalism and credibility
Demonstrates resilience, flexibility, and accountability

Work Environment

Primarily office‑based or remote desk environment
Noise level typically quiet

Qualifications

Required

Exceptional Team Player
Hands-on, positive personality with a “can-do” attitude
Associate’s degree in a related field and/or 5+ years of relevant experience
Advanced computer skills, including expert use of PowerPoint, Excel and Outlook
Full professional proficiency in English (written and verbal)
Strong reasoning and problem‑solving skills
Ability to work independently and collaboratively
Professional demeanor and sound judgment
Adaptability to evolving priorities and environments

#LI-LM1

The hiring range for this position is $61,600 to $75,000 annually plus eligibility for an annual performance bonus. Final offer amounts are determined by multiple factors including but not limited to specific and relevant experience, education, credentials, geography, and subject matter expertise. PCI offers full-time employees a competitive benefits package that includes paid time off, health insurance coverage (including dental and vision), flexible spending account, and 401(k).

Join us and be part of building the bridge between life changing therapies and patients. Let’s talk future

Equal Employment Opportunity (EEO) Statement:
PCI Pharma Services is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.

At PCI, Equity and Inclusion are at the core of our company’s purpose: Together, delivering life-changing therapies. We are committed to cultivating an inclusive workplace by holding ourselves accountable to the highest standards of understanding, fairness, respect, and equal opportunity – at every level. We envision a PCI community where everyone can belong and grow, and we strive to bring this vision to reality by continuously and intentionally assessing our people practices, policies and programs, marketing approach, and workplace culture.

Apply Now

Refine Your Search

desk coordinator jobs in rockford, il

Executive Assistant to CFO

Dental Front Desk Coordinator (FT)

Distribution Coordinator

Service Coordinator

HR Generalist, Human Resources, Days, Full Time

Procurement Specialist (936)

Zillow Flex Real Estate Agent

Visit Experience Coordinator

Clinical Coordinator: Registered Nurse

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