Top 8 Executive administrative assistant Jobs in Rockford, Il

Executive Assistant/Human Resources
Scandroli Construction —Rockford, IL
- $60,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- OSHA
- Profit sharing
- Wellness program
Quick Apply
Executive Assistant to CFO
PCI Pharma Services —Rockford, IL
- $61,600 - $75,000 a year
- Full-time
- Microsoft Outlook
- 5 years
- English
- Health insurance
- Dental insurance
Administrative Assistant
The Salvation Army Central Territory —Rockford, IL
- $15.75 - $18.90 an hour
- Microsoft Excel
- Management
- Writing skills
- Disability insurance
- Health insurance
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Data/Transportation Support
Community Action Agency for McHenry County Head Start —Woodstock, IL
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Executive Assistant/Human Resources

Scandroli Construction
Rockford, IL

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Job Details

Full-time
$60,000 - $85,000 a year

Benefits

Profit sharing
Wellness program
Paid holidays
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching

Qualifications

Office supply management
HR policy development
Confidential information handling
Microsoft Excel
Office activity coordination
Microsoft Outlook
OSHA
HR legal compliance
Executive administrative support
Organizational skills
Employment law in talent management
Office equipment management
Microsoft Outlook Calendar
Payroll processing
Office record organization

Full Job Description

Scandroli Construction Company, a fourth-generation, family-owned business with over a century of excellence in the construction industry, is seeking to grow our team. Known for our commitment to quality craftsmanship, integrity, and community, we offer the opportunity to work on diverse and challenging projects while being part of a collaborative, family-oriented culture.

We are seeking a highly organized, proactive professional to combine Executive Assistant, Human Resources, and Office Management responsibilities for a small–to–mid-sized construction company. This role supports the owner and the operations team by managing HR functions, overseeing day-to-day office operations, and providing high-level administrative support to the owner to help drive company efficiency and culture.

Essential Duties and Responsibilities

Lead all aspects of the employee lifecycle, including recruitment, onboarding, employee records management, benefits administration, offboarding, and ensuring compliance with federal and state employment laws and company policies.
Coordinate employee performance management, training and development initiatives, employee relations, and maintain HR policies, the employee handbook, and job descriptions.
Oversee daily office operations, including office supplies, equipment, vendor relationships, facilities management, assist of office budget, expense tracking, and efficient office systems and recordkeeping.
Serve as Executive Assistant to the Owner by managing calendars, travel arrangements, meeting preparation and follow-up, correspondence, reports, presentations, and confidential communications.
Coordinate special projects, monitor project timelines, facilitate internal communications, and provide administrative support to executive and management meetings.
Develop and implement efficient administrative processes and workflows that support organizational effectiveness and continuous improvement.
Perform other duties and special projects as assigned.Bottom of Form

Required Qualifications:

3-5 years of experience directly related to office and Human Resources management.
Working knowledge of employment law, payroll processes, benefits administration, and OSHA/safety basics.
Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with project management tools preferred.
Strong organizational, time-management, and multitasking skills; ability to prioritize in a fast-paced environment.
Excellent written and verbal communication, interpersonal skills and professional presence.
Discretion and ability to handle confidential matters with integrity.

Preferred Qualifications:

· Construction industry experience strongly preferred.

Education

Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred; equivalent experience considered.
HR certification (PHR, SHRM-CP) a plus.

Exceptional Benefits Package

We believe in taking care of our team so they can thrive both at work and at home. Our comprehensive benefits package includes:

· 100% Company-Paid Medical, Dental & Vision Coverage – for employees,

· beginning the first of the month after 90 days of employment.

· 401(k) with 3% Employer Safe Harbor Contribution – automatic contribution to

· help grow your retirement savings.

· Profit-Sharing Plan – discretionary contributions to reward company success.

· Generous Paid Time Off – 120 hours of PTO annually plus paid holidays,

· including New Year’s Day, Memorial Day, July 4 th, Labor Day, Thanksgiving,

· Christmas Eve (half day), and Christmas Day.

· Wellness Program – company-paid BetterLife Wellness program to support your

health and well-being.

How to Apply: If you’re ready to join a fast-growing company where you can make a real difference, we want to hear from you! Please submit your resume and a brief cover letter outlining why you’d be a great fit for the combined Executive Assistant, HR, and Office Management position at Scandroli Construction.

Pay: $60,000.00 - $85,000.00 per year

Benefits:

401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Experience:

Executive administrative support: 2 years (Required)

Work Location: In person

Quick Apply

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executive administrative assistant jobs in rockford, il

Executive Assistant/Human Resources

Executive Assistant to CFO

Administrative Assistant

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