Top 54 House assistant Jobs in Rockford, Il

Office Manager/Administrative Assistant
Shelter Care —Rockford, IL
- From $21 an hour
- Part-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Housekeeper personal assistant
Disabled man needs assistant in Loves Park —Loves Park, IL
- $21 - $23 an hour
- Part-time
- In-person
- Entry level
Quick Apply
8d
Veterinarian
Global Talent Partners —Illinois
- Up to $160,000 a year
- Rotating shift
- Mid-level
- Medical-surgical
- Operating room
- Paid holidays
- Health insurance
Quick Apply
General Manager – Melt N Dip (Full‑Time)
Melt N Dip —Rockford, IL
- $75,000 - $90,000 a year
- Weekends as needed
- Sales
- ServSafe
- Ability to walk for extended periods
Quick Apply
Business Assistant
815 Dental Studio —Rockford, IL
- $20 - $23 an hour
- Dental office
- Entry level
- Health insurance
- Paid time off
Quick Apply
Provider Enrollment Credentialing Coordinator 1
Mercy Health System Corporation —Rockford, IL
- $20.72 - $33.15 an hour
- Full-time
- Word processing
- Basic math
- Mid-level
- Paid parental leave
- Health savings account
Quick Apply
Business Assistant
Burch Dental —Machesney Park, IL
- $20 - $22 an hour
- Dental office
- High school diploma or GED
- Entry level
- Continuing education credits
- Health insurance
Quick Apply
Assistant Store Manager Operations
DICK'S Sporting Goods —Rockford, IL
- $60,000 - $84,000 a year
- Full-time
- Background check
- Merchandising
- Mid-level
13d
Busser
Old Chicago Pizza and Taproom —Rockford, IL
- Part-time
- Casual dining restaurant
- 16+ years old
- Entry level
- Disability insurance
- Health insurance
Quick Apply
Assistant Service Manager
Texas Roadhouse —Rockford, IL
- $43,000 - $70,000 a year
- Full-time
- Casual dining restaurant
- Sales
- Cooking
- Profit sharing
- Paid parental leave
Assistant Kitchen Manager
Texas Roadhouse —Rockford, IL
- $43,000 - $70,000 a year
- Full-time
- Mid-level
- Restaurant
- Kitchen
- Profit sharing
- Paid parental leave
Service Manager
Texas Roadhouse —Rockford, IL
- $43,000 - $70,000 a year
- Full-time
- Sales
- Mid-level
- Team management
- Profit sharing
- Paid parental leave
In-Shop
Jimmy John's —Rockford, IL
- $9.00 - $17.50 an hour + tips
- Part-time
- Serving
- Management
- Quick service & fast food restaurant
- Health insurance
- 401(k) matching
Server - Fine Dining (Part Time)
Hard Rock Casino Rockford —Rockford, IL
- $2 - $25 an hour
- Part-time
- Background check
- 18 years or older
- High school diploma or GED
Quick Apply
Kitchen Manager
Texas Roadhouse —Rockford, IL
- $43,000 - $70,000 a year
- Full-time
- Mid-level
- Restaurant
- Kitchen
- Profit sharing
- Paid parental leave
Server - Fine Dining (Full Time)
Hard Rock Casino Rockford —Rockford, IL
- $2 - $25 an hour
- Weekends as needed
- Background check
- 18 years or older
- High school diploma or GED
Quick Apply
Assistant Groomer
Meyers Pet Care —Roscoe, IL
- $15 - $20 an hour
- Full-time
- Computer literacy
- High school diploma or GED
- Ability to lift 50 pounds
- Flexible spending account
- Employee discount
Quick Apply
Dental Assistant
815 Dental Studio —Cherry Valley, IL
- $20 - $23 an hour
- Dental office
- Mid-level
- Cleaning
- Health insurance
- Paid time off
Quick Apply
Line Cook - Henry Dorrbaker's
Henry Dorrbaker LLC —Beloit, WI
- $16 - $20 an hour
- Part-time
- Customer service
- Basic math
- Ability to lift 50 pounds
- Health insurance
- 401(k)
Food & Beverage Supervisor - Velvet Buffalo
Velvet Buffalo —Beloit, WI
- $24 - $28 an hour
- Part-time
- 18 years or older
- Sales
- Basic math
- Health insurance
- 401(k)
10d

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house assistant jobs near rockford, il

Office Manager/Administrative Assistant

Shelter Care
Rockford, IL

Quick Apply

Job Details

Part-time | Full-time
From $21 an hour

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Interpersonal skills
Executive administrative support
Driver's License
Attention to detail
Organizational skills
Newsletters (communication methods)
Office management
Associate's degree

Full Job Description

Overview

The Office Manager serves as the administrative and operational hub of Shelter Care. This position provides front-line hospitality to clients, donors, and guests; manages day-to-day office operations; supports the Executive Director with basic grant administration; supports the Finance and Development Directors; and produces the organization's monthly newsletter and updates the website. This is a part-time position (30 hours/week, benefits eligible). Expected hours are Monday-Friday 8:30 - 3:00 with a 30-minute lunch break. The role requires strong organizational skills, discretion with confidential and financial information, and comfort learning new software and systems.

Reports to: Finance Director

A cover letter is required for consideration. Please see below for additional information.

KEY RESPONSIBILITIES:

Reception & Front Office

Greet clients, donors, and guests at the front door and serve as the first point of contact for the organization.
Receive and open incoming mail and distribute it appropriately within the office.
Answer and route incoming phone calls.
Order and maintain office supplies.
Make trips to the post office as needed.

Facilities, Equipment & Vendor Coordination

Troubleshoot day-to-day issues with the copier/printer and internet-based phone system; escalate to and coordinate with outside vendors for repairs when issues cannot be resolved in-house.
Schedule and track vehicle maintenance and repairs for agency vehicles.

Financial & Donation Processing

Log checks received and prepare the weekly bank deposit slip.
Enter donations into the donor database accurately and in a timely manner.
Manage and reconcile petty cash.
Scan and forward receipts and invoices to the Finance Director.
Collect rent from the agency's six tenants.
Schedule furniture and household item donation pickups/drop-offs on the Donation Coordinator's Google Calendar.

Development & Donor Relations Support

Draft thank-you letters to donors.
Assist the Development Director in tracking donors and preparing marketing materials for fundraising events.
Design and distribute a monthly newsletter using Constant Contact and Canva.
Update website content as needed.

Grant & Executive Support

Maintain the grant due-date calendar for the Executive Director and provide advance reminders of upcoming deadlines.
Proofread and edit grant applications drafted by the Executive Director.
Mail or email completed grant applications and required attachments to funders.

Board of Directors Support

Correspond with Board members to remind them of upcoming board meetings.
Assemble the monthly board packet and distribute it to directors via email.

Other

Perform other duties as assigned.

Qualifications

Associate's degree required.
Prior office management, administrative, or executive support experience, ideally in a nonprofit setting.
Genuine comfort with technology and a demonstrated ability to learn new software and databases quickly and independently — this is one of the most important qualifications for this role.
Strong written communication skills, including proofreading and editing.
Proficiency with Google Workspace (Calendar, Gmail, Docs/Sheets), Microsoft Office, and general office equipment.
Experience with (or ability to quickly learn) a donor database, Constant Contact, Canva, and basic website content management.
Comfort troubleshooting basic office technology (printers/copiers, VoIP phone systems) and coordinating vendor support.
Strong attention to detail and accuracy, particularly with financial and donor data.
Ability to manage multiple deadlines and shifting priorities across departments.
Discretion and sound judgment in handling confidential donor, financial, and personnel information.
Warm, welcoming demeanor with clients, donors, and guests, consistent with the agency's mission and values.
Valid driver's license for post office and errand trips as needed.

Work Environment

Office environment with moderate noise. The role requires regular use of a computer, telephone, and standard office equipment, and occasional local travel (e.g., post office, rental properties, vendor errands). Frequent talking and hearing. Occasional lifting of up to 20 lbs.

A COVER LETTER IS REQUIRED

Your cover letter should explain how your past jobs and skills translate to this position. This is especially helpful if your background doesn't look like a typical "office manager" resume, if you're coming from a different field, or if you appear overqualified on paper for a part-time position.

Because this role involves regular proofreading and editing of grant applications and donor communications, your cover letter will also be read as a writing sample. Applications without a cover letter, or with a generic one, will not be considered as strongly as those that speak directly to this role.

Pay: From $21.00 per hour

Benefits:

401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Application Question(s):

Did you submit a cover letter?

Education:

Associate (Required)

Experience:

Office management: 1 year (Preferred)
Administrative Assistance: 2 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

house assistant jobs in rockford, il

Office Manager/Administrative Assistant

Housekeeper personal assistant

Veterinarian

General Manager – Melt N Dip (Full‑Time)

Business Assistant

Provider Enrollment Credentialing Coordinator 1

Business Assistant

Assistant Store Manager Operations

Busser

Assistant Service Manager

Assistant Kitchen Manager

Service Manager

In-Shop

Server - Fine Dining (Part Time)

Kitchen Manager

Server - Fine Dining (Full Time)

Assistant Groomer

Dental Assistant

Line Cook - Henry Dorrbaker's

Food & Beverage Supervisor - Velvet Buffalo

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