Top 28 Property assistant Jobs in Rockford, Il

Office Manager/Administrative Assistant
Shelter Care —Rockford, IL
- From $21 an hour
- Part-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Assistant Community Manager
Manufactured Home Communities —Davis Junction, IL
- $30,000 - $33,000 a year
- Full-time
- Background check
- Mid-level
- Residential
- Relocation assistance
- Health insurance
Quick Apply
3d
Low Income Program Manager
Rockford Housing Authority —Rockford, IL
- $48,000 - $80,000 a year
- Full-time
- Ability to walk for extended periods
- English
- Windows
- On-the-job training
Insurance Office Assistant
COUNTRY Financial - Chris Criddle —Byron, IL
- $16 - $20 an hour
- Part-time
- Microsoft Outlook
- Computer literacy
- Office
- Professional development assistance
- Flexible schedule
Quick Apply
4d
Assistant Manager
GOODWILL INDUSTRIES OF NORTHERN IL —Rockford, IL
- $20.50 - $25.00 an hour
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental insurance
Assistant Property Manager - Affordable
EVERGREEN REAL ESTATE SERVICES LLC —Rockford, IL
- $19 - $20 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
Quick Apply
Real Estate Agent
Fidelity Homes, Powered by Keller Williams Realty Signature —Loves Park, IL
- $75,000 - $500,000 a year
- Part-time
- Hybrid work
- Bilingual
- Data analysis skills
- Residential
- Professional development assistance
- Flexible schedule
Quick Apply
Shift Lead / Part Time - Rockford, IL
Save A Lot —Rockford, IL
- $17 - $20 an hour
- Part-time
- 18 years or older
- Ability to walk for extended periods
- Basic math
- Health insurance
- Dental insurance
Marketing Manager
Aqua-Aerobic Systems —Loves Park, IL
- $114,400 - $150,000 a year
- Full-time
- 5 years
- Writing skills
- Office
- Profit sharing
- Paid parental leave
Marketing Manager
Aqua Aerobic —Loves Park, IL
- $114,400 - $150,000 a year
- Full-time
- 5 years
- Writing skills
- Office
- Profit sharing
- Paid parental leave
Quick Apply
Housekeeping Assistant
Lutheran Outdoor Ministries Center —Oregon, IL
- From $16 an hour
- Part-time
- Background check
- Office
- Ability to lift 50 pounds
- Flexible schedule
Quick Apply
14h
Security Officer
Beloit College —Beloit, WI
- From $17 an hour
- Overtime
- CPR Certification
- Ability to walk for extended periods
- Residential
Quick Apply
10d
Assistant Manager
Culver's —Rockford, IL
- $19.50 - $22.50 an hour
- Weekends as needed
- Mid-level
- Quick service & fast food restaurant
- Mentoring
- Paid time off
Quick Apply
Funeral Director/Embalmer
Park Lawn Corporation —Rockford, IL
- Overtime
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- 401(k)
Quick Apply
11d
Regional Supervisor
Dunkin —Beloit, WI
- From $60,000 a year
- Weekends as needed
- Background check
- Clean driving record
- 5 years
- Paid training
- Disability insurance
Quick Apply
Shift Lead
Dairy Queen —Rockford, IL
- Part-time
- High school diploma or GED
- Ability to lift 50 pounds
- Quick service & fast food restaurant
Quick Apply
0029 - Assistant Store Manager PT
Lids —Rockford, IL
- $15.50 - $17.00 an hour
- Part-time
- Ability to walk for extended periods
- Merchandising
- Mid-level
- Employee discount
Quick Apply
Registered Nurse (3rd Shift Full-Time)
FAIRHAVEN CHRISTIAN RETIREMENT CENTER —Rockford, IL
- $31.75 - $35.50 an hour
- Part-time
- CPR Certification
- Nursing
- Vital signs
- Paid time off
- 403(b)
7d
Multi Unit Manager
Dunkin —Beloit, WI
- Full-time
- Sales
- English
- Mid-level
Quick Apply
Restaurant Manager
Dunkin —Beloit, WI
- $46,000 - $56,000 a year
- Full-time
- Background check
- Mid-level
- Analysis skills
- Paid training
- Disability insurance
Quick Apply

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property assistant jobs near rockford, il

Office Manager/Administrative Assistant

Shelter Care
Rockford, IL

Quick Apply

Job Details

Part-time | Full-time
From $21 an hour

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Interpersonal skills
Executive administrative support
Driver's License
Attention to detail
Organizational skills
Newsletters (communication methods)
Office management
Associate's degree

Full Job Description

Overview

The Office Manager serves as the administrative and operational hub of Shelter Care. This position provides front-line hospitality to clients, donors, and guests; manages day-to-day office operations; supports the Executive Director with basic grant administration; supports the Finance and Development Directors; and produces the organization's monthly newsletter and updates the website. This is a part-time position (30 hours/week, benefits eligible). Expected hours are Monday-Friday 8:30 - 3:00 with a 30-minute lunch break. The role requires strong organizational skills, discretion with confidential and financial information, and comfort learning new software and systems.

Reports to: Finance Director

A cover letter is required for consideration. Please see below for additional information.

KEY RESPONSIBILITIES:

Reception & Front Office

Greet clients, donors, and guests at the front door and serve as the first point of contact for the organization.
Receive and open incoming mail and distribute it appropriately within the office.
Answer and route incoming phone calls.
Order and maintain office supplies.
Make trips to the post office as needed.

Facilities, Equipment & Vendor Coordination

Troubleshoot day-to-day issues with the copier/printer and internet-based phone system; escalate to and coordinate with outside vendors for repairs when issues cannot be resolved in-house.
Schedule and track vehicle maintenance and repairs for agency vehicles.

Financial & Donation Processing

Log checks received and prepare the weekly bank deposit slip.
Enter donations into the donor database accurately and in a timely manner.
Manage and reconcile petty cash.
Scan and forward receipts and invoices to the Finance Director.
Collect rent from the agency's six tenants.
Schedule furniture and household item donation pickups/drop-offs on the Donation Coordinator's Google Calendar.

Development & Donor Relations Support

Draft thank-you letters to donors.
Assist the Development Director in tracking donors and preparing marketing materials for fundraising events.
Design and distribute a monthly newsletter using Constant Contact and Canva.
Update website content as needed.

Grant & Executive Support

Maintain the grant due-date calendar for the Executive Director and provide advance reminders of upcoming deadlines.
Proofread and edit grant applications drafted by the Executive Director.
Mail or email completed grant applications and required attachments to funders.

Board of Directors Support

Correspond with Board members to remind them of upcoming board meetings.
Assemble the monthly board packet and distribute it to directors via email.

Other

Perform other duties as assigned.

Qualifications

Associate's degree required.
Prior office management, administrative, or executive support experience, ideally in a nonprofit setting.
Genuine comfort with technology and a demonstrated ability to learn new software and databases quickly and independently — this is one of the most important qualifications for this role.
Strong written communication skills, including proofreading and editing.
Proficiency with Google Workspace (Calendar, Gmail, Docs/Sheets), Microsoft Office, and general office equipment.
Experience with (or ability to quickly learn) a donor database, Constant Contact, Canva, and basic website content management.
Comfort troubleshooting basic office technology (printers/copiers, VoIP phone systems) and coordinating vendor support.
Strong attention to detail and accuracy, particularly with financial and donor data.
Ability to manage multiple deadlines and shifting priorities across departments.
Discretion and sound judgment in handling confidential donor, financial, and personnel information.
Warm, welcoming demeanor with clients, donors, and guests, consistent with the agency's mission and values.
Valid driver's license for post office and errand trips as needed.

Work Environment

Office environment with moderate noise. The role requires regular use of a computer, telephone, and standard office equipment, and occasional local travel (e.g., post office, rental properties, vendor errands). Frequent talking and hearing. Occasional lifting of up to 20 lbs.

A COVER LETTER IS REQUIRED

Your cover letter should explain how your past jobs and skills translate to this position. This is especially helpful if your background doesn't look like a typical "office manager" resume, if you're coming from a different field, or if you appear overqualified on paper for a part-time position.

Because this role involves regular proofreading and editing of grant applications and donor communications, your cover letter will also be read as a writing sample. Applications without a cover letter, or with a generic one, will not be considered as strongly as those that speak directly to this role.

Pay: From $21.00 per hour

Benefits:

401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Application Question(s):

Did you submit a cover letter?

Education:

Associate (Required)

Experience:

Office management: 1 year (Preferred)
Administrative Assistance: 2 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

property assistant jobs in rockford, il

Office Manager/Administrative Assistant

Assistant Community Manager

Low Income Program Manager

Insurance Office Assistant

Assistant Manager

Assistant Property Manager - Affordable

Real Estate Agent

Shift Lead / Part Time - Rockford, IL

Marketing Manager

Marketing Manager

Housekeeping Assistant

Security Officer

Assistant Manager

Funeral Director/Embalmer

Regional Supervisor

Shift Lead

0029 - Assistant Store Manager PT

Registered Nurse (3rd Shift Full-Time)

Multi Unit Manager

Restaurant Manager

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