JOB SUMMARY:
The Administrative Coordinator provides administrative, clerical, and organizational support to ensure efficient operations of the Veterans Assistance Commission of Winnebago County.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
As the Administrative Coordinator at the VACWC, you will work directly with the Superintendent and office staff to guarantee all administrative tasks are efficiently and effectively implemented to the best of your ability to include, but not limited the following duties and responsibilities:
- Maintain records, files, and databases in an organized, secure, and accessible manner.
- Draft correspondence, memoranda, and reports as directed by the Superintendent.
- Manage calendars, schedule meetings, and coordinate logistics for the Superintendent.
- Serve as secretary to the VACWC Superintendent.
- Assist with processing incoming and outgoing mail and correspondence.
- Perform other administrative duties as assigned to support the mission and operations of the VACWC.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Demonstrated ability to work independently, prioritize tasks, and meet deadlines.
- Commitment to serving veterans and supporting the mission of the VACWC.
Preferred Qualifications:
- Honorably discharged Veterans will be given preference during the hiring process.
- Knowledge of Open Meetings Act and Freedom of Information Act.
- Familiarity with veterans’ services, public administration, or governmental operations.
- Experience taking and preparing formal meeting minutes.
- High school diploma or equivalent; Associate degree or administrative certification preferred.
- Minimum of two (2) years of administrative or secretarial experience, preferably in a governmental or nonprofit setting.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with databases and electronic filing systems.
- Strong organizational skills and attention to detail.
Work Environment:
- Office setting with occasional travel for meetings or trainings.
- Requires sitting for extended periods, with occasional lifting of materials up to 20 lbs.
Supplemental Information:
- The employee must be a citizen of the United States or a lawful resident alien.
- Attire is expected to be business casual and formal attire for certain outreach events or meetings.
- Must have reliable transportation and be punctual.
- Must be able to attend outreach events occasionally including evenings and weekends when required.
- The VACWC offers a competitive salary and benefit package.
- Employment is contingent of successful completion of a drug and alcohol screening and may include a pre-employment medical exam, completing VACWC in-house training, and completing the VACWC’s mandatory six to twelve-month probationary period.
- VACWC is committed to be a diverse and inclusive workplace and is proud to be an equal opportunity employer (EEO).
- The safety of others refers to the responsibility for all staff and all other people’s safety, either inherent in the job or to assure the safety of the general public in the VACWC Office or during any outreach event you participate in. This position requires some responsibility for safety and health of others and/or for occasional enforcement of the standards of public safety or health.
- Veterans Assistance Commission of Winnebago County is an Equal Opportunity Employer. ADA requires the VACWC to provide reasonable accommodations to qualified persons with disabilities in order to perform the Essential Functions of this employment position. Prospective and current employees are encouraged to discuss ADA accommodations with executive staff.
LICENSES & CERTIFICATIONS
National Accreditation of County Veteran Service Officers (NACVSO).
PHYSICAL DEMANDS
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement. You are required to perform moderate dexterity in operating machinery, tools, or office equipment.
Requires light to medium work involving standing, walking some of the time, walking up and down stairs, and exerting up to 20 pounds of force on a regular basis when ordering and stocking paper.
Unavoidable hazards refer to unusual conditions in the work environment that may cause illness or injury. This position is exposed to contact to people from all walks of life on a day-to-day basis. Office temperatures can range from extreme heat to cold. Sensory requirements refer to hearing, sight, touch, taste, and smell necessary to perform the tasks required by the position efficiently. The position requires normal visual acuity and field of vision, hearing and speaking abilities.
SUPERVISORY RESPONSIBILITIES:
- This position has NO supervisory responsibilities
Job Type: Full-time
Pay: $43,680.00 - $49,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
Application Question(s):
- Are you an Honorably Discharged United States Military Veteran?
Work Location: In person
