Operations Coordinator – Administration, AI & Proposal Management
L&P Global Security, LLC
Location: Dallas, TX (100% On-Site)
Job Type: Full-Time
Join One of Texas' Fast-Growing Security Companies
At L&P Global Security, we're more than a private security company—we're a team dedicated to protecting schools, government agencies, commercial businesses, and communities across Texas.
As we continue to grow, we're looking for someone who wants more than just a job.
We're looking for someone who wants to build a career.
This is not a traditional administrative position.
You'll work directly with executive leadership, help support major government and commercial contracts, leverage modern AI tools to improve business operations, and play a key role in helping our company continue its rapid growth.
If you're naturally organized, love learning new technology, embrace AI, enjoy solving problems, and thrive in a fast-paced environment where every day is different, we'd love to meet you.
Position Summary
The Operations Coordinator serves as the administrative and operational backbone of our organization.
This role combines executive administrative support, proposal management, business operations, compliance coordination, and process improvement into one exciting opportunity.
The successful candidate is highly organized, adaptable, proactive, and comfortable managing multiple priorities while maintaining exceptional attention to detail.
We're looking for someone who enjoys taking ownership, continuously learning new skills, and finding smarter ways to work through technology and AI.
What You'll Do
Executive & Administrative Support
- Manage daily office operations and administrative activities.
- Provide direct administrative support to executive leadership.
- Coordinate calendars, meetings, travel, and appointments.
- Answer and route incoming phone calls professionally.
- Prepare reports, presentations, business correspondence, and executive communications.
- Maintain highly organized electronic and physical filing systems.
- Coordinate office vendors, supplies, and facility needs.
- Welcome visitors and provide outstanding customer service.
- Handle confidential company and employee information with professionalism.
- Assist leadership with special projects and company initiatives.
Proposal & RFP Management
- Research and identify government, education, municipal, and commercial security bid opportunities.
- Prepare professional responses to RFPs, RFQs, RFIs, and proposal requests.
- Coordinate with Operations, HR, Finance, and Executive Leadership to gather proposal content.
- Ensure every submission meets solicitation requirements and deadlines.
- Maintain proposal libraries, resumes, certifications, licenses, references, and supporting documentation.
- Track proposal schedules, contract renewals, awards, and upcoming opportunities.
- Continuously improve proposal quality, organization, and submission efficiency.
AI, Technology & Process Improvement
We believe technology should make work easier—not more complicated.
We're looking for someone who enjoys learning and using modern AI tools to improve productivity and automate repetitive work.
Responsibilities include:
- Utilizing AI tools such as ChatGPT, Microsoft Copilot, Google Gemini, Claude, or similar platforms to improve efficiency.
- Researching new technologies that improve business operations.
- Creating and improving templates, workflows, and internal processes.
- Identifying opportunities for automation and increased productivity.
- Supporting the implementation of new software and technology solutions.
- Helping leadership leverage technology to scale the business.
Experience with AI is preferred but not required. What matters most is your curiosity, willingness to learn, and enthusiasm for embracing new technology.
Operations & Compliance Support
- Assist with employee onboarding and personnel documentation.
- Maintain licensing, certification, and compliance records.
- Support contract administration and client documentation.
- Monitor deadlines for licenses, renewals, certifications, and contracts.
- Prepare operational reports and spreadsheets.
- Assist with scheduling and staffing reports.
- Coordinate internal projects across multiple departments.
What Makes Someone Successful Here
Our best team members are:
- Fast learners who enjoy new challenges.
- Highly adaptable when priorities change.
- Comfortable using technology and learning new software.
- Naturally organized with exceptional attention to detail.
- Excellent written and verbal communicators.
- Resourceful problem-solvers who take initiative.
- Dependable professionals who follow through on commitments.
- Positive team players who support others.
- Curious individuals who enjoy continuous learning.
- Comfortable working independently while collaborating across departments.
- Excited about using AI and technology to work smarter.
Qualifications Preferred
- Associate's or Bachelor's degree in Business Administration or related field.
- Three or more years of administrative, operations, executive support, or project coordination experience.
- Experience preparing RFPs, proposals, government bids, or technical documents.
- Experience in private security, government contracting, construction, public safety, facilities management, or similar industries.
Required Skills
- Outstanding written communication and professional business writing.
- Strong proofreading and editing abilities.
- Excellent organizational and time management skills.
- Ability to manage multiple deadlines simultaneously.
- Strong analytical and problem-solving skills.
- High level of professionalism and confidentiality.
Technology Skills
Required:
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Microsoft PowerPoint
- Adobe Acrobat
Preferred:
- Microsoft Teams
- SharePoint
- CRM software
- Proposal management software
- Electronic document management systems
- AI tools such as ChatGPT, Microsoft Copilot, Google Gemini, Claude, or similar platforms
Don't worry if you haven't used every application. We value people who learn quickly and enjoy mastering new technology.
Why Join L&P Global Security?
This is an opportunity to make a real impact.
Unlike large corporations where you're one of thousands, your work here will directly influence the success and growth of our company.
When you join our team, you'll have the opportunity to:
- Work directly with executive leadership.
- Contribute to high-profile government and commercial contracts.
- Learn government contracting and proposal management.
- Develop expertise in AI and modern business technology.
- Expand your skills across operations, compliance, administration, HR, and business development.
- Help shape the future of a rapidly growing company.
- Grow professionally as new opportunities emerge within the organization.
We're committed to creating an environment where talented, motivated people can learn, grow, and build rewarding long-term careers.
Working Conditions
- Full-time position.
- Monday through Friday.
- 100% on-site in our Dallas office.
- Occasional overtime may be required during major proposal deadlines.
Career Growth Opportunity:
This role is designed for someone who wants to grow with our company. As L&P Global Security continues to expand, high-performing team members will have opportunities to take on increased responsibilities and advance into leadership roles within operations and administration.
Our Ideal Candidate
- You're someone who naturally takes ownership rather than waiting for instructions.
- You enjoy solving problems, finding better ways to do things, and continuously improving your work.
- You're comfortable with change, excited about technology, and eager to learn new skills—including AI tools that are transforming today's workplace.
- Most importantly, you're looking for a company where your ideas matter, your contributions are recognized, and your career can grow alongside the organization.
If that sounds like you, we'd love to hear from you.
Pay: $50,000.00 - $55,000.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Paid time off
- Professional development assistance
- Vision insurance
Work Location: In person
