Top 497 Administrative assistant Jobs in Rockwall Tx

Project Administrator
Johns Lyng USA —Carrollton, TX
- $50,000 a year
- Mid-level
- Office
- Criminal background check
- Health savings account
- Dental insurance
Quick Apply
9d
Administrative Clerical
Walmart —Terrell, TX
- $24.50 - $29.00 an hour
- Full-time
- High school
- Entry level
- Paid jury duty
- Disability insurance
12d
Dealership Administrative Assistant
Group 1 Automotive, Inc. —Rockwall, TX
- From $18 an hour
- Full-time
- Dealership
- Administrative experience
- Organizational skills
- Paid training
- Disability insurance
Quick Apply
Administrative Assistant I - General
Health & Human Services Comm —Terrell, TX
- $2,606.00 - $3,404.91 a month
- Extended hours
- 18 years or older
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Opportunities for advancement
Quick Apply
3d
Corporate Receptionist - Oil & Gas
Bracane Company —Dallas, TX
- $24 - $26 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant Role
USA Renovations —Wylie, TX
- $35,000 - $50,000 a year
- Full-time
- Experience equivalent to degree accepted
- 1 year
- Communication skills
- Paid holidays
- Dental insurance
Administrative Assistant I Community Relations
Health & Human Services Comm —Terrell, TX
- $2,606.00 - $3,404.91 a month
- Extended hours
- 18 years or older
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Opportunities for advancement
Quick Apply
4d
Front Office Assistant
Miracle-Ear —Rockwall, TX
- $19 an hour
- Full-time
- Inventory management
- Mid-level
- Windows
- Health savings account
- Paid holidays
Quick Apply
HR Specialist (Administration/Operations)
City of Garland —Garland, TX
- $61,000 - $70,000 a year
- Full-time
- Microsoft Outlook
- Writing skills
- Research
3d
Administrative Assistant
Digital Essentials —Dallas, TX
- $30 - $35 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Employee assistance program
Quick Apply
Finance Secretary
Toyota of Rockwall —Rockwall, TX
- Full-time
- Dealership
- Computer literacy
- Pass drug screening
- Dental insurance
- 401(k)
Quick Apply
Administrative Assistant Senior Analyst
NTT Ltd —Plano, TX
- $75,000 - $110,000 a year
- Full-time
- Writing skills
- Mid-level
- Office
Administrative Assistant Transportation
Community Independent School District —Nevada, TX
- $37,997.40 - $55,933.30 a year
- Full-time
- School experience
- Word processing
- English
9d
Executive Administrative Assistant IV
WCL Group —Plano, TX
- $46.75 an hour
- Full-time
- Microsoft Excel
- Writing skills
- English
8d
Receptionist/Administrative Assistant
Sobha Realty —Plano, TX
- $50,000 - $60,000 a year
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
- Health insurance
- Dental insurance
Quick Apply
10d
Unit Secretary (Weekends Only)
ClearSky Rehabilitation Hospital of Rockwall County, LLC —Heath, TX
- Weekends only
- Clean driving record
- Hospital
- Word processing
Quick Apply
11d
Area Coordinator
Health & Human Services Comm —Terrell, TX
- $3,101.00 - $4,365.66 a month
- Extended hours
- 18 years or older
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Opportunities for advancement
Quick Apply
3d
TEMP - Admin I
City of Garland —Garland, TX
- Part-time
- Office
- High school diploma or GED
- Data entry
11d
Clinic Administrative Assistant
Baylor Scott & White Health —Dallas, TX
- Writing skills
- Mid-level
- High school diploma or GED
- Health insurance
- Tuition reimbursement
1d
Sales and Catering Administrative Assistant
Hilton Dallas/Rockwall Lakefront —Rockwall, TX
- $18 an hour
- Inventory management
- Office
- Hotel
- Disability insurance
- Health insurance
Quick Apply

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Project Administrator

Johns Lyng USA -
Carrollton, TX

Quick Apply

Job Details

$50,000 a year
9 days ago

Benefits

Health savings account
Dental insurance
Flexible spending account
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Project team coordination
Customer records maintenance
Managing customer accounts
Construction payment applications
Email customer support
Coordinating with subcontractors on construction projects
Budgeting support
Accounts receivable management
Account maintenance
Finance
Phone communication
Operations coordination
Regulatory compliance
Construction payment processing
Filing
Construction management software
Purchase order management
Mid-level
Managing clients in a customer support role
Client invoicing
Invoice matching
Records management
Compliance documentation
Invoice reconciliation
Construction document control
Schedule creation
Purchasing
Construction stakeholder communication
Construction accounting
Phone call management

Full Job Description

General Description: Are you ready to make a significant impact in a bustling construction office? We are on the lookout for a passionate and energetic Project Administrator to join our team and provide essential administrative support in a fast-paced environment. This position serves in a billing and collections role, customer liaison, project administration central to the implementation of the new work order program.

About Us: At Johns Lyng USA, we pride ourselves on our reputation and commitment to sustainability. We offer a comprehensive range of building services, focusing on delivering exceptional customer service at every turn. From disaster recovery and management to residential and commercial reconstruction, restoration, and cleaning, we do it all! As a rapidly growing integrated building services company with operations in Australia, the USA, and New Zealand, we are looking for a motivated team player to fast-track their career and leave a lasting mark on our dynamic team.

Key Responsibilities:

Job Registration:

Receive and review all incoming job requests.
Verify completeness and accuracy of job information and documentation.
Enter job details into the company’s project management system.

Documentation and Compliance:

Ensure all required documentation is collected and properly filed.
Verify compliance with company policies and industry regulations.
Maintain up-to-date and accurate records for all projects.

Coordination and Communication:

Communicate with clients to confirm job details and requirements.
Liaise with internal departments (e.g., sales, finance, business partners, project management) to facilitate job setup.
Schedule initial project meetings and ensure all relevant parties are informed.

Project Setup:

Create and distribute job files to relevant departments.
Assign project numbers and ensure proper coding for accounting and tracking purposes.
Assist in the preparation of initial project timelines and budgets.

Customer Service:

Serve as the primary point of contact for clients during the job intake process.
Address client inquiries and provide status updates on job setup.
Resolve any issues or discrepancies related to job registration.

Administrative Support:

Assist with general administrative tasks as needed.
Support the Administrative Manager with special projects and reports.

Key Qualifications:

Registering new claims within project software and ensuring correct input of claim details.
Ensure to answer all phone calls and emails received within a timely manner.
Initial customer contact to schedule site attendance - Schedule to reflect in project software and estimator allocated.
Ensure all communications and updates are regularly saved into project software and required portals.
Ensure all quotes, photos and documents are actively saved in project software and required portals.
Providing specialized reports to stakeholders when required.
Small value claims to be desktop supervised by administrator where required.
Issue purchase orders to relevant trades as needed and amend active purchase orders if required.
Ensure all subcontractors are accurately setup within EB prior to purchase order being issued (compliant with COI, W-9, and subcontractor agreement).
Ensure the “Certificates of Completion” is saved in the job prior to invoicing.
Prior to entering the job completion date within EB ensure that all work orders match Purchase orders and that all purchase orders match the sub invoices.
Ensure all subcontractor invoices have been saved to relevant job folder and within Dash.
Enter completion date within EB and notify Business Unit Manger to finalize invoicing.
Ensure all complaints are accurately logged & that the Business unit manager is provided with the customers details.
Job update logged and flagged with relevant stakeholders.
Ensure complaints are closed out in a timely manner (24 hrs.)
Assist with accounts receivable and collections.
Ensure all required documentation has been supplied within portals for payment release.

Benefits:

401(k) with matching, health, dental, and vision insurance.
Flexible spending account, Health savings account, life insurance, and paid time off.

Apply Today!

If you are eager to advance your career and enhance your leadership skills, we want to hear from you! The successful candidate must have the right to work in the USA and be prepared for a pre-employment medical examination and criminal background check if required.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

Quick Apply

Refine Your Search

administrative assistant jobs in rockwall tx

Project Administrator

Administrative Clerical

Dealership Administrative Assistant

Administrative Assistant I - General

Corporate Receptionist - Oil & Gas

Administrative Assistant Role

Administrative Assistant I Community Relations

Front Office Assistant

HR Specialist (Administration/Operations)

Administrative Assistant

Finance Secretary

Administrative Assistant Senior Analyst

Administrative Assistant Transportation

Executive Administrative Assistant IV

Receptionist/Administrative Assistant

Unit Secretary (Weekends Only)

Area Coordinator

TEMP - Admin I

Clinic Administrative Assistant

Sales and Catering Administrative Assistant

I want to receive the latest job alert for administrative assistant in rockwall tx

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