Top 2 Payroll administrator Jobs in Rome, Ny

Administrative Assistant II
Hillside Children’s Center —Utica, NY
- $18.50 - $26.00 an hour
- Weekends as needed
- Background check
- Clean driving record
- Microsoft Excel
Quick Apply
Human Resources Administrative Assistant - On Site
VARFLEX CORPORATION —Rome, NY
- $18 - $23 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Free parking
- Profit sharing
Quick Apply

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Human Resources Administrative Assistant - On Site
VARFLEX CORPORATION —Rome, NY
High school diploma or equivalent required; Associate degree in human resources or related field preferred. Minimum of 2 years of HR, administrative, or office…
$18 - $23 an hour
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Administrative Assistant/Project Coordinator – Results Delivery Office (HYBRID)
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Administrative Assistant II

Hillside Children’s Center -
Utica, NY

Quick Apply

Job Details

Full-time
$18.50 - $26.00 an hour

Qualifications

Office activity coordination
Maintaining an organized workspace
Administrative experience
High school diploma or GED
Driver's License
Driving
Video conferences (communication methods)
Stakeholder relationship building

Full Job Description

Job Summary

The Administrative Assistant II is responsible for efficiently completing various administrative tasks and providing essential operational support. This role involves implementing administrative systems, procedures, and policies, and skillfully resolving challenges while exercising independent judgment.

Essential Job Functions

Provide administrative, clerical, operational, and systems support to assigned program or department area.
Coordinate and prepare correspondence, reports, manuals, presentations, and data for the department to ensure deadlines are met.
Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
Create, maintain, and enter information into databases.
Maintain general knowledge about the services and activities of the program or department and use knowledge of overall functions across Hillside.
Maintain scheduling and event calendars of leader as requested.
Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
Complete forms in accordance with company procedures.
Open, read, route, and distribute incoming mail or other materials and answer routine letters.
Coordinate communication and interaction with multiple Hillside departments, including Purchasing, Marketing, Facilities, Technology, HR, Payroll, and Finance, following provided directives.
Respond promptly to inquiries, assess the need for issue escalation, and determine the appropriate method for issue resolution in accordance with agency protocols.
Maintain updated standard operating procedures, including but not limited to ordering supplies and maintaining files and materials.
Assist with handling cash and/or other financial responsibilities in support of program budgets or financial management, as needed.
Manage access to and knowledge derived from confidential information and records to assure that such information/records remain confidential.
Residential Aftercare programs :
- Maintain current knowledge of OCFS Administrative Directive and FAQ’s pertaining to Aftercare.
- Maintain list of External QRTP’s in order to ensure timely transition for youth.
  
  Maintain contact with Case Managers and Aftercare leads at each campus to support timely internal and external transfers of youth for post-discharge Aftercare.
  
  Maintain knowledge of Aftercare Practices to ensure consistency across campuses.
While this job description covers many aspects of the role, employees may be required to perform other duties as assigned.

Education & Experience

High school diploma or GED required.
Minimum 3 years of experience in office management or administration required.

Special Requirements

Unrestricted, valid NYS driver’s license for minimum of 1 year with a clean driving record and minimum insurance coverage that meets agency standards.

Knowledge, Skills & Abilities

In addition to demonstrating the Hillside Professional Competencies of Communicates Effectively, Personal Excellence, Cultural Competence, Builds and Leverages Relationships, and Optimizes Decision Making, the following occupational competencies must be demonstrated:

Ability to manage multiple tasks, prioritize responsibilities, and maintain a well-organized workspace to ensure efficiency and productivity.
Strong verbal and written communication skills, including the ability to compose professional emails, memos, and reports.
Skill in managing time effectively, including scheduling appointments, coordinating meetings, and prioritizing tasks to meet deadlines and ensure smooth workflow.
Ability to maintain a high level of accuracy and attention to detail in completing administrative tasks such as data entry, filing, and record-keeping to ensure accuracy and minimize errors.
Proficient in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling virtual meetings.

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be able to work a variable scheduling including evenings and weekends
The following physical demands are required:
- Occasional sitting (up to 4 hours)
- Occasional standing (up to 1 hour)
- Occasional walking (up to 2.5 hours)
- Occasional driving (up to 8 hours)
- Continuous balancing (up to 8 hours)
- Occasional balancing, bending, stooping, climbing, kneeling, pushing, pulling, reaching forward or down, reaching overhead, running, and twisting (up to 2.5 hours)
- Weekly lifting up to 50 lbs. (community-based staff may be required to lift an empty wheelchair weighing up to 50 lbs.), 10-15 lbs. on a daily basis
- Weekly carrying up to 55 lbs. approximately 10-100 ft., 10-15 lbs. on a daily basis
Manual dexterity is required, including the frequent ability to grasp in both hands and continuous use of fine manipulation skills in both hands (approximately 1-2.5 hrs.)
Occasional exposure to dust, fumes, gases or chemicals is apparent.
Protective clothing or equipment as required: Close toed shoes; Protective Shields, Universal Precaution PPE, Gloves for toileting and food preparation

$18.50 Minimum pay rate, $26.00 Maximum pay rate, based on experience.

Education:

High school or equivalent (Required)

Experience:

Office management or administration: 3 years (Required)

License/Certification:

NYS driver's license for at least 1 year (Required)

Work Location: In person

Quick Apply

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payroll administrator jobs in rome, ny

Administrative Assistant II

Human Resources Administrative Assistant - On Site

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