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Virtual Executive Assistant — Patient Success Operations [Remote]

Legion Health -
Austin, TX

Apply Now

Job Details

Full-time
$5 - $15 an hour

Qualifications

Customer follow-ups
Personal service client interaction documentation
Patient question and concern management
Medical documentation
Overseeing health insurance pre-certification
FMLA
Phone communication
Operations coordination
Slack
Patient complaint handling
Care documentation
English
Assisting medical staff
Mid-level
Phone customer support
Emotional support for patients
Telehealth experience
Telehealth platforms
Collaborative technology platforms
Phone triage
Care coordination
2 years
Communication skills
Patient scheduling via phone

Full Job Description

About Legion Health

At Legion Health, we believe everyone deserves fast, affordable, and effective mental health care, and we’re on a mission to deliver that at scale.

Legion Health is a full-stack AI-native psychiatry network—our clinicians provide care directly to patients, and AI agents automate all parts of our care operations (e.g., scheduling, risk analysis, billing, etc.). Our vision? A 10X better patient experience that’s higher quality, less expensive, and more scalable than ever before. And a 10X better clinician experience that frees our providers to focus on what matters most: caring for patients.

Join us as we build the future of mental health—and the highest‑quality, most efficient, and widest-reaching vehicle in healthcare. Powered by both humans and AI.

Role Logistics

Job Type: Contract
Role Type: Patient Success
Ideal Experience Level: 2+ years of experience
Location: Fully Remote
Work Hours: 1:00 PM to 9:30 PM Central Time

The Opportunity

We’re looking for a patient-focused, detail-oriented Patient Experience Representative to support patients throughout their care journey at Legion Health. This role is ideal for someone with experience supporting patients directly in a digital health / telehealth environment and who is comfortable communicating by phone and messaging while navigating healthcare workflows.
We’re a fast-paced startup, so the right person is proactive, adaptable, and energized by building and improving processes as we scale. You’ll deliver exceptional patient support while coordinating the operational work that enables clinical care—reducing friction, creating clarity, and ensuring follow-through across teams.
Important note on the “clinical” piece: This is a non-clinical role (you will not provide medical advice, diagnosis, or treatment). However, you’ll work closely with clinical operations—supporting patients with logistics and routing items to the clinical team with clear documentation. A clinical background or comfort with clinical language is a plus, but not required.

Responsibilities and Deliverables

Respond to patient inquiries across phone and messaging platforms with clear, accurate, and timely communication
Provide compassionate, top-notch support with a strong focus on patient satisfaction
Assist with scheduling appointments, rescheduling, and helping patients onboard
Support patient retention and outreach through follow-ups, reminders, and proactive patient check-ins
Coordinate and track clinical workflows and administrative workflows to ensure patients get what they need with minimal delays, including:
Prior authorizations (collecting info, tracking status, and escalating as needed)
Prescription and refill coordination (triaging requests and routing to the clinical team)
FMLA / paperwork and documentation requests (intake, routing, tracking, follow-up)
General administrative tasks and patient coordination across internal teams
Accurately document patient interactions to ensure proper follow-up, case tracking, and continuity of support
Identify recurring patient issues and share feedback to improve workflows and quality of service
Work closely with team members to resolve patient concerns quickly and effectively
Maintain a reliable, high-speed internet connection for smooth and consistent communication
Always aim to deliver the best experience possible for our patients

You’ll Be Successful If You Are…

Proficient in spoken and written English
Calm under pressure and able to support patients with empathy—especially in sensitive situations
A quick learner who can adapt to new processes and stay up to date with changes
Organized and efficient, able to manage multiple conversations without missing details
Comfortable working in a fast-paced, ever-evolving startup environment
Comfortable using tools like Dialpad, Slack, Healthie (or similar platforms)
Detail-oriented with strong follow-through and clear documentation habits
Comfortable partnering with clinical teams while staying firmly within a non-clinical scope

Ideal Background and Skills

2+ years in a patient-facing support role (behavioral health, digital health, telehealth, nursing admin, pharmacy, insurance, or similar)
Previous experience in a telehealth or call center environment is highly preferred
Familiarity with healthcare workflows (scheduling, insurance, pharmacies, documentation)
Clinical background is a plus (e.g., MA/CNA, nursing exposure, behavioral health settings, pharmacy), but not needed
The most important qualifications are patient empathy, operational execution, and clear communication

Compensation & Benefits

Hourly Compensation: $5-$15 per hour
Work Hours: 1:00 PM to 9:30 PM Central Time
Work Setup: Fully Remote
Impact: Work on something that truly matters to millions of patients and families.

Apply Now

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